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1. Final Account Statements from
Tally.ERP 9

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Version: Final Account Statements from Tally.ERP 9/Version 1.0/November 2011

3. Contents
Contents
1. Balance Sheet
1.1 Horizontal Balance Sheet with Percentage/Working Capital ........................................................... 1
1.2 Comparative Balance Sheet – Monthly ............................................................................................ 3
2. Profit and Loss Account
2.1 Vertical Profit and Loss Account ...................................................................................................... 4
2.2 Comparative Profit & Loss Account – Monthly ............................................................................... 6
3. Ratio Analysis
3.1 Ratio Analysis ................................................................................................................................... 7
4. Trial Balance
4.1 Trial Balance ..................................................................................................................................... 9
5. Outstandings
5.1 Bills Receivable .............................................................................................................................. 11
5.2 Agewise Bills Receivable ............................................................................................................... 13
5.3 Bills Payable ................................................................................................................................... 15
5.4 Ledger Outstandings ....................................................................................................................... 17
5.5 Group Outstanding .......................................................................................................................... 19
5.6 Group Outstanding – Party-wise ..................................................................................................... 22
6. Cash Flow Summary
6.1 Cash Flow Summary ....................................................................................................................... 23
7. Cash Flow Projection
7.1 Cash Flow Projection ...................................................................................................................... 24
8. Exception Reports
8.1 Overdue Receivables ..................................................................................................................... 26
8.2 Overdue Payables ........................................................................................................................... 28
9. Accounting Registers and Reports
9.1 Cost Category Summary ................................................................................................................. 30
9.2 Sales Register .................................................................................................................................. 31
9.3 Job Work Analysis .......................................................................................................................... 32
9.4 POS Register ................................................................................................................................... 33
9.5 Bank Reconciliation Statement ....................................................................................................... 33
9.6 Ledger Vouchers Report Involving Foreign Currency ................................................................... 34
10. Inventory Registers and Reports
10.1 Stock Summary ............................................................................................................................. 35
10.2 Godown Summary – Total ............................................................................................................ 36
10.3 Stock Summary – Gross Profit ..................................................................................................... 37
10.4 Purchase Order .............................................................................................................................. 38
10.5 Purchase Voucher ......................................................................................................................... 40
i

4. Contents
10.6 Sales Order .................................................................................................................................... 42
10.7 Sales Invoice with Multiple Items ............................................................................................... 44
10.8 Sales Invoice in Foreign Currency ................................................................................................ 46
10.9 Purchase Order (Due Only) .......................................................................................................... 47
10.10 Sales Orders (Due Only) ............................................................................................................. 48
10.11 Purchase Bills Pending .............................................................................................................. 50
10.12 Stock Query ................................................................................................................................ 51
10.13 Stock Ageing Analysis ................................................................................................................ 52
10.14 Price List .................................................................................................................................... 54
10.15 Reorder Status ............................................................................................................................. 55
10.16 Stock Item Register with Profit .................................................................................................. 56
11. Payroll Reports
11.1 Pay Sheet ....................................................................................................................................... 57
11.2 Pay Slips – Multiple Employees ................................................................................................... 57
11.3 SIF Records ................................................................................................................................... 59
11.4 Expat Reports ................................................................................................................................ 60
11.4.1 Passport Expiry ..................................................................................................................................... 60
11.4.2 Visa Expiry ............................................................................................................................................. 60
11.4.3 Contract Expiry ..................................................................................................................................... 61
ii

