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The Wheels of Professional Development  A functional training session for the Global Internship Program Division of the Incoming Exchange Department of AIESEC Ateneo de Manila University
The Incoming Exchange (ICX)Department WHAT WE DO Facilitate opportunities through GCDP and GIP HOW WE DO IT Raise, Match and Realize! HOW WE MEASURE PERFORMANCE Number of exchanges, quality of experience
Creating Opportunities AIESEC’s Global Internship Program (GIP) Unique experience offered to the youth (ages 13 – 30) Experience of a new culture Self-development Skills training Real, professional experience Preparation for the future
TN - trainee nominee EP - exchange participant GCDP- Global Community Development Program GIP – Global Internship Program JQ- Job Questionnaire DT, MT, ET, TT - Development, Management, Education and Technical Traineeships AIESEC Jargon
Getting Started Your AIESEC e-mail address yourfirstname.yourlastname@aiesec.net Your Skype ID Ra – Ma – Re and XPP (Exchange Program Policies) Knowledge Access to Exchange Documents Acceptance Note (AN), Invitation Letter, Visa Manual, etc. Contact Details of Officers Research on Exchange Performance and Characteristics of Different AIESEC Countries cool, right?
Understanding the Corporate World Exhibiting a professional and mature attitude Demonstrating consistency and promptness Coordinating with officers of corporations Maintaining positive relationships Planning efficiently in order to meet deadlines Thinking creatively and resourcefully
Raise, Match and Realize! The Three Steps to Facilitating Every Exchange Experience
Ra - Ma - Re RAISE 	Make a TN available  MATCH  Accept an EP to the TN REALIZE 	The trainee reports 	for duty
Ra - Ma - Re Raising, Matching and Realizing
Raising: Job Description Development ra Research: Know your TN (Research) Supply and Demand: Know your exchange market Prepare: Know your LC Capacity Coordinate with External Relations VP – External Relations and Director for TN Accounts Meet the company representatives Guide the representatives in creating the job description
Raising: Contract Signing  The Job Questionnaire (JQ) Payment Scheme ra
Raising: Uploading the TN Form Becoming a TN Manager (TNM) Partnership (CRM) Tab – Add Organization myaiesec.net Input the details of the JQ onto the TN Form Clone the form if applicable Wait for the MC (Member Committee) to change the status of your form/s from “New” to “Available” Keep your company contact posted
CRM: Corporate Relations Management Initial Contact Constant Coordination through Updates Delivering Results Money Matters Finance Three – Way Evaluation Company Trainee ICX
Matching:Promoting Your TN  MA Online Networking E-mail Facebook Skype Country-Country or LC-LC Partnerships Matching Manias myaiesec.net
Matching:Useful Tools MA myaiesec.net Exchange tab Supply and Demand DAALData Analysis for Advanced Leverage AFTAvailable Forms Tracker
The Screening Process Determining who will be a  good fit for your TN
The Screening Process Step 1: Paper Screening Does the applicant match the qualifications of the TN? Country, Languages, Degree, Duration, etc. Resume and/or Motivation Letter MA
Skype ma Nelie: Hi, it’s me Nelie from Mainland China.. I sent you my questionnaire last night. Should we begin? >.< You: Hi Nelie! Of course, let’s start the interview now. Is your mic ready? Interview and Expectation Setting
The Screening Process Step 2: Interview Some companies facilitate interviews themselves If you are asked to conduct the interview, make sure to ask the company for guidelines and specific questions to be asked. Other Important Considerations Working in a team Preparedness to immerse in the Filipino culture Versatility and independence ma
Expectation Setting New culture and environment Weather Culture-specific changes for the trainee Living conditions Job description requirements Third-world discomforts Transportation Financial costs and spending MA
Acceptance Notes If the company decides to accept the trainee, you may proceed to the exchanging of Acceptance Notes A formal contract between Local Committees (LCs) Two kinds: EP AN and the TN AN EP AN is submitted to the TN Manager first TN AN must be submitted within ten (10) days Usually sent together with the Invitation Letter Two kinds: Invitation Letter with pass / without pass The VP ICX makes the match official on the system (myaiesec.net) MA
Visa Preparation Type of Visa Depends on the duration of the internship Prepare as early as possible Government sectors involved Usually, the DOJ and the Bureau of Immigration Expect some difficulty, but nothing that cannot be remedied Make sure the trainee prepares all the requirements Support from Service and Reception (S&R) Team Refer to Visa Manual MA
Realization Airport Pickup Use the airport pickup Google spreadsheets form Coordinate with S&R Housing Should be prepared at least 2 weeks before arrival Explain ALL conditions, including costs to the trainee Inform the Company Re-Expectation Setting Final reminders especially for visa and JD requirements re
Realization Integration Into the LC Into the Company Into the Country Constant Coordination Feedback and support Evaluation re
Being a TN Manager means always being there for your trainee. You are the first person responsible for your trainee.
