Useful Cloud Tools and Websites              Paul Webster (Twitter : @watfordgap)                                    26th ...
Good Morning and HouseKeeping
• Introductions                      What we are going to do today• Social media and the cloud and  why they are important...
“Social Media. They get all excited about gleaming technologyand clever gizmos. They talk in acronyms and begin sentencesw...
Social Media is .... . media rich, interactive, content served based on preferences,open for comments, conversations WITH ...
Are you on Social Media?  No?                          Probably – Yes!              Have you checked?!Are you using Social...
What social media can do•   Increases speed of communication – no faster way to    (Action)  spread your message and commu...
What social media can do•   Generate on-line conversations and awareness about the    (Change) organisation or campaign, a...
Its Relational not Transactional              So, Social Networking“The Conversational Web”, not a Broadcast.             ...
What sort of technology grumbles doesyour organisation have?Time for manual tasksAccess to filesCost of mailingsOthers?
Supporting Groups                            OASIS was developed by @JohnSheridan                                         ...
What is The CloudRather than installing software on your computer, ahost runs the software and services are accessed via  ...
Types of services in the cloudThere are many services that can be accessed in the cloud - which isoften used as just a mar...
Whats next in the Cloud?Bite-sized    Consumption of learning & informationMobile        Tablets & Phones is only growingV...
The best website for the job• Choose the way to convey message.   – Audio → Images → Video   – See Audioboo, Flickr, Pinte...
CollaborationGoogle Tools (Drive)www.google.co.uk(was Google Docs)                       What it is                       ...
Collaboration                                                 Google Tools (Drive)What it does- Upload files and share, ga...
CollaborationGoogle ToolsNot Just Document Sharing- Browser (Chrome)- Mail (Very popular and versitile on-line e-mail syst...
On Page                           MarketingExperiment marketing reachby starting Facebook advertSponsored Stories will pos...
..even just to be noticed by a wider                    audience - get your organisation                    listed with Go...
Collaboration                                            Google ToolsFeedback on how it has been of benefit to organisatio...
CollaborationDropboxwww.dropbox.com                  What it is                  - online file & picture sharing          ...
CollaborationDropboxWhat it does- you will always have access to files- install Dropbox to desktop- integrated in Windows ...
Collaboration                                             DropboxFree Version- 2GB Free space- Earn additional 500MB upgra...
Alternatives: Yammer,                   Google Sites, SocialGo,                   Facebook Groups,                   Huddl...
Any Questions, so far?!Refreshment    Break
CollaborationDoodlewww.doodle.comWhat it is- easy meeting scheduling     also- simple choice selecting- no more round robi...
Collaboration                                                      DoodleWhat it does- view by person or by calendar- Repl...
Collaboration                                                      DoodleWhat it does- view by person or by calendar- Repl...
Collaboration                                             DoodleFree Version- Registration not even required to participat...
Letting People Know                            MailChimp                            www.mailchimp.comWhat it is- mailing l...
Letting People Know                                     MailChimpWhat it does- emails sent smoothly avoid spam- handles bo...
Letting People Know                                               MailChimpFree Version- 2000 subscribers and 12000 emails...
Letting People Know                                    MailChimpFeedback on how it has been of benefit to organisations- b...
Other Cloud based tools and websites• Communication  – Skype, Oovoo, ipadio, Screenr, Twitcasting• Organising  Tools Del.i...
New way to interact – a Quick                                        Response from visitors – QR Codes                    ...
Any Questions, so far?!Refreshment    Break
Finding OutSurvey Monkeywww.surveymonkey.com                       What it is                       - online survey websit...
Finding Out                             Survey MonkeyWhat it does- generate graphs- download spreadsheets- event feedback ...
Finding Out                                              Survey MonkeyFree Version- Unlimited surveys- 10 questions per su...
Finding Out                                    Survey MonkeyFeedback on how it has been of benefit to organisations- findi...
