1) The document discusses various techniques for getting things done, including capturing all tasks, clarifying which are actionable, and organizing action items into appropriate lists. 2) Key aspects covered are capturing everything that demands attention, determining the next action required, and putting reminders into lists by category to stay on track. 3) Methods for planning work include asking "why" and "what" questions, brainstorming, organizing, identifying next steps, setting aside focused time, and getting the right tools.

1. GETTING THINGS DONE
Group 3

2. The
problem
Too much
work to
do!

4. Capture
Use an in-tray, notepad, digital list, or voice
recorder to capture everything that has
your attention. Little, big, personal and
professional—all your to-do’s, projects,
things to handle or finish
Clarify
Take everything that you capture and ask:
Is it actionable? If no, then trash it,
incubate it, or file it as reference. If yes,
decide the very next action required.

5. Organize
Put action reminders on the right lists. For
example, create lists for the appropriate
categories—calls to make, errands to run,
emails to send, etc.
Reflect
Look over your lists as often as
necessary to trust your choices about
what to do next. Do a weekly review to
get clear, get current, and get creative.

6. Engage
Use your system to take appropriate actions with confidence.

7. How to Plan your Work?1.

8. 1. Ask the ‘Why?’ question
- Purpose
2. Ask the ‘What?’ question
- Vision

9. 3. Brainstorm

10. 4. Organize 5. Identify next actions

11. 2. How to set
aside time and
prepare for
action?

12. Let go of future commitments
and focus on preparing

13. Set up Space Get the Tools

14. How to
correlate
your stuff
?
3.

15. Mental Gathering
Make an extensive list of
incompletion triggers for tray
items
Physical Organizing
Move stuff to the In – Tray;
Move previously organized
stuff to “still processing” list

16. How to get “In” to empty4.

17. Do It
•If it takes less than 2 minutes
•Does not need tracking
Delegate It•Find the best person & handoff tasks
•Keep dates and reminders
Defer it
•Takes longer than 2 minutes
•Move them to pending list
•Add reminders to notify oneself

18. Organize in
Buckets
How do we sort our priorities?5.

19. 7 primary things
1. Projects List
2. Projects Material
3. Calendar
4. Next Actions List
5. Waiting for list
6. Reference Material
7. Someday Maybe list

20. How to Review?
Keeping your
system
Functional
6.

21. Get Clear Get Current Get Creative
Empty Review Innovate

22. Making
the Best
Action
Choices
7. How to do things?

23. The Six-Level Model
1. 50,000 + feet: Life
2. 40,000 feet: Three- to five-year visions
3. 30,000 feet: One-to two-year goals
4. 20,000 feet: Areas of responsibility
5. 10,000 feet: Current projects
6. Runway: Current actions

24. 1. Criteria of context
2. Time available
3. Energy available
4. Priority
Four-Criteria Model
Choosing
Actions in the Moment

25. Threefold Model
For
Evaluating Daily Work
1. Doing predefined work
2. Doing work as it shows up
3. Defining one’s work

26. 8. How to get projects under control?

27. 2 Types of thinking
Ones where useful
ideas keep showing
up
Ones that need
attention despite
knowing the next
step

28. Apps (tools) to support thinking
Modern day devices
provide several options
To plan manage and review
One’s schedule.

29. The power
of
Collection
Habit
9.

30. Leaving Pending
notes lying
around is
Unacceptable
behavior

31. 100%
Collection habit
is a
Tight ship

32. 10.
The Power of
the
Next-Action
Decision

33. Define your next
Actions.

34. Working in a
group adds
Accountability

35. The power
of Outcome
Focusing
11.

36. Take Action
Choosing and taking
next actions are
the essence of productivity
Small actions in natural planning
may lead to
significant improvements

37. Thank You