The document discusses current occupational health and safety (OHS) procedures used at a graphic design studio. It covers regular inspections, chemical and fire hazard controls, equipment safety checks, designating a safety representative, important hazards, controlling risks through inspections, reporting risks and incidents, OHS meetings and consultations, emergency procedures, responsibilities of employers and employees under OHS legislation, hazard signs and symbols, and OHS resources.

1. Induction for
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2. Current safety procedures used
Inspections
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Inspections should be carried out on a regular basis and
form part of the documentary evidence needed to
maintain legislative standards.
These inspections include, but are not limited to:
• Identifying any hazards that pose imminent danger to
workers
• Investigating injuries and fatalities
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• Responding to employees' concerns
• Performing regularly-scheduled and drive-by checks
and following up after any inspection finds something
concerning
• If there are violations, a notice is filed with
Occupational Safety and Health Administration (OSHA)
indicating whether the violation is serious, repetitive,
wilfully made, a failure to respond to a previous
warning or violation or a regulatory lapse.

3. Current safety procedures used
Chemical Hazard Control
Many products used in the graphic design industry are
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chemicals, such as printing inks, solvents, and
photographic chemicals. To prevent them from being
hazardous, studios need to:
• Maintain tight controls to make sure they are labelled
properly according to the Material Safety Data Sheet
(MSDS) system
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• Are posted with emergency medical procedures
• All employees are trained thoroughly in their use and
potential dangers
• Protective apparel and accessories must also be
identified and worn
• The essential first-aid precautions must be in place
such as kits, eye-wash stations and other hygiene
equipment.

4. Current safety procedures used
Fire Hazard Control
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As with chemical hazards, fire hazards must be identified
and managed. Paper, solvents, film, silk screens etc. are
highly flammable and can pose a real and present danger
of fire. Studios should:
• Regulate smoking
• Maintain electrical wiring
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• Contain flammables properly and manage vapours and
dust
• Fire extinguishers need to be the right type for the
hazards, in working order and easy to access and
deploy
• Fire and emergency procedures need to be written
and easily accessible that include what to do when a
fire occurs and how to evacuate the facility safely.

5. Equipment Safety Checks
To maintain Occupational Health and Safety in our design
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studio, equipment must be maintained on a regular basis.
We can do this by;
• Maintaining the conditions of computer peripherals
such as cables and wires to ensure they are not broken
or damaged
• Tagging where important safety equipment is such as
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first aid kit and fire extinguishers
• Checking that furniture and fixtures are in good
condition and working order
• First aid kits are in date

6. Designated Safety Representative
Sara Marshal has worked in OHS for over 20 years
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and has an extensive range of experience that
shows through her work. If you have an concerns or
suggestions that you would like to discuss with
Sara, you can contact her on 0408 332 748 or email
her on sara@ohs_safety.com
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7. 10 Important existing and potential
hazards in the studio
1. RSI (Repetitive Strain edit Master title style
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2. Slips, trips, and falls
3. Hazardous substances
4. Fire
5. Gas
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6. Exposed electrical wiring
7. Noise pollution
8. Stress
9. Overloaded power points resulting in electrocution
10. Chemical hazards such as vapours in the atmosphere
from airborne particles like photocopier toner

8. Procedure for controlling risks
A procedure for controlling the previously mentioned
hazards includes routinely inspections. These inspections
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should be carried out on a regular basis and they form part
of the documentary evidence needed to maintain legislative
standards. These inspections can include:
• Identifying any potential or existing hazards
• Investigating injuries and fatalities
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• Responding to any concerns raised by employees
• Performing regularly-scheduled and drive-by checks and
following up after any inspection finds something
concerning
• Monitor hazard controls
These workplace inspections help prevent injuries and
illnesses. Through critical examination of the workplace,
inspections identify and record hazards for corrective
action.

9. Procedure for reporting risks and
incidents
• Risks and incidents should be reported within 24 hours.
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• The designated OHS representative is responsible for
the follow up and investigation of all incidents and
accidents and is required to complete the accident,
incident, hazard form.
• The Accident, Incident, Hazard form is filled out by the
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representative.
• The form requires you to record what happened, what
investigations occurred, and what was done to prevent
future injury or illness in relation to the incident or
accident.
• The host employer then keeps the original copy and
another copy is to be given to the labour-hire agency to
be kept on file with the employer’s name on it.

10. Meetings/inspection and
consultative process for OHS issues
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The safety representative calls in all employees to the conference
room for meetings and consultations regarding OHS issues. The
Occupational Health and Safety Act 2000 legislation provides a duty
of care for all employers to consult with employees on health and
safety matters. This is based on the fact that employees’ input and
participation improves decision making about health and safety
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11. Meetings/inspection and consultative
process for OHS issues
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Consultation is required by NSW legislation in the following
situations:
• When changes are proposed to the premises where
people work; systems or methods of work; plant used
for work or substances used for work.
• When OHS risks are assessed or reviewed.
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• When decisions are made concerning measures to
control or eliminate risks.
• When introducing or altering procedures for monitoring
risks.
• When decisions are made about adequacy of facilities
for the welfare of employees.

12. Procedure for Emergencies
Employees should make note of emergency numbers
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including;
• Safety representative
• Ambulance
• Fire
• Police
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Employees should be aware of evacuation points for their
area. The Design Studio evacuation point is currently the
staff car park.
In the event of an emergency and the alarms are sounding
all staff are to stop what they are doing immediately and
head to the evacuation point. The evacuation procedure is
located on signage around the studio.

13. Responsibilities of employers &
employees under health and safety
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Under the workplace health and safety act, employers have an
obligation to let their employees know about the OHS
policies/procedures in the company. In return employees have
an obligation to abide by these policies/procedures in the
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correct way. As a new employee, OHS requirements which need
to be addressed include;
• Knowledge of nearest fire/emergency exists and first aid kit
• Correct procedure for dealing with hazardous substances
• Correct procedure for manual heavy lifting
• Employee’s duties to report any hazards or potential hazards
in the workplace to the duty manager and/or safety
representative Sara Marshal and document these in the
company’s intranet service

14. Hazard signs and safety symbols
Caution/warning symbol Toxic symbol
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High voltage symbol Eye protection sign
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No smoking symbol
Emergency exit sign First aid kit symbol
Fire extinguisher sign
Emergency assembly sign

15. OHS Resources
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http://en.wikipedia.org/wiki/Hazard_symbol
http://www.artisansigns.com.au/oh-s/
http://www.means-of-escape.com/articles/529/the-common-language-
for-safety-communication-that-can-bring-world-harmony/
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http://toolkit.smallbiz.nsw.gov.au/part/4/21/101
http://www.csao.org/
http://www.sia.org.au/
http://www.workcover.tas.gov.au/