The document discusses the evolution of data management from manual file systems to database management systems (DBMS), highlighting the challenges of data redundancy, inconsistency, and inefficiency in manual systems. It explains how DBMS addresses these issues by providing integrated data management, access efficiency, and improved decision-making capabilities through various functions like security management, backup and recovery, and multi-user access control. Ultimately, the transition to DBMS facilitates better data integrity and promotes a more effective organizational operations view.

2. Relational Database Management
Systems

3. Books?
Software required?

4. Data vs. Information
Data:
– Raw facts; building blocks of information
– Unprocessed information
Information:
– Data processed to reveal meaning– Data processed to reveal meaning
• Accurate, relevant, and timely information is key
to good decision making.
• Good decision making is key to survival in global
environment

5. Manual File Systems
• Traditionally composed of collection of file folders
kept in file cabinet.
• Organization within folders was based on data’s
expected use (ideally logically related).expected use (ideally logically related).
• System was adequate for small amounts of data
with few reporting requirements.
• Finding and using data in growing collections of file
folders became time-consuming and cumbersome

6. Conversion from Manual File System to
Computer File System
• Could be technically complex, requiring hiring of data
processing (DP) specialists.
• DP specialists created file structures, wrote software, and
designed application programs.designed application programs.
• Resulted in numerous “home-grown” systems being
created.
• Initially, computer files were similar in design to manual
files (see Figure 1.3)

7. Contents of Customer File

8. Basic File Terminology

9. A Simple File System

10. Problems with File System Data Mgmt.
• Wastage Of Resources
• Work Overload
• No Query Apply• No Query Apply
• Redundancy
• Data Inconsistency

11. Data Redundancy& Data Inconsistency
• Data redundancy results in data inconsistency
– Different and conflicting versions of the same data
appear in different places
• Errors more likely to occur when complex entries• Errors more likely to occur when complex entries
are made in several different files and recur
frequently in one or more files
• Data anomalies develop when required changes in
redundant data are not made successfully

12. Introducing the Database & the DBMS
• Database—Large Repository of data
shared, integrated computer structure
that houses:that houses:
– End user data (raw facts)
– Metadata (data about data)

13. DBMS (continued)
• DBMS (database management system):
– Collection of programs that manages database
structure and controls access to data
– Possible to share data among multiple– Possible to share data among multiple
applications or users
– Makes data management more efficient and
effective

14. DBMS Makes Data Management More
Efficient and Effective
• End users have better access to more and
better-managed data
– Promotes integrated view of organization’s
operationsoperations
– Probability of data inconsistency is greatly
reduced
– Possible to produce quick answers to ad hoc
queries

15. The DBMS Manages the Interaction
Between the End User and the
Database

16. DBMS Functions
• Performs functions that guarantee integrity and
consistency of data.
– Data dictionary management
• defines data elements and their relationships
– Data storage management– Data storage management
• stores data and related data entry forms,
report definitions, etc.
– Data transformation and presentation
• translates logical requests into commands to
physically locate and retrieve the requested
data

17. DBMS Functions (continued)
– Security management
• enforces user security and data privacy within
database
– Multi-user access control– Multi-user access control
• creates structures that allow multiple users to
access the data
– Backup and recovery management
• provides backup and data recovery procedures

18. DBMS Functions (continued)
– Data integrity management
• promotes and enforces integrity rules to eliminate
data integrity problems
– Database access languages and application– Database access languages and application
programming interfaces
• provides data access through a query language
– Database communication interfaces
• allows database to accept end-user requests within
a computer network environment