Download to read offline
More Related Content
Group Presentation Final
- 1. Group Four Banquet: Takeaway& Restaurant App
- 2. ProjectManagementAreas Project Management AreaPresenter Introduction Dáire Initiation Dáire Scope Stephen Schedule Martina Cost Emma Quality Stephen Human Resources Martina Communications Emma Risk Dáire Procurement Floriana Conclusions Floriana Presenters
- 3. Introduction • Fully comprehensivedining app • Allows for take away pre-order, home delivery, and restaurant booking • Integrates into existing reservation software, or can act as a standalone. • Initially launching in Dublin, with a view to expanding nationwide if Scope allows for this in the future. • Supports different payment options, including credit card, PayPal and cash for all dining options. What is Banquet?
- 4. ProjectInitiation Our Goals • Specific:10,000 users and 100 restaurants • Measurable: Apps downloaded/subscribers • Actionable: Group covers of various areas required (restaurants, software, payments) • Realistic: Market research on food apps • Time: End of H1 2017 Benefits: • Quantifiable o Cash flows o Downloads o Restaurant sign ups • Non-quantifiable o User sentiment o Restaurant promotion of app
- 5. Aaaaaaaaaaa Scope Management 1 ScopeManagement BanquetScope • App Works on across multiple platforms • Easy payments with PayPal and remember me feature on the App • Easy Search by the following 1. Location. 2. A-Z guide. 3. User rating. 4. Booking Availability. • Integrating into Restaurants Booking software, e.g. “OpenTable”. • User Reviews per Restaurant. • Setting up loyalty user discount. Work Breakdown Structure
- 6. Aaaaaaaaaaa Scope Management 2 ScopeManagement Stakeholders Stakeholders •CEO of Banquet • Restaurant Owner • R&D manager • Customer Service
- 7. ScheduleManagement Critical Path Management ActivityManagement Office - Hire UCD enterprise pod until we have office up and running Software Development A. Communication: - Initially have daily stand-up meeting and weekly formal meeting B. Software Release: - 4 months for the development of the software (1 month contingency) - Beta trial/soft release to friends, family and limited client base - Fix software bugs (2 weeks) Clients - Build client base while carrying out market research in parallel
- 8. ScheduleManagement Project Schedule: GanttChart Today Month Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Initiation Charter Scope Document Planning Office Space UCD enterprise pod App R&D Design Training Beta test Software release Market Research & Advertising Market Research Advertising Build Client Base Sales Jun-17Jan-17 Feb-17 Mar-17 Apr-17 May-17
- 9. CostManagement Plan & Budget •The Cost Management Plan for Banquet includes establishing the estimated budget and measuring actual spending against the planned budget. • Actual costs and variances from the budgeted cost will be monitored (S-Curve) and reported regularly to the Steering committee and project sponsors. • Steering committee approval will be required for any cost change over five per cent.
- 10.
- 11. Aaaaaaaaaaa Quality Management 1 QualityManagement Quality QualityPlanning • Ensure as much as possible all app code is written by in house R&D. • Integration with 3rd party such as PayPal need to be put in place. Quality Assurance • Soft release to market using “Test Flight” to get customer feedback and issues two months before release. • Schedule software updates. Quality Control • Customer feedback on the App Store & Google Play Store.
- 12.
- 13. HumanResourceManagement Roles & Responsibilities:RACI grid Responsible R Accountable A Consulted C Informed I Project Charter Scope Document Project Schedule Budget Control Code Development App Testing App Training Marketing Sales Customer Service Aquire Office Space Human Resources Accounts IT Maintenance Contracts, Patents, etc. R R R R I C I A C I C C C I C A A A A A A I C I I I I R R R I I A A I I I C C C C R I C I I A I I I C C C R C I C I I A C C C I R R R I I C I C C C A A A I I I I I R A I R C I R C C I I I I I I I Project Manager Office Manager Designer Sponsor (CEO) IT Technician Marketing Agency Sales Manager Customer Service Manager Lawyer
- 14. HumanResourceManagement Anticipated Problems Integrative Negotiations SkillsMatrix primary skill secondary skill interest Tasks/Participant Office Manager Customer Service Manager R&D Member IT Technician Accounts App Design Customer Services Sales Problem Solution - Customer (well known brand) will not sign up unless assured e.g. 200 orders a month - Offered a joint marketing campaign - Promote our app by piggy backing their brand
- 15. CommunicationsManagement Plan & Reporting Ensuringtimely and appropriate generation, collection, dissemination, and storage of project information. • All project documents will be stored in Google Drive – accessible by all stakeholders: https://www.dropbox.com/projectmanagement/Banquet%Docs (Including current and archived historical versions) • Project Tracking: • Critical project milestones, will be tracked on the Gantt chart Martina previously outlined, and sent on a weekly basis. • Status updates will be given via a RAG report which will be sent on a weekly basis.
