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Productivity: The Secret Sauce
Catherine Morgan
Career Transition Coach | Business Consultant
Point A to Point B Transitions Inc.
Time is scarce
• Time is your most valuable commodity
• No matter how much time we have,
it never seems like enough
– Family
– Career
– Fitness
– Volunteering
– Hobbies
– Other?
Who gets more done?
• Someone with a lot of spare time?
• Someone with a lot of commitments?
The inner game of productivity
• Need to create good mental space
• Invalidate negative self-talk
Taming the “monkey mind”
• How do you calm the “chatter”
– Exercise like walking, running, swimming
– Meditation
– Yoga
– Other?
Know when your peak times are
• When are you usually at your best?
– Are you a morning person?
– Do you prefer late night for thinking?
How to find more time
• Find out where your “leaks” are
– Keep track of what you do for a week
– Usual time-sucks include:
• Watching TV
• Internet surfing
• Interacting on social media
• Playing video games
• Writing long e-mails
• Meetings
• Volunteering
What causes overwhelm?
“Overwhelm is caused by
NOT knowing WHAT to do,
not by having too much to do.”
~ Michael Port
How to get past overwhelm
• Get things out of your head
– Trying to remember too many things can
cause immediate overwhelm
Capture all tasks
• Overwhelm will subside when you
get into action
• Capture everything you need to do
in some way (paper, software, phone app)
Out of the brain and on to…
• Everybody is different
– No tech: Lists and sticky notes
• Sticky note fun:
– Write each task on a sticky note
– Put all notes on your left
– When a task is done, move
note to the right side for a
visual sense of completion
Software that really helps
• WorkFlowy
• Evernote
• iDoneThis
Create logical groups
• Once out of your head, tasks can be combined
into logical groups or projects
– Business projects
– Personal chores
– Administrative tasks
First way to prioritize: Cha-ching!
• #1. Do the task that is the most important
– Hint: The fast path to the cash
Second way to prioritize: Gulp
• #2. Do the dreaded task first
“Eat a live frog first thing in the morning and
nothing worse will happen to you
the rest of the day.”
~ Mark Twain
Third way to prioritize: Check
• #3. Do the easy things first
– Build momentum
Fourth way to prioritize: Whoo-hoo!
• #4. Gauge your enthusiasm
– Which task gets you excited?
– Do that first to get a little energy that can
carry over to the ones that are not so fun
Your friend the calendar
• Be hands-on: Use your calendar!
– Go through your commitments and
other projects
– Define specific tasks and block out times
– Also schedule in breaks and fun
Add in constraints for productivity
• Work will expand to the amount of
time you give it
• Set deadlines - even if they are fake
• Bracket your time with other things
that can’t move
• Keep some kind of a schedule (and
keep your sanity)
Some bonus tips
• Try using a timer with 45 or 50 minute blocks
and then take 15 or 10 minute breaks
• Write a list for the next day when you are
finished with your work day or at night
– You may relax and sleep better – and feel more
productive in the morning
Notice avoidance behaviors
• This happens frequently when what we need
to be doing is scary or tedious
• Notice when you start doing something
(anything!) to avoid the dreaded task
– Laundry
– Organizing your office
– Cleaning
– E-mail
Need to have or nice to have?
• Job seekers can get sidetracked thinking they
need to:
– Learn some software package
– Get a specific certification
Banish crazy-busy
• Forget crazy-busy
– It’s the new normal
Questions?
Catherine Morgan
Career Transition Coach | Business Consultant
Point A to Point B Transitions Inc.
877.672.5333
Catherine@PointAtoPointBTransitions.com
LinkedIn www.linkedin.com/in/PointAtoPointB
Twitter @PointA_PointB
Catherine speaks on:
- Productivity
- Entrepreneurship
- Small Business
- Career Transition

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Productivity: The Secret Sauce for Success - Job Search

  • 1. Productivity: The Secret Sauce Catherine Morgan Career Transition Coach | Business Consultant Point A to Point B Transitions Inc.
  • 2. Time is scarce • Time is your most valuable commodity • No matter how much time we have, it never seems like enough – Family – Career – Fitness – Volunteering – Hobbies – Other?
  • 3. Who gets more done? • Someone with a lot of spare time? • Someone with a lot of commitments?
  • 4. The inner game of productivity • Need to create good mental space • Invalidate negative self-talk
  • 5. Taming the “monkey mind” • How do you calm the “chatter” – Exercise like walking, running, swimming – Meditation – Yoga – Other?
  • 6. Know when your peak times are • When are you usually at your best? – Are you a morning person? – Do you prefer late night for thinking?
  • 7. How to find more time • Find out where your “leaks” are – Keep track of what you do for a week – Usual time-sucks include: • Watching TV • Internet surfing • Interacting on social media • Playing video games • Writing long e-mails • Meetings • Volunteering
  • 8. What causes overwhelm? “Overwhelm is caused by NOT knowing WHAT to do, not by having too much to do.” ~ Michael Port
  • 9. How to get past overwhelm • Get things out of your head – Trying to remember too many things can cause immediate overwhelm
  • 10. Capture all tasks • Overwhelm will subside when you get into action • Capture everything you need to do in some way (paper, software, phone app)
  • 11. Out of the brain and on to… • Everybody is different – No tech: Lists and sticky notes • Sticky note fun: – Write each task on a sticky note – Put all notes on your left – When a task is done, move note to the right side for a visual sense of completion
  • 12. Software that really helps • WorkFlowy • Evernote • iDoneThis
  • 13. Create logical groups • Once out of your head, tasks can be combined into logical groups or projects – Business projects – Personal chores – Administrative tasks
  • 14. First way to prioritize: Cha-ching! • #1. Do the task that is the most important – Hint: The fast path to the cash
  • 15. Second way to prioritize: Gulp • #2. Do the dreaded task first “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” ~ Mark Twain
  • 16. Third way to prioritize: Check • #3. Do the easy things first – Build momentum
  • 17. Fourth way to prioritize: Whoo-hoo! • #4. Gauge your enthusiasm – Which task gets you excited? – Do that first to get a little energy that can carry over to the ones that are not so fun
  • 18. Your friend the calendar • Be hands-on: Use your calendar! – Go through your commitments and other projects – Define specific tasks and block out times – Also schedule in breaks and fun
  • 19. Add in constraints for productivity • Work will expand to the amount of time you give it • Set deadlines - even if they are fake • Bracket your time with other things that can’t move • Keep some kind of a schedule (and keep your sanity)
  • 20. Some bonus tips • Try using a timer with 45 or 50 minute blocks and then take 15 or 10 minute breaks • Write a list for the next day when you are finished with your work day or at night – You may relax and sleep better – and feel more productive in the morning
  • 21. Notice avoidance behaviors • This happens frequently when what we need to be doing is scary or tedious • Notice when you start doing something (anything!) to avoid the dreaded task – Laundry – Organizing your office – Cleaning – E-mail
  • 22. Need to have or nice to have? • Job seekers can get sidetracked thinking they need to: – Learn some software package – Get a specific certification
  • 23. Banish crazy-busy • Forget crazy-busy – It’s the new normal
  • 24. Questions? Catherine Morgan Career Transition Coach | Business Consultant Point A to Point B Transitions Inc. 877.672.5333 Catherine@PointAtoPointBTransitions.com LinkedIn www.linkedin.com/in/PointAtoPointB Twitter @PointA_PointB Catherine speaks on: - Productivity - Entrepreneurship - Small Business - Career Transition