5. ‫‪Contents‬‬
‫محتويــــات‬
‫1 ..................................................................................................................... الميزانيـــــة العموميـــــة .1‬
‫4 .............................................................................................................. حســــاب األربــــاح والخســــائر .2‬
‫7 ........................................................................................................................... تحليــــــل النســــــبة .3‬
‫9 ................................................................................................................................. ميزان مـراجع .4‬
‫11 ................................................................................................................................... مســـــتحقات .5‬
‫11....................................................................................................... الفواتــــــــير مســــــــتحقة للتحصــــــــيل 1.5‬
‫31.................................................................................................... الفواتـــــير المســـــتحقة حســـــب العمـــــر 2.5‬
‫51......................................................................................................... الفواتــــــــير مســــــــتحقة للتســــــــديد 3.5‬
‫71.............................................................................................................................. حســاب غــير مســدد 4.5‬
‫91.......................................................................................................... المجموعـــة الحســـابات غـــير مســـدد 5.5‬
‫32 ................................................................................................................. ملخــــص تــــدفق النقــــدي .6‬
‫42 ............................................................................................................ التـــــدفق النقـــــدي اإلســـــقاط .7‬
‫62 ..................................................................................................................... تقـــــــارير إســـــــتثناء .8‬
‫62.......................................................................................................................... متــأخرات مــن العمــالء 1.8‬
‫82.......................................................................................................................... متــــأخرات للمــــوردين 2.8‬
‫03 ......................................................................................................... دفـــــاتر حســـــابات و تقـــــارير .9‬
‫03...................................................................................................................... ملخـــــص تكلفـــــة الفئـــــة 1.9‬
‫13.............................................................................................................................. دفــــــتر المبيعــــــات 2.9‬
‫33............................................................................................................................. دفـــــتر نقـــــاط بيـــــع 4.9‬
‫33.................................................................................................................... البنــــك المصــــالحة كشــــف 5.9‬
‫53 ......................................................................................................... دفــــاتر مخــــزون و تفــــارير .01‬
‫53................................................................................................................................ موجـــز بضـــائع 1.01‬
‫63................................................................................................................... مو جز الم خزون – إجمــالي 2.01‬
‫73.................................................................................................... موجــــز البضــــائع - إجمــــالي الــــربح 3.01‬
‫83......................................................................................................................................... أ مر شراء 4.01‬
‫04.................................................................................................................................. قســـيمة شـــراء 5.01‬
‫24......................................................................................................................................... أمـــر بيـــع 6.01‬
‫44.............................................................................................. فــــاتورة مبيعــــات مــــع متعــــدد األصــــناف 7.01‬
‫74..................................................................................................................... أوامــر شــراء - مســتحقة 9.01‬
‫ـ‬
‫84.................................................................................................................... أوامــــر بيــــع - مســــتحقة 01.01‬
‫05................................................................................................... فواتــــير مشــــتريات - لــــم صــــدرت 11.01‬
‫15.......................................................................................................................... معلومـــات الصـــنف 21.01‬
‫25...................................................................................................... تحليــــل البضــــاعة حســــب العمــــر 31.01‬
‫45.............................................................................................................................. عــرض األســعار 41.01‬
‫55............................................................................................................................ حالــة أعــاد الطلــب 51.01‬
‫65............................................................................................................ دفــــتر األصــــناف مــــع الــــربح 61.01‬
‫‪iii‬‬

6. ‫‪Contents‬‬
‫75 .................................................................................................................... تقـــــارير الرواتـــــب .11‬
‫75.............................................................................................................................. قســــيمة الراتــــب 1.11‬
‫ـ‬ ‫ـ‬
‫75............................................................................................... كشــــوف الرواتــــب – متعـــــدد المـــــوظفين 2.11‬
‫06....................................................................................................... تقــــــارير المــــــوظفين األجنبيــــــة 4.11‬
‫06 .......................................................................................................................... جـــواز الســـفر إنتھـــاء فـــي 1.4.11‬
‫06 ................................................................................................................................ تأشــــيرة إنتھــــاء فــــي 2.4.11‬
‫16 ...................................................................................................................................... عقـــد إنتھـــاء فـــي 3.4.11‬
‫‪iv‬‬

7. 1. Balance Sheet ‫الميزانيـــــة العموميـــــة‬
1.1 Horizontal Balance Sheet with Percentage/Working Capital
Go to Gateway of Tally > Balance Sheet > press F12 and set 'Show Percentages' and 'Show
Working Capital figures' to 'Yes' > press Alt+F1
Figure 1.1 Horizontal Balance Sheet with Percentage/Working Capital
1

8. Balance Sheet
Figure 1.2 Horizontal Balance Sheet with Percentage/Working Capital – Arabic
2

9. Balance Sheet
1.2 Comparative Balance Sheet – Monthly
In detailed Balance Sheet, press F2 and change period from 1-1-2011 to 31-1-2011 > press C:
New Column button (Alt+C) and set period from 1-2-2011 to 28-2-2011 for comparison
Figure 1.3 Comparative Balance Sheet – Monthly (Page 1)
Figure 1.4 Comparative Balance Sheet – Monthly (Page 2)
3

10. 2. