This document provides information about transitioning to a new global information system called GIS or experience.aiesec.org. It explains that the system is still in development until October 22nd. It provides instructions on how local committees can set up their structure in GIS by inviting members, creating teams, and assigning roles. The document also discusses what functions and features will be available when the system is complete and addresses frequently asked questions about the transition process.

1. While Getting ready for
a new digital era
please take a seat
And
Welcome our New generation of
Eddie…

2. experience.aiesec.org

3. Welcome to a new digital era

4. Why are we building a new global
information system?

5. Because the new customer flows and the speed of our
organization call for a faster and smarter information system

6. THE new system by itself won’t make us grow or become
faster
It can open doors
AND enable a transformation if we change our customer
flows and open our minds

7. how are we making this amazing tool come
alive?

8. When can i start exploring the system and
giving feedback?

9. What is there in the system right now?
• All LCPs and LCVPs MarComm should have a login by now
• Right now you can see & test the beta version
• Some functions & features still missing or not fully developed
• Business rules and permissions are not completed yet
• The development continues until the 22nd of October
• Myaiesec.net is our official platform for operations until 22nd of
October

10. What is going to be there in the system
when ready?
GIS
Myaiesec.net
Opportunities portal & ors
Market place
NPS from Customer gauge

11. how is the final system going to be?
GIS
portal
Customer
Exchange functions
People,
Organizations &
Opportunities CRM
Experience
timelines
Organization
profiles
Redesigned
Opportunities
Portal
NPS & standards
tracking integrated
Library Messaging
Committees &
team management
tools
Planning & tracking
tool (as successor
of Marketplace)
Analitics
Automatic
messages

12. How is it going to make our processes more
automatic?
RA MA RE ATTRACT MATCH EXPERIENCE DELIVERY
Redesigned
opportunities
portal
Matchability scores
Improved Matching
and shortlisting
function
Better business
intelligence

13. What is going to happen with all the data
from our current systems?

14. What is going to happen between now and 22nd of october?
The whole network testing and giving feedback
The development continues
• Not ready features
• Based on your feedbacks
• Business rules and permissions implementation
Our operations will be still officially running on myaiesec.net
• To make sure everything is tested before we switch completely to experience.aiesec.org
Data migrated every day

15. How to get ready for the final switch
Follow the GIS
MC checklist!
Simulate in the
system, play
around, get to
know every
corner of
experience.aiesec.org
Test, test,
test & give
feedback
Have an
implementation
plan followed by
the whole MC
(tracked by the
GIS responsible)
Understand
the new
customer flows
& the changes
they bring

16. What is going to happen on the 22nd of october
All data from experience.aiesec.org will be deleted
All data from myaiesec.net (apart from wikis) will be migrated finally
to experience.aiesec.org
Myaiesec.net will be no longer available
All our operations will run on experience.aiesec.or
If we constantly test, it is not a big
deal

17. The gis challenge is coming

18. Get tasks from your VPs now!
• Go through the following checklist
 Our memberships have login to the GIS
 Each member tested & gave feedback to the GIS
 All of our members are aware of the timeline of the GIS
 We have been filling and completing all the tasks of the MC

19. Powered by
www.aies.ec
FAQ’s((https://aiesec.zendesk.com/hc/en-us))
aiesecmalaysia.wix.com/icoutput
MCVP IM & Your LCVPs

20. 27
days

21. Are you excited to look into our brand
new global information system?

22. Opportunities portal, crm & experience timeline
 Full integration: leads from Opportunities Portal going
directly toCRM
 Open system giving the opportunity for anyone to take a
look at the internships provided by AIESEC
 Experience timeline for every EP

23. Team & committee management
Team minimums imbedded into the team management tool
 Roles function for easier communication and knowledge
sharing
 Easy management of structures (teams & projects)

24. Sign up & login
 Connect with all our GIS partners while login with your
AIESEC account
 Education First (EF) for integrated language tests
 LinkedIn for TN Promotions
 AIESEC Alumni International boom GIP together

25. Set Up Local Committee
1. Go to “My Committee”

26. Set Up Local Committee
2. Click to your local committee

27. Set Up Local Committee
3. From here, you can choose to
create teams/ projects
4. You can edit
your LC’s
information by
clicking the
“EDIT” button

28. Set Up Local Committee
5. Click “Invite New Member”
6. You can edit
your team
details here

29. Set Up Local Committee
7. If your member already in
GIS, search their name here.

30. Set Up Local Committee
8. If your member not in GIS yet,
Click “invite by email instead”
9. Fill in their front/back
name, Home LC (follow
the name in GIS),
Type the valid aiesec
email.
Click “Send”

31. Set Up Local Committee
10. Now, you have your 1st
unplaced member.
11. Click to your “EB” team
12. Click “New Leader”
13. Assign someone into this position and
start/end date & Edit the position details

32. Set Up Local Committee
14. Click the “+” button to
continue assign people into
your team

33. Set Up Local Committee
15. Repeat the Step “10 – 14” until your
whole team is assigned.
Note: LCVPs are using the same process to
assign your department teams.

34. Have Fun! And Enjoy while creating your local
committee structure in GIS 

35. Set Up Local Committee [ Inviting Members to
GIS ]
8. If your member not in GIS yet,
Click “invite by email instead”
9. Fill in their front/back
name, Home LC (follow
the name in GIS),
Type the valid aiesec
email.
Click “Send”

36. After you invited your members into GIS, they will receive an email like
this.
Click “Setup Password” and system will
redirect them to GIS. After they set their
password, they can start to explore GIS 

37. Sign Up using myaiesec.net & Introduce GIS to new
members
1
• Have Physical Meeting with all the new members ( VPTM)
• Go to myaiesec.net & click “Register Here” to let member to sign up to
myaiesec.net to get their “AIESEC EMAIL”
2
• After getting their AIESEC email, please jot down all the email address
(respective LCVPs)
• Invite member into GIS via email ( Refer to “Set Up LC” steps 8 – 9 )
3
• Introduce them the new GIS and start to explore by themselves.
• Follow the GIS Campaign timeline, functions and features will be exposed in
weekly basis until 22nd Oct 2014.
Note: myaiesec.net is just for the new members to get their AIESEC
email, do not let them know the functions in myaiesec.net

38. In Week 1 challenge, new members just need to sign up
in myaiesec.net, and they can start to explore GIS
themselves.
In Week 2 challenge, there will have more features and
GIS challenges that involves new member 