The document outlines a productivity framework emphasizing the importance of knowing what tasks need to be done and prioritizing them effectively. It provides strategies for building habits, staying on track, and selecting the right tools for task management. Key steps include capturing tasks, scheduling priorities, and ensuring flexibility to handle unforeseen tasks.

1. Getting Productive

2. My perspective
1. Tools are a waste if you don't know what
you need to get done.
2. It is a waste to be the most efficient person
at a worthless task.

3. Outline
1. Know what you need to get done
2. Prioritize & Schedule
3. Build habits and routines
4. Learn how to get back on track
5. Pick your tools

4. 1. Know what you need to get done

5. Capture everything that needs to get done and
get it out of your head so you don’t need to
spend brain power trying to remember what
comes next and when it is due.
It doesn’t matter which task manager you pick as long as you
use it consistently.
• Capture tasks in your system as soon as they come to you
• Check them off when you’ve completed them
• As soon as you’ve completed a task and need something
else to do, check your to-do list first before you go down the
email/Slack/Twitter rabbit hole.

6. 2. Prioritize & Schedule

7. Is this moving toward the main goal?

8. Your day begins the night before.
• Does this task have a hard deadline?
• How important is this task relative to the others?
• How long will this task take?
• What do I need in order to complete this task? Do other
tasks need to come before it?
• Do I need to coordinate with any team members or outside
parties for this task? Whom? Coordination usually takes
more time an effort. Plan accordingly.
• Do I need anyone’s input, feedback, or sign off on this task?
If so, schedule accordingly! No one likes getting urgent
requests at 5 p.m. because you forgot to plan.

9. How do you deal with things that just come
up?
• Ask for help
• Build in flexible blocks of time into your schedule
• Communicate
• Ask if this task is urgent

10. 3. Build habits and routines

11. • Start small and grow from there
• Inbox Zero
• Guard your focus
• Eat the frog

12. 4. Learn how to get back on track

13. • Change the body, change the mind
• Get a change of scenery
• Remove distractions
• Get into work mode
• Make a plan
• Build momentum

14. 5. Pick your tools

15. Clipboard manager
Paste (iOS and macOS)
Ditto (Windows)

16. Drafts | Where Text Starts
GETD RAFTS
Drafts
https://getdrafts.com/

17. Website Blocker and App
Blocker for Mac - Focus
FOCUS
Focus
https://heyfocus.com/
Alternative: Stayfocusd Chrome Extension
https://chrome.google.com/webstore/detail/stayfocusd/laankej
kbhbdhmipfmgcngdelahlfoji

18. Password Manager for Families, Businesses,
Teams | 1Password
1PASSWORD
1Password
https://1password.com/

19. Notion - The all-in-one workspace for your
notes, tasks, wikis, and databases.
NOTION
Notion
https://www.notion.so/
Alternative: Airtable

20. Links

21. How to Get Work Done: A Primer | Praxis
PRAX IS

22. How to Hit Reset and Keep Going
MED IUM

23. Setting up a New Mac from Scratch
CHUCK GRIMMETT'S BLOG

24. Eat That Frog by Brian Tracy | Get
Most Important Tasks (MIT) Done
ASIAN EFFICIENCY
Links from questions
Updated 9:47pm Eastern, Nov 11
• Inbox zero:
• http://www.43folders.com/izero
• https://support.google.com/mail/answer/118708?
hl=en&ref_topic=3394656
• https://support.google.com/mail/answer/6579?hl=en
• https://leavemealone.app/
• NLP: Read Tony Robbins
• https://nlp-mentor.com/anthony-robbins/
• Eat the frog: http://www.asianefficiency.com/habits/eat-that-
frog-most-important-tasks/