Kimberly Hall has over 10 years of experience providing administrative support to senior executives in various industries. She is proficient in Microsoft Office programs and has experience coordinating travel, scheduling meetings, processing expense reports, and other administrative duties. Her most recent roles include executive assistant positions at HSBC, Macquarie Holdings USA Inc., and Empire State Development where she supported executives and managed their calendars, travel, and expenses.
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1. KIMBERLY HALL
3150 Broadway, Apt. 4E, New York, NY 10027
(646) 477-0662 cell firstharp2000@yahoo.com
SUMMARY OF QUALIFICATIONS
Over ten years of experience providing frontline administrative support to senior executives (including C-Level)
throughout financial, non-profit, television, real estate and retail organizations.
Computer proficient in MS Office programs with a proven ability to quickly learn new software.
Skilled in coordinating travel, preparing expense reports, organizing meetings, scheduling internal and external
staff, processing of journal subscriptions and organizational membership fees, purchasing supplies,equipment
repair coordination, maintenance of corporate account statements,mail processing,attendance and vacation
schedule management, correspondence,interfacing with clients, answering phones,taking detailed messages,
and otherad hoc administrative duties as necessary.Possess excellent research skills.
Outstanding ability to develop and maintain constructive and cooperative working relationships with individuals
at all levels of the organization.
PROFESSIONAL EXPERIENCE
HSBC May 2015 – Oct 2015
Executive Assistant
Process T&E reports for domestic & international travel for a team of 20 in Global Research using the
BuySmart / Ariba system
Arrange complex multi-segment travel (domestic and international) via AMEX / Concur
Arrange meetings (domestic and international)
Arrange for Business Visas via CIBT for travel abroad, also arrange for temporary business licenses in
countries that require them
Track meetings in Dealogic / request meeting approvals in SalesForce
Macquarie Holdings USA Inc. Jan 2015 – Feb 2015
Executive Assistant
Processed T&E reports for one Managing Director, two VPs and two Analyst for (TMET)
Arranged travel (domestic and international)
Managed calendars, set up meetings, answered phones,scanned documents
Empire State Development Apr 2014 – Oct 2014
Executive Assistant
Processed T&E reports for the Ombudsman / Business Advisor
Managed entries in the CRIS (MS Access)system– responsible for working seamlessly with IT & Marketing
Departments to adjust the systemto yield the research needs of the department
Set up webinars – sent outreach notices for upcoming webinars – responsible for troubleshooting any problems
that occurred (technical or otherwise)
Prepared / edited presentations forwebinars as part of outreach follow-up
Participated in offsite events – traveled to offsite events (local and upstate),also set up / manned the table for
offsite events,provided marketing materials for all events
Collected contact information from the participants of the various events to be added to the CRIS database
Prepared marketing materials – printed / ordered / stocked all necessary marketing materials in a timely fashion
Organized and maintained files for clients, events,meetings, and vendors
Maximum Scope May 2009 – Apr 2014
Executive Administrator
Worked closely with Property Management to ensure that all tenants requests were addressed / processed and
all forms were submitted by the Property Manager in a timely manner
Administrative support for Founder/ CEO – drafted correspondence as needed,maintained client / vendorfiles
Responsible for maintaining all renewals / inspections for property management
Processed payroll via Outright (similar to QuickBooks)
Made site visits to assist Project Managers as needed
2. Ross Stores Jun 2008 – Nov 2008
Executive Assistant
Supported Executive Vice President
Arranged travel (domestic and international)
Responsible for calendar management, answering phones,processing expense reports
Fox TV Stations Inc. Mar 2008 – May 2008
Executive Assistant
Supported CFO & CIO at Fox TV
Responsible for reorganizing the office – worked seamlessly with the other Executive Assistant to ensure
consistent coverage from 9 AM to 5 PM
Interacted with the various networks nationwide (especially during sweeps week)
Maintained CFO’s calendar
Ran weekly reports for CFO
Reorganized entire filing systemfor CIO
Responsible for assisting the technicians with software installation
HSBC Apr 2006 – Jun 2006
Payroll Administrator / Specialized Employee
Special Assignment at HSBC requiring extensive use of Excel to assist in tracking payroll for contracted staff
Ran weekly reports and monthly reports for management
Interacted with various vendors / contractors regarding the projects they worked on and the hours they worked
Credit Suisse / First Boston Nov 2005 – Feb 2006
Executive Assistant / Personal Assistant
Supported Managing Director for Legal & Compliance Department
Managed calendar, processed expense reports using Concur, answered phones taking detailed messages
Organized legal files according to matter
JPMorgan Private Bank Jun 2002 – Apr 2005
Administrative Specialist
Supported a team consisting of two Managing Directors, two VPs, one Associate and three Analysts in the
Wealth Management Department of the JP Morgan’s Private Bank
Scheduled meetings, conference calls and webinars
Maintained calendar for Managing Directors
Arranged for travel (domestic & international)
Processed travel expense reports using Ariba
Ran bi-weekly reports using Siebel 7
Set up luncheons in the executive dining room, also maintained a list of dietary needs for the clients
Processed large mailings for various events,holidays, etc.
Responsible for due diligence of private banking clients accounts,also responsible for closing accounts when
necessary
Interacted with high-profile clientele
UBS Jul 2001 – Nov 2001 & Nov 1999 – Mar 2000
Executive Assistant
Calendar management, arranged travel, answered phones,processed expense reports for a team in Investment
Banking
Arranged meetings for roadshows
3. EDUCATION
Cornell University, New York, NY
Major: Industrial Labor Relations
VOLUNTEER WORK
New York City Police Department 26th Precinct Community Council
Recording Secretary
Work with the Council’s President, Commanding Officer, and the NYPD Explorers to complete administrative
duties
Prepare for, attend and record minutes for monthly meetings
Ad-hoc duties as needed
New York City Housing Authority
Recording Secretary for Grant Houses
Liaison for Management and Tenants – assisting with communications between the two
Assist Tenants with the proper channels to file complaints
Prepare for, attend and record minutes for monthly meetings
Ad-hoc duties as needed
COMPUTER SKILLS
MS Word, Excel, PowerPoint, Access,Publisher, Outlook, Lotus Notes, QuickBooks, Concur, Ariba, Siebel 7,
OneView
REFERENCES PROVIDED UPON REQUEST