Any Questions, so far?!Refreshment    Break
Running Events                                Eventbrite                                www.eventbrite.co.ukWhat it is- on...
Running Events                            EventbriteWhat it does- embed on website- attendee books online- send email remi...
Running Events                                              EventbriteFree Version- Unlimited events, Unlimited attendees-...
Running Events                                      EventbriteFeedback on how it has been of benefit to organisations- man...
Cost effective e-learning for                                  communities•   Suite of 30 on-line e-learning training cour...
Social Media Surgery                                       http://www.youtube.com/watch?v=6_xf_Y37yNQPeople who want to se...
Measuring Success- Check how many times links are clicked if using Bit.ly- Listen whats said about your organisation using...
Reflection on Social Media tools• What ideas do you have for your use from this workshop?• How could your organisation use...
Useful links and websites• TLI Lincs                  http://tlilincs.co.uk/• ITEM3                      www.item3.org.uk•...
Any Questions?Websites weve coveredUnanswered QuestionsThings youd like    to be able to do?Other websitesAnything else …....
paul.webster@purplezebra.org.uk             Paul Webster (Twitter : @watfordgap)                                       Tha...
Collaboration and Website Tools for TLI Lincs
Upcoming SlideShare
Loading in …5
×

Collaboration and Website Tools for TLI Lincs

861 views

Published on

Slides from Website Tools workshop for TLI Lincs partnership in Sleaford on 26th June 2012.
Includes Google, Dropbox, Doodle, Mailchimp, Survey Monkey & Eventbrite

Published in: Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
861
On SlideShare
0
From Embeds
0
Number of Embeds
33
Actions
Shares
0
Downloads
9
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Collaboration and Website Tools for TLI Lincs

  1. 1. Useful Cloud Tools and Websites Paul Webster (Twitter : @watfordgap) 26th June 2012
  2. 2. Good Morning and HouseKeeping
  3. 3. • Introductions What we are going to do today• Social media and the cloud and why they are important• Google Drive (was Google Docs)• Dropbox• Doodle• Mailchimp• Lunch• Survey Monkey• Eventbrite• Other useful webtools• Any Questions• Have fun ! http://www.flickr.com/photos/virtuatron/
  4. 4. “Social Media. They get all excited about gleaming technologyand clever gizmos. They talk in acronyms and begin sentenceswith: “Did you know you can..” The rest of us just want to get onwith campaigning, fundraising or service delivery. We want to talkabout the people we work with, the communities we’re in andthe issues we’re passionate about. We want to find and talk topeople who can help us get change, deliver services or make adifference”. Well, Social Media is about all that, telling stories and havingconversations, having a space to do that … it just happens that thespace is on a computer.(From ‘How to use New Media’ - Media Trust).
  5. 5. Social Media is .... . media rich, interactive, content served based on preferences,open for comments, conversations WITH visitors encouraged.Web 2.0=Social Media=New Media=Social Networking
  6. 6. Are you on Social Media? No? Probably – Yes! Have you checked?!Are you using Social Media? Does your organisation have a website … that is interactive? Have you got a blog? Do you use YouTube or Flickr? Are you on Facebook? Do you Tweet? Do you use web tools to improve organisational efficiency?So, What is Social Media?
  7. 7. What social media can do• Increases speed of communication – no faster way to (Action) spread your message and communicate your project updates than through social networking. Less of a financial cost but ‘expense’ may be the time• Widens message to people/groups that would normally (Awareness) be missed using more traditional methods – ‘viral’ campaigns hugely powerful creating awareness extremely efficiently• Deepens to build new and different networks – (Fundraising) communities of interest to bounce ideas off and share experiences, increase commitment and fundraising for campaigning activity. Start some conversations!
