InfoPath alternatives and the PowerApps potential
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This document summarizes Maarten Visser's presentation on alternatives to InfoPath forms now that InfoPath is being discontinued. It discusses various options for building new form solutions such as Excel, Microsoft Forms, Access apps forms, custom SharePoint forms, open source solutions, third party apps, online services, and PowerApps. PowerApps is highlighted as the best option since it supports all aspects of form development, filling, and publishing, unlike other alternatives. The presentation also provides a comparison of how well each option supports various form capabilities.
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InfoPath alternatives and the PowerApps potential
- 1. Online Conference June 17th and 18th 2015 WWW.COLLAB365.EVENTS InfoPath alternatives and the potential of PowerApps
- 2. WWW.COLLAB365.EVENTS Maarten Visser meetroo Product Manager Digital Workplace Solutions for Office 365 Email : mvisser@meetroo.com Twitter : @mvisser Facebook : maartenvisser FORMS BIO Outlook Forms in 1999 SharePoint Forms using SP2001 InfoPath Forms (Service) in 2007 Custom forms and Third party tools
- 4. WWW.COLLAB365.EVENTS 17 years ago I build Outlook forms
- 5. WWW.COLLAB365.EVENTS 15 years ago Microsoft gave us List Forms
- 6. WWW.COLLAB365.EVENTS InfoPath • Patent June 2000 (XSLT gen) • InfoPath released in 2003 – Multiple data sources – Offline use • InfoPath versions 2003, 2007, 2010, 2013
- 7. WWW.COLLAB365.EVENTS What is InfoPath? • Form Designer • Form Filler • Form Publishing • Microsoft 'Specials’
- 8. WWW.COLLAB365.EVENTS Form Designer • WYSIWYG Form designer • Drag and drop interface • Large library of controls • Rules for Formatting and validation • Get data from data sources
- 9. WWW.COLLAB365.EVENTS Form Filler • Web client • Embeded in SharePoint (Online) • Desktop client • Offline usage • Mobile Support
- 10. WWW.COLLAB365.EVENTS Form Publishing • SharePoint List / Document Library • File (XML) / email • Database (Access / SQL) • Webservice
- 11. WWW.COLLAB365.EVENTS Specials • Outlook/SharePoint Task Integration • Custom Actions (Custom Code)
- 12. WWW.COLLAB365.EVENTS Microsoft announced InfoPath was discontinued on January 31, 2014
- 13. WWW.COLLAB365.EVENTS February 2015 InfoPath support confirmed for SharePoint 2016 Office client & InfoPath Services support confirmed until 2023
- 14. WWW.COLLAB365.EVENTS February 2016 Standard support for InfoPath (Form Services) SharePoint 2016 GA + 5 years = 2021 Extended support for InfoPath (Form Services) SharePoint 2016 GA + 10 years = 2026
- 15. WWW.COLLAB365.EVENTS So all those existing solutions are safe
- 16. WWW.COLLAB365.EVENTS How should we build new Form Solutions?
- 17. WWW.COLLAB365.EVENTS How should we build new Form Solutions? Excel Online Services Microsoft Forms Access Apps Forms Custom SharePoint forms Open Source Solution SharePoint Third Party Apps Other services PowerApps
- 18. WWW.COLLAB365.EVENTS Excel Online Services Pros Everybody knows Excel Data can be manipulated easily Cons Only useful for very basic forms No design options Not mobile friendly Excel Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 0 Partly supported (it depends) 5 Not Supported 10
- 26. WWW.COLLAB365.EVENTS Microsoft forms Pros Free Easy to use and fast Responsive (mobile) Cons Only questionnaires Forms Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 2 Partly supported (it depends) 3 Not Supported 10
- 27. WWW.COLLAB365.EVENTS Access Apps Forms Pros Can handle relational data (SQL Server/Azure) Easy-to-use and build Powerful! Cons Limited design options Not built for single lists or tables No way to do workflow (linked list is read only) Enterprise feature (Office 365 E3/ SharePoint Plan 2) No Search No Security trimming Access Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 5 Partly supported (it depends) 4 Not Supported 6
- 28. WWW.COLLAB365.EVENTS Custom SharePoint Forms Pros Very extensible and reusable You can pick the technology you like Cons You need to be a developer Maintenance (costs!) Custom Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 6 Partly supported (it depends) 6 Not Supported 3
- 29. WWW.COLLAB365.EVENTS OpenSource OpenSource Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 4 Partly supported (it depends) 9 Not Supported 2
- 30. Online Conference June 17th and 18th 2015 Data HTML CSS JavaScript Browser jQuery jQuery solutions make changes AFTER the page has loaded iCSR helps writing less CSR code Client Side Rendering iCSR.GitHub.io
- 31. Online Conference June 17th and 18th 2015 Before & After Client Side Rendering is applied 31
- 32. WWW.COLLAB365.EVENTS Third party solutions • Nintex Forms (*) • K2 SmartForms (*) • Formotus • KwizCom Forms (*) • Infowise Ultimate Forms • Dell Quick Apps • PDF ShareForms • SPForm * OnPrem + SharePoint online App
- 33. Online Conference June 17th and 18th 2015 SharePoint Appstore
- 34. WWW.COLLAB365.EVENTS Third Party Apps Pros Quick to learn Most work on mobile devices Cons A third party tool will require licenses Can be difficult to reuse / migrate Thirdparty Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Some Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Some Form Publishing SharePoint List / DocLib File (xml) / email Some Database (Access / SQL) Some Webservice Some Specials Task Integration Custom code javascript Supported 8 Partly supported (it depends) 6 Not Supported 1
- 35. WWW.COLLAB365.EVENTS Online Services And many more (combined) SaaS services could help you build forms that post to SharePoint. Online Services Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) I Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 8 Partly supported (it depends) 5 Not Supported 2
- 42. WWW.COLLAB365.EVENTS PowerApps PowerApps Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Form Publishing SharePoint List / DocLib File (xml) / email Database (Access / SQL) Webservice Specials Task Integration Custom code Supported 13 Partly supported (it depends) 2 Not Supported 0
- 43. WWW.COLLAB365.EVENTS Excel Forms Access Custom OpenSource Thirdparty Online Services PowerApps Form Designer WYSIWHG Form designer Drag and drop interface Large library of controls Rules for Formating and validation Data connections Some Form Filler Desktop client Embeded in sharePoint (Online) Mobile Support Offline usage Some Form Publishing SharePoint List / DocLib File (xml) / email Some Database (Access / SQL) Some Webservice Some Specials Task Integration Some Custom code javascript Supported 0 2 5 6 4 8 8 13 Partly supported (it depends) 5 3 4 6 8 6 5 2 Not Supported 10 10 6 3 3 1 2 0
- 45. WWW.COLLAB365.EVENTS Stay tuned for more great sessions …