Free Tech Tools to Empower and Power Your PTA
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The document discusses free and effective technology tools that PTAs can use to save time, boost participation, build accountability, and grow their community. It provides examples of tools for volunteer management (VolunteerSpot), event planning and registration (Eventbrite), document sharing (Dropbox), online meetings and video conferencing (Skype, Google Hangouts), and more. The presentation encourages PTAs to equip their volunteers with these tools to activate supporters and engage their community through social media.
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Free Tech Tools to Empower and Power Your PTA
- 1. VolunteerSpot.com/TXPTA Free, Effective Tech Tools to People-Power your PTA
- 2. VolunteerSpot.com/TXPTA 2 KAREN BANTUVERIS Founder & CEO @VolunteerSpot @VSpotMom Get the presentation and more at http://volunteerspot.com/TXPTA Presenter
- 3. VolunteerSpot.com/TXPTA What are the hassles in your role? What takes too much time and gets in the way of your important work? (4-5 minutes) Groups of 3 What Frustrates You?
- 4. VolunteerSpot.com/TXPTA Smartphones – 65% of Moms own (Nielsen Report) Tablets – New sales more rapid than smartphones (Meeker Report) Social Media – 75% of Moms use Facebook + Technology in Families
- 5. VolunteerSpot.com/TXPTA • 88% of PTA Leaders use technology regularly & comfortably • Smartphones & tablets are commonplace Smartphone users: 74% Tablets users: 53% • PTA leaders are active on social media (daily or several times a week) Facebook: 63% Pinterest: 23% Twitter: 21% Instagram: 7% Tech Use in the PTA Community
- 6. VolunteerSpot.com/TXPTA Equip Your Superheroes • Save Time • Boost Participation • Build Accountability • Grow Community • Spark Action!
- 7. VolunteerSpot.com/TXPTA A Day in the Life of a PTA Superhero
- 8. VolunteerSpot.com/TXPTA A Day in the Life of a PTA Superhero
- 9. VolunteerSpot.com/TXPTA A Day in the Life of a PTA Superhero
- 10. VolunteerSpot.com/TXPTA A Day in the Life of a PTA Superhero
- 11. VolunteerSpot.com/TXPTA A Day in the Life of a PTA Superhero #@!%!
- 12. VolunteerSpot.com/TXPTA Agenda Free & Effective Tech Tools for: • Advancing Your Mission • Building Community • Planning Meetings • More Must Haves
- 14. VolunteerSpot.com/TXPTA Simple Steps Boost Involvement!
- 15. VolunteerSpot.com/TXPTA Simply Plan: Carnivals Concessions Cook-offs Concerts Festivals Tournaments Races Book Fairs Walkathons and anything else you organize! FREE! VolunteerSpot for Schools
- 16. VolunteerSpot.com/TXPTA Parents Receive an Invitation
- 17. VolunteerSpot.com/TXPTA On-the-Go, In Person or On Computer Sign up Fast and Easy NO PASSWORDS / REGISTERED ACCOUNTS FOR VOLUNTEERS!
- 19. VolunteerSpot.com/TXPTA SAVE TIME BOOST Volunteer Turnout REDUCE Leader Burnout BUILD Loyalty & Donors 99% of Organizers - - - 95% of Volunteers would refer VolunteerSpot to a friend or colleague. Why Leaders Love VolunteerSpot “What a timesaver! I told my school I'd be the volunteer coordinator next year all because of VolunteerSpot!” ~ Sabrena, PTA Leader
- 20. VolunteerSpot.com/TXPTA Activating Supporters & Friends 2
- 22. VolunteerSpot.com/TXPTA • Engage Current Base • Surface & Opt-in New Supporters • Built-in Social Media Amplification • Journalists Love It • Letters to Lawmakers Why It Works
- 24. VolunteerSpot.com/TXPTA Thanks to Chris Jarvis, @RealizedWorth Journey of a Volunteer
- 25. VolunteerSpot.com/TXPTA Thanks to Chris Jarvis, @RealizedWorth PARTICIPATION & RECOGNITION Social Media Accelerates the Journey Journey of a Volunteer
- 28. VolunteerSpot.com/TXPTA • News and Educational Community-Interest Pieces • Events & Fundraising News • Volunteer Sign-ups & Donation Notices • Honors / Awards of School & Staff • Appreciation & Recognition (of Supporters & Sponsors) #UseHashtags Share/ RT/ Like What to Post
- 30. VolunteerSpot.com/TXPTA 3 Tell Stories Invite Testimonials Inspire Action Teach Thank Supporters Bronx Zoo: #BZSelfie #FearsvsDreams Examples
- 31. VolunteerSpot.com/TXPTA Social Dashboard/ Scheduling/Analytics Analysis of Content, Sources & Influencers Themed Profile Pics Social Planning Power Tools
- 33. VolunteerSpot.com/TXPTA • Volunteer Updates • Donor & Sponsor Appreciation • Event Planning • Orientations & Trainings • Guest Speakers • Membership • Legislation • Problem Response 3 Why Are We Meeting?