  8. 8. What social media can do• Generate on-line conversations and awareness about the (Change) organisation or campaign, a consensus of opinion or shared learning about ideas. Use RSS and Google Alerts to stay ahead of developments in your area of interest - build a ‘Listening Dashboard’, take a survey of member views and opinions• Joins together communities who are interested in the (Action) similar things, have the same likes or are striving for the same objectives. Facilitate and manage events, tell your supporters and networks about your work in a new way• Commoncraft Video explaining Social Media
  9. 9. Its Relational not Transactional So, Social Networking“The Conversational Web”, not a Broadcast. is the leveller.Listen more than you talk – and interactLink and Share, and Share again – this keeps Increases INCLUSIONthe conversations flowing. Share other peoples and givesnews more than your own (maybe 10 to 1) Communities a voiceWere all “content creators”. Our message is asvalid as anyones – whatever size organisation.Our campaigning voice can be just as loudIncreased Reach - traditional reporting barriersbroken down and communities empoweredComment and Feedback – agree or disagree, asthis builds a community around a topicImmediacy - what took days, takes hours, whattook minutes takes seconds! Common CraftBe Helpful – Be Generous - Say Thank You - What is Social Media VideoShare and you’ll be amazed what you get back!
  10. 10. What sort of technology grumbles doesyour organisation have?Time for manual tasksAccess to filesCost of mailingsOthers?
  11. 11. Supporting Groups OASIS was developed by @JohnSheridan John.Sheridan@SocialMedia404.com• Know your objectives and what you want to say • How can we support your work better• Research where your audience are – do you know? • Survey and find out, work in spaces where your target audience are• Plan how to use the tools – have a strategy • Run an event?, e-bulletin update? Do ‘as well as’ what you do• Choose tool to match audience and implement • Look at what other organisations have done, what works elsewhere?• Sustain the conversation and say thank you • Encourage people to return, keep it new, links from websites
  12. 12. What is The CloudRather than installing software on your computer, ahost runs the software and services are accessed via abrowser over fast reliable internet connections.Often Free & simple as web-based email (like Hotmail or gMail), internetbanking, Google Docs or sites like Facebook, Doodle or Eventbrite.Advantages ConsiderationsSharing over dispersed network Speed & availability of connectionReduced capital & server costs Security & Data ProtectionRemote & flexible working Migration costsHost manages latest upgrades A new way to workData regularly & securely backed up ICT systems cant be seenSomeone else can worry about ICT No control in changes to websitesSoftware and File Storage is rented http://www.commoncraft.com/video/cloud-computing
  13. 13. Types of services in the cloudThere are many services that can be accessed in the cloud - which isoften used as just a marketing term. (See Off-site, Remote, As A Service) Data backup tools Rackspace Mail & News reader feeds Google Mail & Google Reader File storage & sharing sites Dropbox Office suites Google Drive, Microsoft 365, Docs.com Productivity services/tools Doodle, Scribd, Slideshare Learning in the cloud My Learning Pool, KnowHow NonProfit Web hosting 123.reg Telephones Virtual call centres & telephone systems Video & Audio conference Skype, ooVoo, GoTo Meeting http://www.commoncraft.com/video/cloud-computing
  14. 14. Whats next in the Cloud?Bite-sized Consumption of learning & informationMobile Tablets & Phones is only growingVisual Image & Video based content dominateVirtual Google Glass – Augmented & ImmersiveSmart NFC Near Field Communication paymentsBut we should always ask, How is this relevant to thesector and how will it help work with communities
  15. 15. The best website for the job• Choose the way to convey message. – Audio → Images → Video – See Audioboo, Flickr, Pinterest, Bambuser, Youtube• Choose the context to engage with audience. – Blog → Facebook → Twitter• Choose a useful (FREE) tool/s to help streamline work – Finding out → Letting people know → Running events – See Survey Monkey, MailChimp, EventbriteCan be a simple choice - Sharing a policy document between trusteesCan be a strategic choice - Moving all docs to cloud and eliminating file server