Support Your Vice President for Incoming Exchange Claire Fuerte – claire.fuerte@aiesec.net Your Director for the Global Internship Program Mita Veloso – mita.veloso@aiesec.net The EB Kat Kho, LCP – kathleen.kho@aiesec.net Kat Sanchez, VP Projects – katrina.sanchez@aiesec.net The MCEB Feliz, Chris Use the Facebook Groups!
Expectation Setting Work load 6 – 10 hours a week or as needed Communication lines Contacting the right people Possible challenges CRM Supply and Demand Visa Preparations Skills and Opportunities
The Wheels of Professional Development  A functional training session for the Global Internship Program Division of the Incoming Exchange Department of AIESEC Ateneo de Manila University

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GIP ICX session presentation

  • 1. The Wheels of Professional Development A functional training session for the Global Internship Program Division of the Incoming Exchange Department of AIESEC Ateneo de Manila University
  • 2.
  • 3. The Incoming Exchange (ICX)Department WHAT WE DO Facilitate opportunities through GCDP and GIP HOW WE DO IT Raise, Match and Realize! HOW WE MEASURE PERFORMANCE Number of exchanges, quality of experience
  • 4. Creating Opportunities AIESEC’s Global Internship Program (GIP) Unique experience offered to the youth (ages 13 – 30) Experience of a new culture Self-development Skills training Real, professional experience Preparation for the future
  • 5. TN - trainee nominee EP - exchange participant GCDP- Global Community Development Program GIP – Global Internship Program JQ- Job Questionnaire DT, MT, ET, TT - Development, Management, Education and Technical Traineeships AIESEC Jargon
  • 6. Getting Started Your AIESEC e-mail address yourfirstname.yourlastname@aiesec.net Your Skype ID Ra – Ma – Re and XPP (Exchange Program Policies) Knowledge Access to Exchange Documents Acceptance Note (AN), Invitation Letter, Visa Manual, etc. Contact Details of Officers Research on Exchange Performance and Characteristics of Different AIESEC Countries cool, right?
