The document outlines the objectives and agenda of a session on improving matching efficiency within an organization. It discusses setting matching goals and tracking progress, defining the role of a matcher, analyzing country pipelines to identify solutions, and developing internal and external communication plans to enhance matching results. The role of a matcher in ensuring growth through exchange partnerships and delivery is also explained.

1. Matching Velocity Increase the Speed of Growth!

3. Session Objectives Delegates find solutions to improve matching efficiency Delegates understand the relevance of the role of a Matcher in their committee Delegates understand how to track matches pipeline & define next steps Delegates develop an internal & external communication plan to improve matching results

4. Session Flow TOPIC TIME Why Matching? 5” Matching Goal setting & Tracking 10” Role of a Matcher 10” Matching Efficiency 15” Country Pipeline analysis & Next steps 20”

5. Why MATCHING? MATCH DELIVERY MATCH CASH MATCH IMPACT 10,000 AV 800 MA

6. MATCHES GOAL SETTING & TRACKING

7. Matches Goal Setting MATCHES GOAL SETTING June Re Goal 20 Apply 30 - 45 days deliver time Apply 10% Ma to Re error margin April Ma Goal 22 20 + 10% (20)

8. Matches Tracking APRIL = 20 Matches Week1 Week2 Week3 Week4 Total Ma 3 5 7 5 20 Re 1 2 1 2 6

9. “ Manage Forms” on MyAIESEC.net 1. Go to “Exchange menu” 2. Go to “Manage forms” 3. Select TN or EP

10. “ Manage Forms” on MyAIESEC.net 1. Select “By Period” 2. Select your Cy & LC 3. Select “MATCHED” 4. Select type and period of report, hit on Search

11. “ Manage forms” on MyAIESEC.net 1. This shows you forms that are Matched status currently

12. Why Manage Forms Details of every single match The progress of every LC and every country partnership Help identify internal trends

13. Tracking Next Steps Check Manage forms Everyday Maintain an excel file with the Matched pipeline data Use a pivot table to track (Approach me later to learn how)  Weekly Exchange Newsletter for the LC and for partner Country or LC

14. Sample Newsletter for LC Match Goal Rank LC last week Total 1 LC Deepti 6 10 12 2 LC Juan 4 6 10 3 LC Araz 4 6 9 4 LC Gabiza 3 5 8 5 LC Sophie 1 3 5

15. Ensuring Growth – Tracking for a Leader Plan Track Balance What? Who? How? Profit Risks When? Balance Supply Demand Match Cash VP X VP F Policy Maker Investor Build Pipeline

16. ROLE OF A MATCHER!

17. The role of the matcher is to ensure the growth in the Measure of Success of AIESEC by matching the needs of organizations with the needs of AIESEC members. He or she manages the eXchange supply and demand, is responsible for overall DELIVERY and acts as the communication channel between EPs and TN takers.

18. MEASURE OF SUCCESS Number of EPs/TNs matched Number of EPs/TNs realized Absolute and relative growth in EPs/TNs realized Delivery Time Number of EPs/TNs satisfied with the internship/intern

19. MATCHER’S JOB DESCRIPTION Analysis of global supply in terms of EPs and TNs Promotion of exchange opportunities within AIESEC members in the LC and globally Managing international cooperation, ensuring the realization of contracts Running internal selection for exchange along with VP TM Planning and tracking of realization of exchange goals Partnership management with the organization Supporting education for matching among new members

20. COOL THINGS! Participation in international conferences to ensure partnerships with the key supply countries/LCs Participation in CEED programs with the key countries/LCs Ultimate responsible for the delivery of key LC/country partnerships Make friends all over the world Get in touch with key stakeholders (students & partners, along with other AIESEC members) Get connected with other cultures Significant contribution to the organizational goals

21. HOW WILL YOU IMPROVE THE ROLE OF THE MATCHER IN YOUR COUNTRY?

22. What does a person learn through the exchange process? Competencies & Skills!

23. Knowledge and Skills Required Key Learning Points Exchange Module in myaiesec.net Exposure to international perspectives and issues, cultural understanding IXP&QS International network of contacts Promotion and positioning tools in myaiesec.net Marketing and promotion skills Global Supply and Demand e-marketing skills Servicing standards Strategic Planning Skills development Communication skills (personal and virtual communication) Knowledge and Resources Management Excellent English knowledge Conflict management Internet/PC user skills Crisis management Understanding of the organizational goals

24. Competencies Required Key Learning Points Analytical Thinking Analytical Thinking Effective Communication Effective Communication Commitment to Results Stakeholder Focus Personal effectiveness Awareness of Others Inclusiveness Resilience, Inner Strength Flexible thinking Personal Effectiveness & Organization Developing Others Inclusiveness Flexible thinking

25. EWELINA, Global Exchange Partnership Manager ON WHY MATCHING IS COOL!

26. MATCHING EFFICIENCY SOLUTIONS!

27. What are the key challenges with MATCHING?

28. CHALLENGES Internal Communication between TN Manager an EP Internal Promotion of opportunities Cultural understanding and Expectation Setting Using tools such as MyAIESEC.net & Available Forms Tracker for efficient matching The profile and Role of people who are Matching

29. SOLUTIONS?

30. Internal Communication Matches Goals and Pipeline analysis Key Messages Rewards and Recognition Highlighting the role of people matching Using Internal Communication channels for matching – Email, Networking, IM, etc Package it as a campaign! (Namaste India; Russia Breakthrough; Ukraine Unlimited)

31. External Communication Matches Goals Key country/LC partnerships Promote your country as a destination: Videos; Posters; CEEDs, Cy visits Make friends! This could also be Packaged as a campaign!

32. Next steps for you? Challenges and solutions for matching Key aspects to address in your country for Matching – Ma Goals, Tracking, Role of matcher, Partnerships, Promotion Internal Communication plan for the Country External Communication plan for the Network

33. Additional Resources! Matching Velocity wiki Matching Resource Centre International Congress 2008 Exchange output Matching on MyAIESEC.net

34. Happy Matching! 