1. Typing
o Copy Typing (48 words p/m)
o Audio Typing
o Typing of minutes (taking of)
o Data Entry
o Typing Correspondence
o Typing Reports
o Typing of articles / reviews
o Updating website content
Registers / Reports
• Document Control Extensive BIW
• Experian (credit) Reports checking
• Compile Drawing Registers
• Update Drawing Registers
Skill Sets
Hazel Stephens - Maguire / Telephone: 07487 796 648
Email: hazelstephensmaguireuk@gmail.com
Filing / Organization
 Filing – Drawings
 Design / Implement Filing Directory
 Design File Labels / Index’s / Cover’s
 Company Branding
 Diary Management
 P.A / Office Manager Duties
Additional
Booking of travel / food / hotels
Reception / Meet and greet
Book meeting rooms / invite attendees (Outlook) / compile reports and reviews
Compile and design newsletters
Making of refreshments
Programs
 BIW / 4 Projects
 Microsoft Word
 Excel
 PowerPoint
 Lotus notes
 Freeda
 Act! 4
 Adapt
 Microsoft Access
General
• Faxing / Email / Copying / Printing
• Scanning
• I.T Set – Up
• Franking Mail
• Stationary Ordering
• Raising purchase Orders
• Invoicing
Document Control
 Uploading / downloading of drawings / Tech Subs / RFI's / VO's
 Issuing of documents internally and to Sub-Contractors
 Adding Comments / forwarding these to the relevant parties for approval
 Adding comments and formatting drawings through BIW
 Ordering copies of drawings through BIW including batch printing
 Compiling Reports through BIW
 Setting up new users and their system and process rights
 Using Adobe Standard used to amalgamate documents into one for reports
 Electronic filing of documents adhering to the QA system