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Volunteer Management for Today’s Generation
The document serves as a guide for nonprofit organizations on effectively managing volunteers, focusing on technology and social media to engage different demographic groups, especially millennials. It outlines best practices for recruitment, retention, and recognition, emphasizing the importance of flexibility, transparency, and relationship building within volunteer management. Key strategies include leveraging social media for outreach, creating meaningful volunteer roles, and fostering a culture of responsiveness and appreciation.
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Volunteer Management for Today’s Generation
- 1. Volunteer Management for Today’sGeneration A nonprofit organization’s best practice guide for technology and social media
- 3. Demographics Affecting Volunteer Rates Peakfor adults in their 30’s and 50’s Education level Reside with their own children under 18 Keeping Baby Boomers Volunteering: Corporation for National and Community Service, Office of Research and Policy Development Authors
- 4. Reducing Turnover Type/nature of activity Greatertime commitments Asked by the Organization Involved with multiple organizations Keeping Baby Boomers Volunteering: Corporation for National and Community Service, Office of Research and Policy Development Authors
- 5. Millennials 75% of theglobal workforce will be Millennials by 2025 http://www.forbes.com/sites/danschawbel/2013/09/04/why-you-cant-ignore-millennials/
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- 7. Thinking Positive Tech savvy Diverse Connected Activists Desireto make difference Desire to push business forward Grown up with: cell phones, Internet, connected devices 18% Hispanic, 14% black, 4% Asian, 3% Other, 59% White 24 hour news cycle, websites as everyday part of social life Cause awareness, online activity, conscious consumers Service hour requirements, Teach for America, AmeriCorps Social enterprises, crowdfunding, crowdsourcing
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- 9. Love of Technology Sentor received text messages in the past day 69% Believe new technologies make people more efficient become involved in philanthropic endeavors via the Internet 2% 51% 33% find their online philanthropic involvement satisfying http://www.forbes.com/sites/larissafaw/2012/10/23/are-millennials-lazy-or-avant-garde-social-activists/
- 10. Millennials would rather… Giveup sense of smell Than give up a connected device Have a flexible work environment & access to social media Than have a higher pay check http://www.huffingtonpost.com/russ-warner/millennials-jobs_b_2566734.html
- 11. Millennials Giving Back 81% Donatedmoney, goods or services 70% Educated others about a cause or issue 68% Participated in volunteer work or service 60% Signed an online or written petition 56% Fundraised for a cause 52% Expressed an opinion on positive social change issue by commenting online 49% Joined/created a group for a positive social change issue on a social network 45% Organized or united friends/neighbors to work together for a particular cause 43% Provided leadership skills to an organization related to positive social change 41% Wrote to or called a politician 36% Attended a political rally, speech or protest of any kind 35% Texted to make donations, voted, or organized a demonstration http://www.waldenu.edu/~/media/Files/WAL/about/walden-university-social-change-impact-report-summary-report.pdf
- 12. * Beliefs for theFuture Due to digital technology, people are getting involved in positive social change issues faster and more frequently than ever before. 84% * Digital technology can turn interest in a cause into a movement more quickly than anything else 88% World will continue to be more integrated Think globally, act locally http://www.waldenu.edu/~/media/Files/WAL/about/walden-university-social-change-impact-report-summary-report.pdf
- 13. Volunteer Management Cycle Assessment Position Design Retention Recognition Recruitment Supervision and Feedback Intakeand Screening Orientation and Training
- 14. Assessment Changing Workforce Blurring workand life Goals achieved vs hours worked Performance review cycles Coworking and collaborative workspaces Working for more than a paycheck Flexible shifts and after hours Emphasis on social interaction and shared learning Place people at the center No more “top-down”
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- 16. Assessment Organizational Culture Open & Transparent • How do you operate? • How do you generate money? • How do you make impact? Release control • Be open to others working on your behalf • Create true personal connections Requires cross-departmental institutional involvement Solutioninspired • Empower volunteers to create own solutions and execute strategies