- 16.
- 17. RiskManagement Assessment Matrix Impact Significant Bugsin app affecting usability Not finishing in time for launch Running out of money, unable to complete app Moderate Sugar tax Low Low Moderate High Probability Types of risk identified: • Financial risk • Technical risk • Implementation risk
- 18. RiskManagement Risk Responses andContingencies Risk Response Contingency Bugs in app Minimise through beta testing Swift corrections of issues and open and honest dialogue with customers Not finishing in time for launch Minimise via setting deadline for one month before launch date Completion of app during extra time, death march until completed Running out of money Avoidance by closely monitor S curve variation and correcting where needed. Usage of contingency budget Sugar tax Do nothing as this would be government mandated Work with restaurants to assess impact and offer support where possible
- 19. ProcurementManagement Procurement Plan PROCUREMENT MANAGEMENT PLAN WBS Identificationof two activities to outsource The reasons for outsourcing are: - Technical or management ability; - Reduce inventory costs PROJECT SCOPE STATEMENT Definition of: - Technical requirements; - List of deliverables attempted INFLUENCERS Environmental Factors: • Past marketing agencies performance and reputation; •Typical contractual terms and conditions for the legal services; • Marketplace conditions.
- 20. ProcurementManagement Procurement Tools In orderto identify the activities to outsource, we used three different tools: Make or buy analysis Market Research Expert Purchasing Judgement
- 21. Conclusions Conclusions We believe thatthis project will be successful because: •The goals are achievable; • The timeframes are reasonable; • The budget and the contingencies estimated allow us to proceed within the planned schedule and without incurring any scope creep TIME SCOPE COST
Editor's Notes
- #10 As you can see here, the planned budget for the Project clearly sets out all Direct & Indirect costs that will be incurred. Direct costs include Staff Salaries, Contractors, Infrastructure & Promotional costs. Printing, Utilities and Legal fees make up our indirect costs as well as a contingency of €18,150 which is 10% of our Direct costs. The total cost of the Project, including the contingency is €209,700. ***CLICK*** ***CLICK*** Any variances between budgeted vs. actual costs will be clearly charted on an S-Curve graph which will be regularly sent to the Steering Committee / Project Sponsors ***CLICK*** and their approval will be sought for any cost change over five per cent of the budgeted figure.
- #11 We will take a number of steps to ensure the budgeted costs do not vary from the final actual costs. We have thoroughly researched similar projects, both in Ireland, as well as Internationally, to ensure that we set out realistic Scope criteria to try to avoid needing to hire additional resources to get the Project over the line on time. A MoSCoW analysis will be performed to prioritise our requirements and determine what are our Must, Should, Could and Would haves are. If there are unforeseen market events, such as a new competitor launching on the market or an existing market player coming after our USP, we have built in a contingency to the budget which can be used for outsourcing or overtime payments if necessary to launch ahead of schedule if needs be. We have approached a Marketing firm that we feel would be best placed to work on this Banquet project and we have gotten them to supply a detailed breakdown of their costs for this Tender Process. This will mean that they are not blind-siding us with additional costs at a later date and they will be more accountable overall.
- #16 The way we set up the communications process ensures timely and appropriate generation, collection, dissemination, and storage of project information. ***CLICK*** All stakeholders will be given (read-only) access to the Dropbox link where all Project Plan documents are stored so they can view the progress at any point if needs be. ***CLICK*** Overall Project Status will be tracked on a Gantt Chart and the sub-task status will be maintained on a RAG report – both will be sent on a weekly basis.
- #17 This is our full reporting frequency matrix which sets out what information is disseminated when and to whom.