2. Apps = Content, Collaboration & Community
Intranet
Extranet
Profiles Website
Client project Groups Mobile
E-learning Chat
Sites
Show & Share Communicate
Team spaces
Task Management
Docs
Create & Store Organize
Video Workflow
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3. Google Sites - Knowledge base
Google Sites Challenges/Opportunities
» Information stored electronically and in email
» More people need access but information is difficult
to search
Place visual company
» Collaborative authoring can be hard to implement
element here
(textbox can be deleted) » Previously, knowledge bases were implemented
well after information was being acquired resulting
in lost information or difficult migration strategies
» Google Sites allows you
display a variety of information
in one place—including
videos, slideshows, calendars,
presentations, attachments,
and text—and share it for
viewing or editing with a small
group, an entire organization,
or the world.
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4. Public website stores/franchisees
Google Sites Challenges/Opportunities
» Web hosting is an extra cost
» Customers expect comprehensive information on
the Internet
Place visual company
» WYSIWYG editing allows for content creators to
element here
(textbox can be deleted) easily update the website
» Localized markets
» Google Sites allows you
display a variety of information
in one place—including
videos, slideshows, calendars,
presentations, attachments,
and text—and share it for
viewing or editing with a small
group, an entire organization,
or the world.
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5. Partner portal/secure extranet
Google Sites Challenges/Opportunities
» Companies need to easily share information beyond
their firewall with selected audiences
» Email cannot handle volume and diversity of
Place visual company information to be shared (large attachments, rich
element here media)
(textbox can be deleted)
» Current solutions require additional license costs for
external parties to access content
» Cost of current solutions frequently inhibits ability for
» Google Sites allows you all parties to collaborate impacting time and cost of
display a variety of information initiatives
in one place—including
videos, slideshows, calendars, » Partner input on product/service direction
presentations, attachments,
and text—and share it for » Collaboration with outside agencies
viewing or editing with a small
group, an entire organization, » Share info with contractors/customers without
or the world. requiring full license costs
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6. Collaborative RFP/supplier portal
Google Sites Challenges/Opportunities
» Sharing information and updates with multiple
suppliers
» Requirements for transparent purchasing process
Place visual company
» Level playing field for all suppliers
element here
(textbox can be deleted)
» Google Sites allows you
display a variety of information
in one place—including
videos, slideshows, calendars,
presentations, attachments,
and text—and share it for
viewing or editing with a small
group, an entire organization,
or the world.
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7. Intranet
Google Sites Challenges/Opportunities
» Companies need to share information across
distributed employee base
» An intranet to help stores/franchisees grow their
Place visual company business
element here
(textbox can be deleted) » Specialized software can be cost-prohibitive for
franchisees
» On premise software requires additional hardware,
IT support
» Google Sites allows you
display a variety of information
» Current intranet solutions require IT help to update
in one place—including content (e.g. HR policies) and can be burdensome
videos, slideshows, calendars,
presentations, attachments, » Need for resources frequently result in stagnant or
and text—and share it for non-existent intranets limiting communication to
viewing or editing with a small employees
group, an entire organization,
or the world.
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8. Team workspaces and project management
Google Sites Challenges/Opportunities
» Teams today may cross departments, time zones,
geographies and need a centralized "workspace" to
share information and manage milestones
Place visual company » "Tiger teams" or "hot topics" may demand quick,
element here intense focus
(textbox can be deleted)
» Email does not allow for management and others to
be updated or literally "on the same page" as a
team
» Google Sites allows you
» Information not easy to search when dispersed
display a variety of information across team members' desktops
in one place—including
videos, slideshows, calendars, » Cost of current solutions frequently inhibits ability for
presentations, attachments, all parties to collaborate impacting time and cost of
and text—and share it for initiatives
viewing or editing with a small
group, an entire organization,
or the world.
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9. Internal training
Google Sites Challenges/Opportunities
» Required to train employees on policies
» Employees may be located in distributed facilities
» Rich media makes training more compelling (vs.
Place visual company
lengthy memo)
element here
(textbox can be deleted) » Training materials often delivered at events and go
out date quickly
» Dynamic training portal allows for training to be an
ongoing process and not just an event
» Google Sites allows you
display a variety of information
in one place—including
videos, slideshows, calendars,
presentations, attachments,
and text—and share it for
viewing or editing with a small
group, an entire organization,
or the world.
