Presentation from platform of Al-Midrar Institute

1. HOW TO WRITE AN EMAIL

2. What is Email?
• Its an electronic message includes everything from casual
notes to multimedia presentations sent across the world
• Email sent on the basis of computer direct addressing to
the person

3. Don’t Answer an Email with One Word
• It's better to at least give a quick annotation. (In some
cases, it's obviously just a quick and helpful aid.)
• Words like OKAY, NOTED, ACKNOWLEDGED etc. are the
words we usually write in Email threads at the end
• One word replies sometimes work, sometimes they are
just rude.
• Responding to an email with just a Web link

4. Swearing
• You are in a Working Environment and to prove yourself
you have too justify by using power of words & Phrases
• The swearing in an Email is the most unappropriated
thing to do, which is very common

5. Arguing Over Email
• It just causes people a lot of stress
• Stick to the phone or, better yet, just let something slide
once in a while
• People get angry and need to vent, go ahead and write
the long email, then delete it. O
• By cleaning up your prose and summarizing things, you
are making the recipient much happier in lifer just go
talk to the person

6. Informalities
• Professional emails should be kept as polished and formal
as possible
• This isn’t the place for all lowercase letters, text
language (gr8, lol, thx) or informal greetings such as
“Hiya!”
• Another red flag: emoticons. “This is not high school and
this person is not your friend,”

7. Negative comments regarding your firm's
executives
• Too easy for someone else to forward accidentally.
• Bonus or salary matters: Company plans may change

8. Private matters
• The personal life Issues are just Personal
• Sharing it in on email ay cause problem in future
• Don't e-mail details on any part of your life that you
wouldn’t want to see in the newspaper

9. 15 WORDS THAT YOU SHOULD NOT BE USING
IN EMAILS
1. HEY/HI
2. LITERALLY
3. KINDLY
4. OKAY/NOTED
5. OBVIOUSLY
6. BUT
7. UTILISE
8. APPARENTLY
9. ME/ I
10.NO
11.FINE
12.ACTUALLY
13.RESPECTFULLY
14.SINCERELY YOURS/ TRULY
YOURS/VERY TRULY YOURS

10. MASTER THE SUBJECT LINE
• Reference- C/O or Saqib recommended that
• Information: why are you sending the email?
• Customer name
• Deadline?

11. The Body
• Keep it to 250-300 words Maximum to client
• Delete every word that is not absolutely essential.
• Number or alpha-bullet points.
• Make the recipient care.
• Be upfront with your ask.
• No CAPS
• Use bold, sparingly, to give a power boost to words that you'd like
to emphasize.

12. • "I collaborated with cross-functional teams to execute
multi-channel media strategies that leveraged best-in-
class cross-platform content production facilities
generating optimal audience engagement and retention
metrics."

13. • "I worked with tech to tweet stuff. Sometimes we posted
it to Facebook and Instagram, too."

14. • Use your personal email for forwards and please limit the
absolutely necessary ones
• REMEMBER YOUR GREETING AND SIGN-OFF