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Productivity: The Secret Sauce
for Successful Job Search
Catherine Morgan
Career Transition Coach | Business Consultant
Point A to Point B Transitions Inc.
Time is valuable
• Time is your most valuable commodity
Time is scarce
• No matter how much time we have,
it never seems like enough
– Family
– Career
– Fitness
– Volunteering
– Hobbies
– Other?
Who gets more done?
• Someone with a lot of spare time?
• Someone with a lot of commitments?
The inner game of productivity
• Need to create good mental space
• Invalidate negative self-talk
Taming the ‘monkey mind’
• How do you calm the “chatter”
– Exercise
– Meditation
– Yoga
– Breathing
– Other?
Know when your peak times are
• When are you usually at your best?
– Are you a morning person?
– Do you prefer late night for thinking?
How to find more time
• Find out where your “leaks” are
– Keep track of what you do for a week
– Usual time-sucks include:
• Watching TV
• Internet surfing
• Interacting on social media
• Playing video games
• Writing long e-mails
• Meetings
• Volunteering
Setting boundaries
• Know what you are willing to do for work
– And are not willing to do
• Remember to set boundaries
(and stick to them!) with:
– Family
– Friends
– Volunteer commitments
– Project commitments
Avoiding burnout
• Take the time to recover from the previous
job’s burnout, if necessary
• Plan for the long haul
Right time on right things
• Online applications
• Networking – virtual or in-person
• Informational interviews
• Industry networking
• Cold outreach to target companies
The allocation – 10, 20, 30, 40
• 10% recruiters (if applicable)
• 20% online applications
• 30% networking with people you don’t know
• 40% reconnecting with people you do know,
– And cold outreach to 20 target companies
Syncing progress and expectations
• Are you making progress?
– Take small steps every day
• Are your expectations realistic given the time
you have been in transition?
What causes overwhelm?
“Overwhelm is caused by
NOT knowing WHAT to do,
not by having too much to do.”
~ Michael Port
How to get past overwhelm
• Get things out of your head
– Trying to remember too many things can
cause immediate overwhelm
Capture all tasks
• Overwhelm will subside when you
get into action
• Capture everything you need to do
Out of the brain and on to…
• Everybody is different
– Notebook
– Whiteboard
– Laptop
– Phone
– Sticky notes
Create logical groups
• Once out of your head, tasks can be combined
into logical groups or projects
– Business projects
– Personal chores
– Administrative tasks
First way to prioritize: Cha-ching!
• #1. Do the task that is the most important
– Hint: The fast path to the cash
Second way to prioritize: Gulp
• #2. Do the dreaded task first
“Eat a live frog first thing in the morning and
nothing worse will happen to you
the rest of the day.”
~ Mark Twain
Third way to prioritize: Check
• #3. Do the easy things first
– Build momentum
Fourth way to prioritize: Whoo-hoo!
• #4. Gauge your enthusiasm
– Which task gets you excited?
– Do that first to get a little energy that can
carry over to the ones that are not so fun
Your friend the calendar
• Be hands-on: Use your calendar!
– Go through your commitments and
other projects
– Define specific tasks and block out times
– Also schedule in breaks and fun
Add in constraints for productivity
• Work will expand to the amount of
time you give it
• Set deadlines – even if they are fake
• Bracket your time with other things
that can’t move
• Keep some kind of a schedule
(and keep your sanity)
Add in constraints for productivity
• Work will expand to the amount of
time you give it
• Set deadlines – even if they are fake
• Bracket your time with other things
that can’t move
• Keep some kind of a schedule
(and keep your sanity)
Add in constraints for productivity
• Work will expand to the amount of
time you give it
• Set deadlines – even if they are fake
• Bracket your time with other things
that can’t move
• Keep some kind of a schedule
(and keep your sanity)
Add in constraints for productivity
• Work will expand to the amount of
time you give it
• Set deadlines – even if they are fake
• Bracket your time with other things
that can’t move
• Keep some kind of a schedule
(and keep your sanity)
Bonus tip – timed blocks
• Try using a timer with 45- or 50-minute blocks
and then take 15- or 10-minute breaks
• Or try 25-minute blocks with The Pomodoro
Technique http://pomodorotechnique.com/
Bonus tip – list for the next day
• Write a list for the next day when you are
finished with your workday or at night
– You may relax and sleep better
– You may feel more productive in the morning
Keeping track and following up
• Most people use these:
– Spreadsheet
– Calendar program (Outlook, Google Calendar)
Avoidance happens when…
• What we need to do is scary or tedious
Notice avoidance behaviors
• Notice when you start doing something
(anything!) to avoid the dreaded task
– Organizing your office
– Laundry
– Cleaning
– E-mail
Need to have or nice to have?
• Job seekers can get sidetracked thinking
they need to:
– Learn some software package
– Get a specific certification
Ways to mitigate anxiety
• Identify it and name it
• Attack it with logic
• Disarm it with gratitude
Banish crazy-busy
• Forget crazy-busy
– It’s the new normal
Questions?
Catherine Morgan
Career Transition Expert | Business Consultant
Point A to Point B Transitions Inc.
877.672.5333
Catherine@PointAtoPointBTransitions.com
LinkedIn www.linkedin.com/in/PointAtoPointB
Twitter @PointA_PointB
Catherine speaks on:
- Career Transition
- Productivity
- Entrepreneurship

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Productivity: The Secret Sauce for Successful Job Search

  • 1. Productivity: The Secret Sauce for Successful Job Search Catherine Morgan Career Transition Coach | Business Consultant Point A to Point B Transitions Inc.
