1. AIESEC Stockholm 2014-2015
Application Booklet

3. Dear Applicant,
It is never too late to be what you might have been! All our
dreams can come true if we have the courage to pursue them
and you have just taken the first step towards this life
changing experience. Challenge yourself and join the AIESEC
team, the world’s biggest student organisation which offers
you the opportunity to lead, develop and improve as an
individual. As Local Committee President I encourage you to
apply for a leader or a member position and together we can
make AIESEC a bigger, better and stronger organisation.
Bring your ideas, your experience and your positive attitude
to learn and let’s create together a future and legacy for
generations to come.
There are many hardships waiting and simultaneously even
more rewards, because AIESEC is a nest for all of us
members to flourish and be the best we can be. Motivation,
support and guidance will be always present and our goal is
to find you who is restless to make a change, excited to take
on responsibilities and willing to learn. If you recognize
yourself in any part of this then we welcome you to apply and
let the fun begin!
Anna Stefani Local Committee President – 2014/2015

4. Being an AIESEC Member!
We are a registered not-for-profit business organisation that is run by students. We recruit
members to work with us and help us make an impact on student leadership development by
organising internships and volunteering experiences. Then, for the AIESEC exchange network to
function, it takes many members, and a lot of individual and collective efforts.
We need members with all type of personalities and skills to take care of all organisational
activities (sales, HR, finance, external relations etc.). We usually recruit members for a full year
and who can work between 5 and 10 hours a week aside of their studies. Note that these are
volunteering positions only.
As a member, you will get hands-on experience in the area of your interest, you will receive
leadership training, you will grow your network, you will get the opportunity to join national and
international AIESEC conferences... And you will have fun doing so!

5. Application instructions:
It is very simple, send your CV to vptm@aiesec-stockholm.se by the 15th of September 2014 at
midnight and specify which position(s) you are applying to from the list provided in this booklet.
Our Talent Management team will get back to you with further instructions depending on the
application.
Both team member and team leaders applicants will be interviewed after the 15th of September.
Team leaders will have to be elected through a specific AIESEC process: Election night.

6. AIESEC Stockholm Local
Committee structure
Apply for one of our 23 positions available and get hands-on experience in the area of your interest!
More positions might open depending on demand so don't hesitate to suggest your own!

7. Department of Communication -
Vision
The vision of the communication team is simple: to become
the best diverse support team within AIESEC Stockholm.
Thi s year the focus wi l l be on bui lding mor e
communications and visual channels like Facebook,
Instagram, Youtube and campaigns.
In the AIESEC Stockholm communication team we work on
maintaining the global brand of AIESEC and to raise
awareness amongst students and companies. We want to
make sure that the way AIESEC is exposed stays true to the
organisation’s ideals and vision: peace and fulfilment of
humankind’s potential. By making AIESEC attractive and
visually appealing, we want to attract as many TM’s and EP’s
as possible. We want to sustain the member’s database and
to maintain a sustainable growth of AIESEC Stockholm into
the future.
Main Responsibilities :
• Running marketing campaigns to support local and
national projects
• Implementation of national initiatives on local level
• Local platform maintenance: website, Facebook,
Twitter etc.
• Material design and strategic implementation to
provide support for other department
• Brand management
Sarah Tehranian VP of Communication – 2014/2015

8. Positions available in
Communication
*2
*2 *2

9. Department of Communication -
Job descriptions
• The Design Team Managers:
The two design managers are individually responsible for creating visual support for the
product marketing of OGX, ICX and ER. Their main focus is to create posters, adding labels,
logos, texts on pictures. This team works closely with Local Platform Managers. The
photography and video editing skill would be a bonus and very much appreciated but not
necessary.
• Product Marketing Managers:
The main focus of this team is face-to-face communication with students at the time of
campaigns. When there is no campaign this team will: 1. promote the recognition of AIESEC
Stockholm through the given channels 2. Constant communication with other departments
to discover their current needs for advertisement.
• Local Platforms/Social Media Managers:
The team is responsible for an on-going updates on social media, local platform
maintenance and presence on the web. This team is responsible for many channels that we
have like: blogging, Facebook, newsletters, platform maintenance (AIESEC, twitter, Linkedin)
and website management. is done in cooperation between Design Team and Product
Marketing Team. Each manager will take care of several channels.
• Communication Assistant:
This individual is responsible for the coordination between the three other teams and
reports to the VPC. Namely: follow ups, reminders, checking the flow of updates on our
many different online platforms. This person should be in close contact with VPC and report
the problems and updates each month. Also he/she will help VPC at times of photo shooting
and filming, the relevant knowledge of photography is appreciated but not necessary.

10. Department of Outgoing
Exchange - Vision
The OGX team is the team directly responsible for
taking care of local students (both members and
non-members) who wish to do an internship
t h r o u g h A I E S E C . To g e t h e r w i t h t h e
Communication and Talent Management teams,
they work to reach out to, recruit, train, follow-up
with returning interns - simply providing the best
internship experience anywhere.
Main Responsibilities :
• Reviewing and selecting students who
applied for an internship via AIESEC
Stockholm.
• Coaching and following up on students
during their application periods.
• Handling relations with immigration and visa
authorities on the behalf of students who get
accepted for an internship.
• Receiving and caring for returning interns.
Ana Tasic VP of Ogx – 2014/2015

11. Positions available in Outgoing
Exchange
*2 *2

12. Department of Outgoing
Exchange - Job descriptions
• The GIP/GCDP Managers:
The Global Internship Programme and the Global Community Development
Programme managers are responsible for organising these two programs
together with the Vice President of Outgoing Exchange,
• External Participants Managers:
The main responsibility of the EP managers will be to help the students going
abroad either on internship or volunteering with the necessary arrangements.
• Promoters:
The promoters will help promote the exchange programmes, recruit and select
students interested in internships and volunteering as well as educating these
students.