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10. Profiles
Google Sites Challenges/Opportunities
» Subject matter experts within a company are not
always discoverable by position/ title
» Career development borne by employees
Place visual company
» Distributing content updates to users increases
element here
(textbox can be deleted) culture within a company
» Internal LinkedIn
» Google Sites allows you
display a variety of information
in one place—including
videos, slideshows, calendars,
presentations, attachments,
and text—and share it for
viewing or editing with a small
group, an entire organization,
or the world.
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11. Client-facing engagement/project
Google Sites Challenges/Opportunities
» Client engagement / IT deployment requires
collaboration across the fire wall
» Requirements / milestones need to be shared and
Place visual company vetted by multiple parties
element here
(textbox can be deleted) » Timeframes may be compressed and changes may
occur too quickly for constant email updates
» Apps provides a single source of truth minimizing
confusion from multiple versions of the same
» Google Sites allows you
content
display a variety of information
in one place—including
» Information more easily shared/consumed in an ad
videos, slideshows, calendars, hoc fashion and not limited to scheduled meetings
presentations, attachments,
and text—and share it for » Examples: ERP upgrade/ Software deployment,
viewing or editing with a small Data center migration, New advertising campaign,
group, an entire organization, Financial planning
or the world.
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12. G-talk - Audio/video chat
G-talk Challenges/Opportunities
» Lower cost for communication
» Presence detection
» Chat, audio and video
Place visual company
element here » Can be hard to implement
(textbox can be deleted)
» Video conferencing feature is coming
» Less travel for meetings, major cost saver
» Since sometimes reading "lol"
doesn't deliver the same
punch as actually hearing your
friend laugh at your jokes, you
can now use voice and video
capabilities in your Gmail
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13. Google apps – mobile
Mobile Challenges/Opportunities
» For any mobile phone
» Can be hard to implement
» Always online
» Everbody has mobile phone
» Gmail, Google Calendar,
Gtalk, Contacts and Google
Docs in the mobile browser
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14. Google Groups – Discussion
Google Groups Challenges/Opportunities
» Group management
» No involvement from IT department needed
» Integration with G-mail
» Integration with Calendar
» Integration with Docs for file sharing
» Google Groups is a service
from Google that supports
discussion groups based on
common interests
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15. Task Management: Personal effectiveness
Tasks Challenges/Opportunities
» Easily convert emails into tasks and use keyboard
shortcuts to save time
» Create tasks with due dates and they automatically
appear on your calendar
» Mobile tasks lets you manage your to-do list while
you're on the go. Can be hard to implement
» Just click and type to add new
tasks, set due dates or add
notes, and (most satisfyingly)
check them off as you're done.
Your task list stays up to date
no matter how you access it.
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16. Google Docs – Office productivity
Google Docs Challenges/Opportunities
» Low cost shared drive
» Low cost Office suite (Word, Powerpoint Excel)
» Only one version of a document (with versioning
and history)
» No more mail with attachments
» Lower cost for shared network drives
» Real time collaboration
» Alert or signal function
» Google Docs is a shared drive
web-based word processor, » Form & survey application
spreadsheet, presentation and
form application. It allows » Embeddable
users to create and edit
documents online while
collaborating in real-time with
other users.
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17. Google App Script - Simple Workflow
Google Apps Script Challenges/Opportunities
» Lower cost for administration
» Lower cost for handeling
» Process transparency
» Automate repetitive tasks
» Track and trace
» Can be hard to implement
» Simple scripting on doc’s
» Easy interaction with different » Examples: Time sheet management, Expense
Google Products and report management, HR-requests (training, leave,
capabilities using JavaScript
etc)
APIs
» Fast development:
» use standard JavaScript
» Basic collaboration and
sharing support
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18. Google Sites: get content in!
Site API and migration Challenges/Opportunities
» Migrate content in from SharePoint or Notes
» XML import/export
» Display content fromn 3th party software
» Local content backup
» Just click and type to add new
tasks, set due dates or add
notes, and (most satisfyingly)
check them off as you're done.
Your task list stays up to date
no matter how you access it.
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19. Google Sites: get content in!
Secure Data Connector Challenges/Opportunities
» Securely share data from firewalled, on-pre-mises
systems to Google Apps (ie: Oracle CRM)
» Display data securely in gadgets, Google
spreadsheets and App Engine applications
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20. Apps, a Swiss army knife for
Content, Collaboration & Community
Opportunities
» Low development costs
» Shorten Time-To-Market
» Collaboration driven
» Any devices, any place, any
time
» No extra costs, it comes
free with Gmail
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