  16. 16. CollaborationGoogle Tools (Drive)www.google.co.uk(was Google Docs) What it is - Google Drive (My Drive offline) - Collaborative document sharing - Online version of Office Software - Documents, Spreadsheets, Forms - Also Presentations & Drawings - Need a (free) Google account - File level control for access / update - Have to be connected to Internet
  17. 17. Collaboration Google Tools (Drive)What it does- Upload files and share, gather by Forms- Revisions & rollback changes- Simultaneous live updating & chat together- Secure cloud backup- Doesnt have all features of Office Software- Download .doc / .pdf to Format, Share, Print- Calendar to see colleague availability
  18. 18. CollaborationGoogle ToolsNot Just Document Sharing- Browser (Chrome)- Mail (Very popular and versitile on-line e-mail system)- Reader (Keep up to date with RSS newsfeeds you subscribe to)- Maps and Streetview (Find an organisation and see the building)- Places (Enhanced search result listing & map integration)- Alerts (Instant e-mail notifications when search term mentioned)- Custom Search (Embeddable search for your site or selected range)- Wallet (Secure money transactions)- Adwords (Advertising and keyword promotion)- Sites (Build simple webpages)- Play (Google App store for Andriod phones)- Plus (Social network, share content in Circles & video Hangouts)Even- Hardware (Chromebook)- Augmented Reality (Glass)
  19. 19. On Page MarketingExperiment marketing reachby starting Facebook advertSponsored Stories will post Google Grants for charities toto their friends. Advert is a link to their website (not sell)direct action to your website Free Google AdWords6 Likes = 1 Action advertises your site for related keyword queriesCharging based on CPC clicksor CPM impressions Tracking dashboardAv. cost per click $0.29 YouTube - Donate button,(Web Trends Jan 2011) increased uploads & prominenceSet daily spend budget (minis £1.00/day) Google bids to get exposure
  20. 20. ..even just to be noticed by a wider audience - get your organisation listed with Google Place page- Verified Voluntary Action- Add Photos Rotherham- List Offers Derwentside- Streetview Maps CVS & VB here- Show Ratings- Comments
  21. 21. Collaboration Google ToolsFeedback on how it has been of benefit to organisations- easy to collaborate with dispersed team- documents are always there- used Forms as part of an ideas gathering exercise- always got latest version, not on other computer- Places – makes our organisation stand out- Calendar – can see mine/colleagues availability when Im planning meetings out of the office – even on my phone
  22. 22. CollaborationDropboxwww.dropbox.com What it is - online file & picture sharing - synchronised across all devices - file back-up in the cloud - no need to email files home - folder sharing at person level - constantly checking for changes
  23. 23. CollaborationDropboxWhat it does- you will always have access to files- install Dropbox to desktop- integrated in Windows Explorer (Save To Dropbox)- or access via website to upload files- invite people to share your files- files opened in original program (e.g. Word)- link and add new computers- immediately synchronises for access on phone / web- keeps logs of Dropbox Events- restore previous versions of files
  24. 24. Collaboration DropboxFree Version- 2GB Free space- Earn additional 500MB upgrades per referral (to 20GB)-Paid for Versions- 50GB Space ($99 per year)- 100GB space ($199 per year)- Both also have referral rewardsOthers to look at- Google DriveFeedback on how it has been of benefit to organisations- saved files to Dropbox when migrating to a new desktop computer- was able to access files I needed for a meeting on venue computer- see ifttt website function builder
  25. 25. Alternatives: Yammer, Google Sites, SocialGo, Facebook Groups, Huddle, Wackwall.comCommunitiesbuilding theirown spaces- for discussion- sharing- showsbelonging
  26. 26. Any Questions, so far?!Refreshment Break
  27. 27. CollaborationDoodlewww.doodle.comWhat it is- easy meeting scheduling also- simple choice selecting- no more round robin emails- everyone can see latest view- pick dates, invite people,choose the most popular- set options, invite people,choose the winner