13. Department of Incoming
Exchange - Vision
The role of the ICX team is two-fold: on one hand
they handle relations with companies and
universities, cooperating with them in order to
create internship positions for students coming
from abroad. On the other hand, they select
candidates for local internship positions, and
provide care for students who are selected for
such internships.
Main Responsibilities :
• Raising and matching TN's ( recrui t
companies in Stockholm to host interns)
• P r e p a r a t i o n a f t e r m a t c h i n g T N
(documentation for companies)
• Evaluation of TN's (receive and provide
feedback to companies)
• Direct involvement in LC activities
• Integration and management of incoming
exchange
The position of VP of Icx
is vacant. Try your luck
and apply now!

14. Positions available in Incoming
Exchange

15. Department of Incoming
Exchange - Job descriptions
• The Sales manager:
The sales manager will typically collaborate with the Vice President of Incoming
Exchange to raise and match internship contract with Companies in Stockholm.
He will also contribute to develop strategies to ensure growth in quantity and
quality of the exchanges.
• The Talent recruiter:
The talent recruiter is the headhunter for incoming interns. He will be in charge of
attracting and suggesting potential candidates to Companies.
• The Realisation Manager:
The realisation manager will be helping out the incoming interns with
accommodation and visas, he is ensuring that the interns have a good time in
Stockholm and will also organise events such as after work drinks etc.

16. Department of External
Relations - Vision
The External Relations team is responsible for the
stakeholder management including the
representation of local chapter of AIESEC in
Sweden. Additionally, he/she is in charge of selling
activities, expanding accounts and developing
new partnerships.
Main Responsibilities :
• Maintaining company database
• Preparation and coordination of major
external events
• Press and Media management
• Promoting the local committee and AIESEC
to organisations in Stockholm
• Making Marketing campaigns/events
together with OGX and Communication
Andreea Panã VP of ER – 2014/2015

17. Positions available in External
Relations

18. Department of External
Relations - Job descriptions
• The Assistant VP:
The Assistant VP helps the VP when he/she is unable to attend/organise events,
Is responsible for informing members on their tasks after he/she is informed by
the VP on those tasks, Will constantly keep in touch with the VP, Acts as a VP and
is allowed access to the e-mail in case the VP is away.
• The Event Manager:
The event manager represents the backbone of the ER department’s activities,
He/she will be in charge of the actual organisation of the event, Guided by the VP
and Assistant VP, the Event Manager will ensure the venue of the conferences,
the food, drinks and other materials that are needed.
• The Event Manager Assistant:
The event manager assistant helps the EM when he/she is unable to attend/
organise events, Acts as an EM when the EM is away, Will be guided mainly by
the EM in the tasks that he/she has.

19. Department of Talent
Management - Vision
The depar tment of Talent Management is
responsible for all human resources processes at
AIESEC Stockholm. TM staff is in charge of
designing and implementing talent management
programs and processes. Responsibilities of the TM
department include selection and recruitment of
members, performance and goals tracking, helping
members to develop and fulfil their goals, promoting
a positive and invigorating team spirit, organising
meetings and more.
Main Responsibilities :
• Ensure members Motivation & Enjoyment
• Members Recruitment, selection and
education
• Organize Meetings
• Member training & development
• Ensure Performance & Goal tracking
Arnaud Heroult VP of TM – 2014/2015

20. Positions available in Talent
Management

21. Department of Talent
Management - Job descriptions
• HR Manager:
The HR manager will be in charge of HR processes in collaboration with the Vice
President of TM. Especially, he or she will be contributing to the recruitment and
selection of members and will help organise all meetings. The HR manager will
be free and encouraged to start up new projects as well, depending on personal
interests. Remember, we are a leadership platform so don’t expect to just be an
assistant.
• Training & Development Manager:
The Training & Development Manager will assist the VP in the following tasks:
performance tracking/development & training/motivation & enjoyment. He or she
will be free and encouraged to start up new projects as well depending, on
personal interests.

22. Department of Finance - Vision
The role of the finance team is to oversee all
financial transactions within the Local Committee
(LC). The Finance team is responsible for book
keeping and preparing reports, setting up budgets
for projects and the LC as a whole, sending and
paying invoices, and everything else that involves
monetary transactions.
Main Responsibilities :
• Financial management (Budgeting)
• Accounting
• Office administration
• Leading, coaching, and coordinating
functional department
• direct involvement in LC activities
• Integration of interns
Grace Lundgren VP of Finance – 2014/2015

23. Position available in Finance

24. Department of Talent
Management - Job description
• The Finance Assistant:
The assistant will help plan the yearly budget, making sure accounting is in order
for the closure at the end of the budget year, as well as organise and collect
invoices.

25. Apply now!
Send your CV to vptm@aiesec-stockholm.se by the
15th of September 2014 at midnight and specify
which position(s) you are applying to from the list
provided in this booklet.

26. Thank you!
Good luck with your
application!
Ask any question you may
have to Arnaud:
vptm@aiesec-stockholm.se