The document outlines a comprehensive fleet management system that streamlines transportation vehicle management, including tracking, vehicle history maintenance, contract management, and fuel monitoring. It features tools for vehicle lifecycle management, service details, GPS tracking, rental contracts, and petty cash management, enhancing business efficiency through data analysis and notifications. The system offers end-to-end support for vehicle maintenance, performance monitoring, and write-offs.

2. Process flow
Fleet
Fleet

3. Overview
Streamline Entire Transportation Vehicle Management Needs.
Easy Tracking and Analysis of Fleet Operations.
Maintaining Entire Vehicle History.
Contract Management.
Easy Configuration of Fleet Services.
Manual Entry of Odometer and Fuel Log.
Efficient Business Decisions Using BI Reports.
Notifications on Renewal , Maintenance , Oil Change, etc.,
Fleet

4. Vehicles Registration
● Enter Required Data of Vehicle
● Generate Unique Vehicle Id
● Easy Data Access and
Management
● Get Vehicle Status
● View Vehicle Service Details
From Scratch
● Vehicle Lifecycle Management
Fleet

5. EngineSpecification- Input Required Engine Parameters
Fleet

6. Features- Enter Basic Details of Vehicle-Tire, Battery, Dimensions, Capacity Etc.
Fleet

7. Fluids- Specify the fuel andoil used
Fleet

8. ServiceDetails- Complete Service Details, Including Last Service Date and Next Service Due
Fleet

9. Attachments- Includes all Attachment Corresponding toVehicle
Fleet

10. VehicleImages-Upload Vehicle Images from Different Angles
Fleet

11. VehicleHistory- Complete History of Vehicle, Right From Scratch
Fleet

12. VehicleFuelLog
• Monitor and Report Fuel Expense by Vehicle.
• Identify Suspicious FuelConsumption.
• Record Fuel Transactions.
Fleet

13. VehicleOdometer
• Monitor and Report odometer value.
• Record Vehicle Distance Transactions.
Fleet

14. VEHICLE TRACKING
• GPS tracking feature with the vehicle/driver location history.
• Vehicle location history feature.
• Attaching a GPS tracker to a vehicle is as simple as entering it's unique device ID and
clicking a button on the vehicle's form.
• Ability to update odometer automatically from GPS data (accuracy of this feature
depends on the Tracker settings and the tracking device being used - the total distance
value is accumulated over time).
Fleet

15. Fleet Maintenance - Work Orders
Periodic Maintenance of Vehicle.
Offers Preventive Maintenance.
Servicing for Repair Request.
Includes Entire Details of Vehicle Servicing.
Vehicle Repair History.
Fleet

16. Work Order- Includes Service Details, Odometer Details, Additional Details and Work Order
Details
Fleet

17. Rental Contract for Rented Vehicle.
Rental Vehicle Details.
Comprehensive Contract Information.
Rental Confirmation and Payment Information.
Rent Contract Can Be Cancelled and Amount Is
Refunded.
VehicleRent
Fleet

18. RegistrationforRentalVehicle
Enter Vehicle Information, Rent Details and Contract Information
Fleet

19. RentScheduleandOtherDetails
Fleet

20. Vehicles Write-off
Life-cycle of Vehicle Ends.
Major Damage Ends Up in Vehicle Write-off.
Vehicles are in State of No Use and Gets Scraped-out.
Include Detailed Reason for Write-off.
Approved or Cancelled by Authorized Person.
Fleet

21. VehiclesWrite off : Applying for Write-off
Fleet

22. Write-off Entry-Enter Write-off Type and Other Information
Fleet

23. VehiclesinWrite-off
Fleet

24. Mileage and Driver Performance
Petty Cash
Odometer Value
Fuel logs
Performance
Fleet

25. Petty Cash Management
Managing Petty Cash Request
Petty cash fund creation
Petty cash voucher Management
Reconciliation
Fleet

26. PettyCashRequest
Fleet

27. PettyCashDashboard
Fleet

28. PettyCashLines
Fleet

29. PettyCashDashboard
Fleet

30. Mileage Calculation/ Driver Performance
Mileage = Number of Kilometers/Fuel Consumed in Liters
Mileage
No of kilometers = Final odometer - Initial Odometer value
Fuel Consumption = Fuel filled for current trip - last trip
Fleet

31. MileageCalculation
Fleet

32. Report Summary
Vehicle Search.
Work Order Search.
Repair Line Summary.
Vehicle Change History.
Fleet

33. Benefits
Complete ERP for Your Vehicle /FleetManagement.
Easy to Find Vehicle That Are on Rent or Lease or Write-off. End-to-end
Maintenance of Vehicle With Regular Work Orders. Regular Analysis
and Check-up of Vehicle Fuel Economy.
Easy Vehicle Part Repairing and Servicing.
Maintaining Entire Vehicle History.
Vehicle Write-off at the End of Vehicle Lifecycle. Maintain
Odometer and Fuel Log History.
Fleet

34. DASHBOARD
Fleet

35. Banibro IT Solutions
No.4, Ambalavanar Street
Adheenam Nagar, Arumbakkam,
Chennai, Tamil Nadu, India
Mobile: +91 944 44 22 531
Email: info@banibro.com
Mr. SIJESH L
Business Relationship Manager
Mobile: 0091-9342258771
Email : sijesh@banibro.com