Mark Brodnik presented on how his team at Intel improved project delivery through adopting Agile practices. They transitioned from using a spreadsheet to track work to using CA Agile Central. Initially they used Scrum but found Kanban worked better for their flow of work. With these changes, they reduced their cycle time from 37 to 14 days. The team was hesitant to change at first but became fully bought into the Kanban approach after a few weeks of use.

1. World®
’16
How Intel Improved Delivery
Mark Brodnik - PMP, Program Manager - Intel Corporation
AMX45S
AGILE MANAGEMENT

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Abstract
At Intel’s IT group, we have a large data warehouse for Service Management reporting and
analytics. This talk will show how we utilized CA Agile Central (formerly Rally) to improve
management of key self-service reporting, advanced business intelligence, enterprise
integration, dashboards and operational activities. You’ll see how went from spreadsheet-based
project management to using CA Agile Central and Scrum and finally to the evolution of a
Kanban model for Agile Lifecycle Management
Mark
Brodnik
Intel Corporation
Program Manager

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Agenda
MY BACKGROUND WITH AGILE
MY TEAM
RESULTS
WHAT WE USED TO DO
DRIVING CHANGE AND SEEING IMPROVEMENT
CONVERTING TO KANBAN
1
2
3
4
5
6

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Public Service Announcement
§ Movember is
Men’s Health Month
§ Take control of your health and
look after yourself

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My Background With Agile
§ Started my career as an application developer doing agile-like practices
without really knowing it
§ Detoured into Process Improvement, took a 5 year journey with CMMI®
§ Agile exposure in our Agile Competency Center as the Rally Product
Owner
§ Came back to application development using Agile methods
§ Product Line Manager for Service Management BI team driving Agile
changes
§ Our IT group is currently driving a DevOps conversion

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My Team
§ 5 BI Developers, 1 Systems Analyst, 1 Product Owner
§ Responsible for maintaining the long term data storage and reporting for
our Service Management tool
§ We focus on 5 key roadmap areas:
– Self-Service BI
– Advanced BI
– Enterprise Integration
– Dashboards
– Operations

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What We Used to Do
§ SharePoint list
with 33 columns
§ Weekly update
meeting
§ Problems:
– Data quality
– Organization
– Tracking status

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Driving Change
Get team to
commit to
Agile
Begin using
Agile
Meetings
(Planning, Standup,
Retrospective)
Transition
SharePoint
list to Rally

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Driving Change
§ Adding custom fields
Transition SharePoint List to Rally

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Driving Change
§ Organizing roadmap items with portfolio feature
§ Create roadmap items as initiatives
Transition SharePoint List to Rally

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Driving Change
§ Create projects as features
Transition SharePoint List to Rally

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Driving Change
§ Align user stories to features
Transition SharePoint List to Rally
We’ll talk about this shortly

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Seeing Improvement
§ Ability to easily see project progress

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Seeing Improvement
§ Initiative progress is more difficult to track

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Converting to Kanban or:
§ Our Iterations and releases were arbitrary (not aligned to
feature delivery)
§ We have to split stories to meet the needs of a fixed iteration
– Because of Analysis delays
– Customer Requirements delays
– Customer Testing delays
– Release Window timing
– External team dependencies
What We Learned From Retrospectives

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Converting to Kanban
§ Our work was more “flow” vs “Incremental”
from Rally Chalk Talk: Kanban and Scrum

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Converting to Kanban
§ As a team, we came up with our Kanban States and WIP limits
– None/Ready
– Analysis
– Development
– Unit Test
– Preview
– Customer Test
– CCB
– Accepted

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Converting to Kanban
Constant
retrospection
resulted in fewer
Kanban states
and modified
WIP limits

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Results – Cycle Time Comparison
Prior system = 37.1 days Current system = 14.3 days

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Results
Conversion from the hybrid waterfall to Agile Scrum took about 3 months
§ Improved Cycle Time
§ Custom field filters enabled easy quarterly summaries
Conversion from Scrum to Kanban took about 3 weeks
§ Agile approach that better aligns to how we work
§ Team initially hesitant to switch but after a week
they were completely bought in

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Conclusion
Agile methods help
Tracking tools enhance
Our results were very good, your results may vary
Get some exercise and see your doctor

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Questions?

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Thank you.
Stay connected at communities.ca.com

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