  • 2. Time is valuable • Time is your most valuable commodity
  • 3. Time is scarce • No matter how much time we have, it never seems like enough – Family – Career – Fitness – Volunteering – Hobbies – Other?
  • 4. Who gets more done? • Someone with a lot of spare time? • Someone with a lot of commitments?
  • 5. The inner game of productivity • Need to create good mental space • Invalidate negative self-talk
  • 6. Taming the ‘monkey mind’ • How do you calm the “chatter” – Exercise – Meditation – Yoga – Breathing – Other?
  • 7. Know when your peak times are • When are you usually at your best? – Are you a morning person? – Do you prefer late night for thinking?
  • 8. How to find more time • Find out where your “leaks” are – Keep track of what you do for a week – Usual time-sucks include: • Watching TV • Internet surfing • Interacting on social media • Playing video games • Writing long e-mails • Meetings • Volunteering
  • 9. Setting boundaries • Know what you are willing to do for work – And are not willing to do • Remember to set boundaries (and stick to them!) with: – Family – Friends – Volunteer commitments – Project commitments
  • 10. Avoiding burnout • Take the time to recover from the previous job’s burnout, if necessary • Plan for the long haul
  • 11. Right time on right things • Online applications • Networking – virtual or in-person • Informational interviews • Industry networking • Cold outreach to target companies
  • 12. The allocation – 10, 20, 30, 40 • 10% recruiters (if applicable) • 20% online applications • 30% networking with people you don’t know • 40% reconnecting with people you do know, – And cold outreach to 20 target companies
  • 13. Syncing progress and expectations • Are you making progress? – Take small steps every day • Are your expectations realistic given the time you have been in transition?
  • 14. What causes overwhelm? “Overwhelm is caused by NOT knowing WHAT to do, not by having too much to do.” ~ Michael Port
  • 15. How to get past overwhelm • Get things out of your head – Trying to remember too many things can cause immediate overwhelm
  • 16. Capture all tasks • Overwhelm will subside when you get into action • Capture everything you need to do
  • 17. Out of the brain and on to… • Everybody is different – Notebook – Whiteboard – Laptop – Phone – Sticky notes
  • 18. Create logical groups • Once out of your head, tasks can be combined into logical groups or projects – Business projects – Personal chores – Administrative tasks
  • 19. First way to prioritize: Cha-ching! • #1. Do the task that is the most important – Hint: The fast path to the cash
  • 20. Second way to prioritize: Gulp • #2. Do the dreaded task first “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” ~ Mark Twain
  • 21. Third way to prioritize: Check • #3. Do the easy things first – Build momentum
  • 22. Fourth way to prioritize: Whoo-hoo! • #4. Gauge your enthusiasm – Which task gets you excited? – Do that first to get a little energy that can carry over to the ones that are not so fun
  • 23. Your friend the calendar • Be hands-on: Use your calendar! – Go through your commitments and other projects – Define specific tasks and block out times – Also schedule in breaks and fun
  • 24. Add in constraints for productivity • Work will expand to the amount of time you give it • Set deadlines – even if they are fake • Bracket your time with other things that can’t move • Keep some kind of a schedule (and keep your sanity)
  • 25. Add in constraints for productivity • Work will expand to the amount of time you give it • Set deadlines – even if they are fake • Bracket your time with other things that can’t move • Keep some kind of a schedule (and keep your sanity)
  • 26. Add in constraints for productivity • Work will expand to the amount of time you give it • Set deadlines – even if they are fake • Bracket your time with other things that can’t move • Keep some kind of a schedule (and keep your sanity)
  • 27. Add in constraints for productivity • Work will expand to the amount of time you give it • Set deadlines – even if they are fake • Bracket your time with other things that can’t move • Keep some kind of a schedule (and keep your sanity)
  • 28. Bonus tip – timed blocks • Try using a timer with 45- or 50-minute blocks and then take 15- or 10-minute breaks • Or try 25-minute blocks with The Pomodoro Technique http://pomodorotechnique.com/
  • 29. Bonus tip – list for the next day • Write a list for the next day when you are finished with your workday or at night – You may relax and sleep better – You may feel more productive in the morning
  • 30. Keeping track and following up • Most people use these: – Spreadsheet – Calendar program (Outlook, Google Calendar)
  • 31. Avoidance happens when… • What we need to do is scary or tedious
  • 32. Notice avoidance behaviors • Notice when you start doing something (anything!) to avoid the dreaded task – Organizing your office – Laundry – Cleaning – E-mail
  • 33. Need to have or nice to have? • Job seekers can get sidetracked thinking they need to: – Learn some software package – Get a specific certification
  • 34. Ways to mitigate anxiety • Identify it and name it • Attack it with logic • Disarm it with gratitude
  • 35. Banish crazy-busy • Forget crazy-busy – It’s the new normal
  • 36. Questions? Catherine Morgan Career Transition Expert | Business Consultant Point A to Point B Transitions Inc. 877.672.5333 Catherine@PointAtoPointBTransitions.com LinkedIn www.linkedin.com/in/PointAtoPointB Twitter @PointA_PointB Catherine speaks on: - Career Transition - Productivity - Entrepreneurship