  • 7. Understanding the Corporate World Exhibiting a professional and mature attitude Demonstrating consistency and promptness Coordinating with officers of corporations Maintaining positive relationships Planning efficiently in order to meet deadlines Thinking creatively and resourcefully
  • 8. Raise, Match and Realize! The Three Steps to Facilitating Every Exchange Experience
  • 9. Ra - Ma - Re RAISE Make a TN available MATCH Accept an EP to the TN REALIZE The trainee reports for duty
  • 10. Ra - Ma - Re Raising, Matching and Realizing
  • 11. Raising: Job Description Development ra Research: Know your TN (Research) Supply and Demand: Know your exchange market Prepare: Know your LC Capacity Coordinate with External Relations VP – External Relations and Director for TN Accounts Meet the company representatives Guide the representatives in creating the job description
  • 12. Raising: Contract Signing The Job Questionnaire (JQ) Payment Scheme ra
  • 13. Raising: Uploading the TN Form Becoming a TN Manager (TNM) Partnership (CRM) Tab – Add Organization myaiesec.net Input the details of the JQ onto the TN Form Clone the form if applicable Wait for the MC (Member Committee) to change the status of your form/s from “New” to “Available” Keep your company contact posted
  • 14. CRM: Corporate Relations Management Initial Contact Constant Coordination through Updates Delivering Results Money Matters Finance Three – Way Evaluation Company Trainee ICX
  • 15. Matching:Promoting Your TN MA Online Networking E-mail Facebook Skype Country-Country or LC-LC Partnerships Matching Manias myaiesec.net
  • 16. Matching:Useful Tools MA myaiesec.net Exchange tab Supply and Demand DAALData Analysis for Advanced Leverage AFTAvailable Forms Tracker
  • 17. The Screening Process Determining who will be a good fit for your TN
  • 18. The Screening Process Step 1: Paper Screening Does the applicant match the qualifications of the TN? Country, Languages, Degree, Duration, etc. Resume and/or Motivation Letter MA
  • 19. Skype ma Nelie: Hi, it’s me Nelie from Mainland China.. I sent you my questionnaire last night. Should we begin? >.< You: Hi Nelie! Of course, let’s start the interview now. Is your mic ready? Interview and Expectation Setting
  • 20. The Screening Process Step 2: Interview Some companies facilitate interviews themselves If you are asked to conduct the interview, make sure to ask the company for guidelines and specific questions to be asked. Other Important Considerations Working in a team Preparedness to immerse in the Filipino culture Versatility and independence ma
  • 21. Expectation Setting New culture and environment Weather Culture-specific changes for the trainee Living conditions Job description requirements Third-world discomforts Transportation Financial costs and spending MA
  • 22. Acceptance Notes If the company decides to accept the trainee, you may proceed to the exchanging of Acceptance Notes A formal contract between Local Committees (LCs) Two kinds: EP AN and the TN AN EP AN is submitted to the TN Manager first TN AN must be submitted within ten (10) days Usually sent together with the Invitation Letter Two kinds: Invitation Letter with pass / without pass The VP ICX makes the match official on the system (myaiesec.net) MA
  • 23. Visa Preparation Type of Visa Depends on the duration of the internship Prepare as early as possible Government sectors involved Usually, the DOJ and the Bureau of Immigration Expect some difficulty, but nothing that cannot be remedied Make sure the trainee prepares all the requirements Support from Service and Reception (S&R) Team Refer to Visa Manual MA
  • 24. Realization Airport Pickup Use the airport pickup Google spreadsheets form Coordinate with S&R Housing Should be prepared at least 2 weeks before arrival Explain ALL conditions, including costs to the trainee Inform the Company Re-Expectation Setting Final reminders especially for visa and JD requirements re
  • 25. Realization Integration Into the LC Into the Company Into the Country Constant Coordination Feedback and support Evaluation re
  • 26. Being a TN Manager means always being there for your trainee. You are the first person responsible for your trainee.
  • 27. Support Your Vice President for Incoming Exchange Claire Fuerte – claire.fuerte@aiesec.net Your Director for the Global Internship Program Mita Veloso – mita.veloso@aiesec.net The EB Kat Kho, LCP – kathleen.kho@aiesec.net Kat Sanchez, VP Projects – katrina.sanchez@aiesec.net The MCEB Feliz, Chris Use the Facebook Groups!
  • 28. Expectation Setting Work load 6 – 10 hours a week or as needed Communication lines Contacting the right people Possible challenges CRM Supply and Demand Visa Preparations Skills and Opportunities
  • 29. The Wheels of Professional Development A functional training session for the Global Internship Program Division of the Incoming Exchange Department of AIESEC Ateneo de Manila University

Editor's Notes

  1. TN Managers may want to prepare an interview guide based on the resume, EP form and motivation letter of the applicantSome TNs have pre-interview questionnaires to further determine if the applicant is suitable for the TN/project