The presentation in a DMP workshop organised by University of Helsinki Data Support 18.5.2021. Presented by Mari Elisa Kuusniemi, Helsinki University Library

1. 18.5.2021
A data management plan as an
integral part of responsible
research
Mari Elisa Kuusniemi, University of Helsinki
ORCID: 0000-0002-7675-287X

2. 2
Plan
Document
Protect
Store
Open
Preserve
Data
Management
Life Cycle
Concept &
planning
Exploring &
organising
Collection &
analysis
Outputs &
publication
Impact &
engagement
Research
Life Cycle
Good data management practice oils the wheels of research
Mari Elisa Kuusniemi, University of Helsinki

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DATA
evidence
trust
verification
Research results Research findings

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18.5.2021
Why manage research data and write a
data management plan (DMP)?
• It is good research practice!
• It helps you save time and money.
• You will reduce the risk of losing your data.
• You will be able to anticipate complex ownership and user
rights issues in advance.
• It helps you support open access to create productive future
collaborations.
• You will meet your funder’s requirements.
• Your DMP reflects your managerial skills as a project leader.
Mari Elisa Kuusniemi, University of Helsinki

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18.5.2021
General topics of a Data Management Plan
(DMP)
• General description of the data used and produced
• Ethical and legal compliance
• Documentation and metadata
• Storage, backup, data transfer and access control
during the research project
• Opening, publishing and archiving the data after the
research project
• Data management responsibilities and resources
Reference: Tuuli-project. (2020, January 24). General Finnish DMP guidance (Version 2020).
Zenodo. http://doi.org/10.5281/zenodo.3630309
Mari Elisa Kuusniemi, University of Helsinki

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Take a moment to think about the data you use and produce
during research…
- “Can you see the huge value of the data?”
- “No? Please, think harder!”

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DENYING THE
TRUTH
DOESN’T
CHANGE THE
FACTS
Every researcher manages personal data of some
sorts, regardless of the research field or topic.

8. Principal Investigator
Research infrastructure Research funder
University
Third party
Data is
mine!
Data is
mine!
Data is
mine!
Data is
mine!
Rights need
to be
transferred to
University!
Niku
PhD student

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Documentation is the practice where you label
your data. Metadata is the text in the labels.

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Where to store research data?
Who has the access?

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Thomas Shafee, CC BY 4.0

12. Data management
responsibilities and resources
5/18/21 12

13. A data management plan
is a useful tool that helps
researchers identify the
potential risks
Nick Youngson CC BY-SA 3.0 Alpha Stock Images

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18.5.2021
What is the biggest risk of your research project
concerning research data?
Answer here: https://edu.flinga.fi/s/E3YDYHK

15. Good research data management is an
investment to research reproducibility
and effective dissemination of outputs
Mari Elisa Kuusniemi, University of Helsinki

16. Research
funders do not
fund
one-use research
Picture is from: Féret & et al. (2020, April 30). Improving your ANR project thanks
to Open Science (Version 2). Zenodo. http://doi.org/10.5281/zenodo.3769971

17. DMP tools
provide
checklists,
guidance and
templates.
It is easier to
write a DMP
by using
DMPTuuli
5/18/21 17
https://www.dmptuuli.fi/

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DMP templates are
updated every year!
Find the current
version of the
template from
DMPTuuli.

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DMPTuuli contains
guidance for data
management planning

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https://www.helsinki.fi/fi/tutkimus/palvelut-tutkijoille/tutkimusdata/aineistonhallinta

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18.5.2021
For data management planning you need
• Knowledge of the best practices on research data
management
• A current data management plan template from
https://www.dmptuuli.fi/public_templates
• Current reseach data management guidance of the
university https://www.helsinki.fi/fi/tutkimus/palvelut-
tutkijoille/tutkimusdata/aineistonhallinta
(+ other participating organisations…)

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18.5.2021
If you want to know
how data
management plans
are evaluated…
Mari Elisa Kuusniemi

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24. https://doi.org/10.5281/zenodo.4729831

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18.5.2021
Short Zoom meetings available after the
training
• Discuss about your data management plan with a data
management expert
• 30 min time slots
• Pick the time for the meeting from the table:
http://bit.ly/DMPmeetings2021
Password: DMP2021?
• Send the draft of your DMP to datasupport@helsinki.fi a day
before (tell in the message you have a booked meeting)

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18.5.2021
Ethical and legal
compliance
Mari Elisa Kuusniemi

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DENYING THE
TRUTH
DOESN’T
CHANGE THE
FACTS
Every researcher manages personal data of some
sorts, regardless of the research field or topic.

28. Personal data
is not a threat!

29. Principal Investigator
Research infrastructure Research funder
University
Third party
Data is
mine!
Data is
mine!
Data is
mine!
Data is
mine!
Rights need
to be
transferred to
University!
Niku
PhD student

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30
18.5.2021
2.1 What legal issues are related to your data
management? (1/2)
Data management plan
o clearly indicates what kind of…
o personal data,
o sensitive or confidential data,
o copyrighted data or
o other legally restricted data
… will be collected used and/or shared in the project.
o explains how compliance with applicable legislation will be
ensured during the project.

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18.5.2021
2.1 What legal issues are related to your data
management? (2/2)
Data management plan
o mentions whether ethical review is being pursued.
o in case an ethical statement has already been obtained, refers
to the relevant committee and documents.

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18.5.2021
2.2 How will you manage the rights of the data you use,
produce and share? (1/2)
Data rights and agreements
Data management plan
oidentifies the owner or rights holder of the data and the rationale
concerning data ownership.
oidentifies the licenses (= terms and conditions) that will apply to
data re-use.
oexplains what agreements are required, e.g., for transfer of
rights.

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18.5.2021
2.2 How will you manage the rights of the data you use,
produce and share? (2/2)
Data protection
Data management plan
oif none of the restrictions mentioned below are applicable, this
is stated clearly.
oexplains how the lawful processing of personal data will be
ensured both during the project and regarding potential re-use
of the data.
omentions how the project complies with the funder's data
sharing policy

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Transfer of rights
• As part of argeement with Academy of Finland you will
confirm that transfer of rights to university has been made.
• More information about the process and agreement
templates: https://flamma.helsinki.fi/en/group/tutkimuksen-
tuki/sopimukset-sopimusohje-ja-neuvottelut#menu5-2
(Flamma)

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Data protection guide for researchers
https://flamma.helsinki.fi/en/group/tutkimuksen-tuki/tutkimuksen-tietosuoja-asiat