  28. 28. Collaboration DoodleWhat it does- view by person or by calendar- Reply Yes, No and If Need be- unlimited dates & participants (can set own cap)- share URL with potential attendees or closed list- share poll on Facebook & Twitter- create free account to manage options & polls- hide responses so only creator sees- responders can leave comments about choices
  29. 29. Collaboration DoodleWhat it does- view by person or by calendar- Reply Yes, No and If Need be- unlimited dates & participants (can set own cap)- share URL with potential attendees or closed list- share poll on Facebook & Twitter- create free account to manage options & polls- hide responses so only creator sees- responders can leave comments about choices
  30. 30. Collaboration DoodleFree Version- Registration not even required to participate- Free sign-up to manage invitations- Meet Me page to publish availability and your time can be bookedPaid for Versions- Themes, No adverts, Mobile, Calendar integration (€29 per year)- Also Branding, More Efficiency, Own URL , 20 people (€359 per yr)Others to look at- Google CalendarFeedback on how it has been of benefit to organisations- completely eliminated the wasted time of juggling meeting dates- everyone knows each others availability & who is attending- straightforward online system to select event catering options
  31. 31. Letting People Know MailChimp www.mailchimp.comWhat it is- mailing list management- e-bulletin design- engagement stats- segmented subscribers
  32. 32. Letting People Know MailChimpWhat it does- emails sent smoothly avoid spam- handles bounces automatically- use templates or build own- easy import from Excel- integration with social networks- records opens/clicks even onpreview - if image download set
  33. 33. Letting People Know MailChimpFree Version- 2000 subscribers and 12000 emails per month- Templates and Template Images including Merge Tags- Unlimited Groups and Segments- Offline and phone tools for stats and to collect new subscribersPaid for Version - £9.22 (1000), £18.45 (2500) per month (and larger)- Delivery Doctor and Inbox Inspector- No limit to emails (price bands for subscribers)- Enhanced targeting through subscribers social networks- Personalised Auto-responder when new people join listOther ones to look at- TinyLetter, ConstantContact, DotMailer, Mailblaster
  34. 34. Letting People Know MailChimpFeedback on how it has been of benefit to organisations- build & import lists of supporters & group / segment- sign-up forms to embed on website- template based design of campaigns & for re-use- track e-bulletins sent, bounced, opened and clicked- social media integration and reach measurement
  35. 35. Other Cloud based tools and websites• Communication – Skype, Oovoo, ipadio, Screenr, Twitcasting• Organising Tools Del.icio.us, Bit.ly, CoverItLive, – Doodle, for Productivity/Support• Collaboration – Google Drive, Dropbox, Huddle, Tom’s Planner• All-round useful – Jing, PDFCreator, Scoop.it, Scribd, Slideshare
  36. 36. New way to interact – a Quick Response from visitors – QR Codes Letting people know how to get involved 14.5% of Smartphone users have scanned one. What for? Magazine/Paper (51%), Product (38%), Poster/Flyer (28%), Business Card (12%) (Comscore - EU5 Jan-Mar 2012)http://www.nottinghamcvs.co.uk/files/Get%20involved%20-%20volunteer.docCreate with - http://qrcode.kaywa.com/ : Read with - http://redlaser.com/ (app) Works well for ... Bear in mind … - Direct to difficult web address - No major benefit on a web page - Print media & flyers - Check location has connection - FREE to create and use - Needs smart phone - Current buzz - Check link hasnt changed
  37. 37. Any Questions, so far?!Refreshment Break
  38. 38. Finding OutSurvey Monkeywww.surveymonkey.com What it is - online survey website - drag and drop questions - simple tick-box or grids - multi-users
  39. 39. Finding Out Survey MonkeyWhat it does- generate graphs- download spreadsheets- event feedback forms- logic based on responses