- 34. VolunteerSpot.com/TXPTA Skype Chat & Video Conferencing
- 37. VolunteerSpot.com/TXPTA Livestream / Periscope Stream events & meetings live
- 40. VolunteerSpot.com/TXPTA Eventbrite Event Registration & Ticketing
- 41. VolunteerSpot.com/TXPTA Dropbox Store & Share Documents
- 45. VolunteerSpot.com/TXPTA Put ‘Em to Work
- 46. VolunteerSpot.com/TXPTA 4 Get the Presentation & More: http://volunteerspot.com/TXPTA Take a tour: VolunteerSpot.com/TXPTA Facebook.com/VolunteerSpot @VolunteerSpot Thanks & Connect With Us!
Editor's Notes
- Welcome! We’re thrilled to be here and to share some great FREE Tech tools that help you people-power your organization!
- I’m Delia troy and I’m the VP of Partnerships at VolunteerSpot - & this is our founder & Ceo – Karen Bantuveris. If you like what we’re sharing today, please connect with us on Twitter and let us know – we’re @VolunteerSpot. (also Facebook.com/VolunteerSpot).
- K
- 2012 Nielson Report - http://techcrunch.com/2012/05/11/connected-moms-nielsen-says-54-own-smartphones-75-use-facebook-5m-visit-pinterest-monthly 2013 Meeker Report - http://allthingsd.com/20130529/mary-meekers-internet-trends-report-is-back-at-d11-slides/ (Other potentially useful report for additional stats: http://www.slideshare.net/webby2001/moms-and-media-2012)
- Change.Org is one of my personal favorite tools for advancing your mission – How many of you have SIGNED a Change.Org petiion? (Raise your hand – see if anyone else does and call for an example.) How about initiated one? (ask for an example – or share THIS You may have heard of this recent petition where LEGO was influenced into launching a female scientist series. In my school district, a Change.org petition was very helpful in saving middle school music programs.
- Whatever the cause you care about – you can launch a petition and invite your supporters to sign – and what’s great is you invite THEM to invite their friends – who can then Opt In to your communicaions.
- It works because you engage your base and their friends via social media – and reporters love Change.Org – it’s great story food because it quantifies the interest. When you sign – they send actual letters to lawmakers. SO – that’s two tools for advancing your mission – VolunteerSpot and Change.Org – NEXT, Karen is going to talk about Social Media – Karen…
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- ONE OF THESE TRANSITIONS: Back when we asked you what the hassles were – it’s no surprise that MEETINGS came up. Here’s a list of the typical kinds of meetings we’re called into – how does this look to you? What’s missing? OR Often when we talk about this topic – Meetings comes up as one of the major time-suck hassles. Here’s a list of typical meetings -– how does this look to you? What’s missing? At VolunteerSpot we have team members in 5 states – so we’ve mastered free meeting tools – Real Quick: here are some of our favorites.
- Skype Planning & Coordinating Meetings Calling, video chatting, messaging, and sharing with others –where ever they are. Skype is available on computer, mobile, tablet, tv and even from your home phone. Skype Free: Video and Voice calls to anyone else on skype – and now free group video calls up to 5 people Instant messaging to anyone else on skype File sharing to anyone else on skype
- Google + Hangout Planning & Coordinating Meetings Similar to Skype Video conferenceing to anyone else on Google. It’s similar to Skype, but you can host up to 10 people on video at once. Can have instant messaging group of up to 100 people.
- Join.Me Planning & Coordinating Meetings join.me is great for sharing your screen with any group – free up to 10 people. We use it for both ppt presenations and for demos on the web. - showing video is a little slow. Join.Me Free: Also has iPad/iPhone or Android apps
- Who has atteneded a live streamed meeting before? Livestream Livestream lets you broadcast live events with your community online. Livestream Free: Unlimited ad-free streaming Unlimited viewers Unlimited on-demand embedding included
- Freeconferencecallhd.com Planning & Coordinating Meetings Is just what is says – and you can have up t o1000 callers for 6 hours on the same call. So those are some great free meeting tools – << IF at 15 min: does anyone have any others to share?>> Karen…
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- There are no costs or fees of any kind for free events. Great way to build your list. Create an event webpage Add an event description and details to start selling tickets and collecting registrations. Professional, customizable Simple tools let you create an event webpage with logos, images, and URL, and send barcoded tickets. Accessible anywhere Online or mobile, it's quick and easy for people to buy tickets and register for your event. More payment options Easily collect money online with our credit card processor, PayPal, Google Checkout, and more. Promote your event Use our free tools to spread the word about your event. Get the word out Email personalized invitations to your contact lists. Keep your event private, or automatically list your public events on search engines and our directory. Tap into social media Increase your turnout by letting attendees promote your event on Facebook, Twitter, and LinkedIn to their friends and network. Track your attendance See how many people are coming to your event, view your ticket and registration sales, and ramp up your promotional activity as needed. Manage event entry Know who's coming and check them in at your event.
- Who is uses Dropbox? Who has used Dropbox before? Who is a Dropbox Pro? Dropbox Organizing Documents Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Never email yourself a file again! Put your stuff in Dropbox and get to it from your computers, phones, or tablets. Edit docs, automatically add photos, and show off videos from anywhere. Share photos with friends. Work with your team like you're using a single computer. Everything's automatically private, so you control who sees what. Share photos with friends. Work with your team like you're using a single computer. Everything's automatically private, so you control who sees what. Dropbox Free: 2 GB