- 17. Position Design Pathway To Get Involved Self-organizedgroup Event-based Young professional group Leadership opportunities
- 18. Position Design Creating Volunteer Opportunities * Purpose * Commitment level * Date,time, location * Staff contact * Job description * Benefits to the volunteer * Prerequisites (training)
- 19. Position Design Types of Volunteer Activities Microvolunteering / crowdsourcing One-time event volunteering Group volunteering Board/committee / event planning Using background experience
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- 21. Recruitment Reaching Millennials Use socialmedia with strong call to action: Facebook, Twitter, Instagram, Pinterest, Youtube Have a good website mobile friendly, search engine optimized, well designed
- 22. Recruitment Reaching Millennials Send e-mailcampaigns with clear call to action optimized for mobile ConstantContact, Mailchimp List opportunities online VolunteerMatch.org, Idealist.org, Networkforgood.org catchafire.org, christianvolunteering.org, meetup.com sparked.com/content/nonprofit, craiglist.org, createthegood.org, Eventbrite.com
- 23. Recruitment How to UseSocial Media • Discu ss issue s you are deali ng with as an orga nizat ion • Ask ques tions , ideas , and ways to impr ove wee kly 1 2 • Post video blogs , stori es, and phot os of peopl e you serve • Provi de direc t conta ct info (pho ne, email , socia l medi a) for all key peopl e 3 • Creat e at least one share able actio n on each page of your websi te • For exam ple, “If you like this articl e, pleas e share with your frien ds on Faceb ook” 4 • Searc h social medi a conte nt (posts / tweet s) and com ment / provi de feedb ack on relev ant conve rsatio ns to your cause or issue
- 24. Recruitment Social Media Tips Makea complete Profile • Photos, information about your programs, links to your website and blog • Introduce people managing the account Listen • Get to know your followers • Learn from what others are doing Chat • Build relationships • Don’t lead with an ask or promoting • Offer to help, share links, retweet others, and engage in conversation Identify influencers • Engage the people who have trusted relationships Call to Action • Build relationships, engage with people, be a good resource, connect others, and then ask your network to support your cause
- 25. Technology Tools Making awebsite/blog • Tumblr, Wordpress, Drupal, Joomla, Weebly, Squarespace Listen • Get to know your followers • Learn from what others are doing Receiving Online Donations • Paypal integration, donation widgets, VolunteerMark Volunteer Management Software • VolunteerMark! Signupgenius.com, volunteerspot.org, etc. Project Management Tools • Asana, Google Apps, AgileZen
- 26. Intake and Screening Volunteer Onboarding Simplifythe process Be responsive (within 24 hours) Give frequent updates Make sure the volunteer is the right fit Preferred communication Method (txt msg, Facebook) Value volunteer’s time
- 27. Intake and Screening Clear Process FromStart To Finish ols e To Onlin Volunteer Management Software Your Website
- 28. Orientation and Training Organization Overview Micro volunteer 1time volunteers Group volunteering Leadership roles Tell your story Behind the scenes, open, honest Engage Millennials to solve specific challenges Relationship building
- 29. Supervision and Feedback Value Feedback Welcome alltypes of feedback Ask what you can do to be better Invest in tools and resources to position volunteers for success Provide contact information everywhere Be open, transparent, and accessible and always listen Do not take down negative social media posts, try to resolve the concern Encourage reviews on GreatNonprofits.org
- 30. Recognition Recognizing Volunteers Create aspotlight/blog post for highest impact volunteer Recognize collaborative efforts Recognize individuals for being team players Show the impact of their work Assess volunteers’ strengths and make deliberate connections Say “Thank You” and “Happy Birthday” Build personal relationship and ask about their interests/life Volunteer Appreciation parties and social events
- 31. Retention Retaining Millennials Maintain regularcommunication through varied channels Have a skills bank that maps the competencies of your volunteers Know and understand who they are and how they are contributing Provide opportunities for Millennials to involve their friends and family Provide career-building opportunities – develop a new skills set
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- 33. Thank You! Andrew Stanley (913)735-7520 andrew@volunteermark.com VolunteerMark – Maximizing The Volunteer Experience www.volunteermark.com www.facebook.com/volunteermark @volunteermark 5250 W. 116th Place, Suite 200 Leawood, KS 66211