  40. 40. Finding Out Survey MonkeyFree Version- Unlimited surveys- 10 questions per survey on 15 question types- 20 survey templates with Progress bar & Page numbering- 100 responses per survey- Collect via weblink, email, Facebook or embedPaid for Version - £24 per month- No limit to surveys, questions, limit to 1000 responses- Download survey responses- Cross-tabulate responses from multiple questionsOther ones to look at- Snap Surveys, Zoomerang, Lime Survey
  41. 41. Finding Out Survey MonkeyFeedback on how it has been of benefit to organisations- finding out more about what members needs are- as a post-event feedback system- useful graphs for presentations & funding bids- timesaving vs annual paper based survey- also see www.polleverywhere.com
  42. 42. Any Questions, so far?!Refreshment Break
  43. 43. Running Events Eventbrite www.eventbrite.co.ukWhat it is- online event management- step by step process- free if event is free- booking, maps, tickets incl
  44. 44. Running Events EventbriteWhat it does- embed on website- attendee books online- send email reminders- link with Mailchimp- badges & check in lists
  45. 45. Running Events EventbriteFree Version- Unlimited events, Unlimited attendees- Invite and manage attendee bookings- Download attendee details and print reports- Print badges and sign-in sheets- Offline and phone tools for stats and to sign-in attendeesPaid for Version – No monthly fee- 2.0% of price + £0.65 per ticket- All versions have all featuresOther ones to look at- Meetup, Brown Paper Tickets, Amiando
  46. 46. Running Events EventbriteFeedback on how it has been of benefit to organisations- manual process of handling booking eliminated- attendance emails and reminders are automatic- badges and sign-in sheets printed- link into Mailchimp to contact groups of contacts- also use with Doodle to select a date
  47. 47. Cost effective e-learning for communities• Suite of 30 on-line e-learning training courses• Aimed at people running small groups & organisations• Suitable for individual charity workers & volunteers• Costs just £25 per person per year• Reduce time out of office and ensures consistent delivery• Interactive and engaging learning experience• Quiz and printable certificate on completion• Learn at own pace - progress tracked, revisit modules• Building block as part of blended learning
  48. 48. Social Media Surgery http://www.youtube.com/watch?v=6_xf_Y37yNQPeople who want to see change +People who use social media =Organisations inspired in new waysof using technologyInformal (Tea & Cake too!)No Lectures, No Selling, Locally ledDerby, Nottingham, Your area next?
  49. 49. Measuring Success- Check how many times links are clicked if using Bit.ly- Listen whats said about your organisation using Topsy- Monitor. Google Analytics, Facebook Insights &Wordpress page visits- Measure. Tweetreach, Twitalyzer, SocialBro, www.twentyfeet.com- Visualize. Infographics on Visual.y, My Social StrandBUT …. real success is not just about the numbers- Tell stories of real people and real changes- Find out how people heard about you- Build relationships & success by joining in conversations- Social media presence an reflection of your organisation- Engage press, funders, authorities with pictures and video- Say Thank You!
  50. 50. Reflection on Social Media tools• What ideas do you have for your use from this workshop?• How could your organisation use or make more of these websites?• How will you work more effectively using them?• What gaps are there in supporting groups?• Have you any UnAnswered Questions?!• How can we keep the conversation going?
  51. 51. Useful links and websites• TLI Lincs http://tlilincs.co.uk/• ITEM3 www.item3.org.uk• DAIN Project www.dainproject.org/• My Learning Pool www.mylearningpool.com• Social Media Surgeries www.socialmediasurgery.com• Charity Comms www.charitycomms.org.uk/• KnowHow Non-Profit www.knowhownonprofit.org.uk• Jargonbuster www.socialbysocial.com/book/a-to-z• ICT Knowledgebase www.ictknowledgebase.org.uk• The Very Tiger Blog www.theverytiger.com/• Watfordgap Services www.watfordgapservices.org.uk• Workshop Resources www.scribd.com/watfordgap/shelf• Charity Technology Trust www.ctxchange.org
  52. 52. Any Questions?Websites weve coveredUnanswered QuestionsThings youd like to be able to do?Other websitesAnything else …. (Technology related!)
  53. 53. paul.webster@purplezebra.org.uk Paul Webster (Twitter : @watfordgap) Thank You

×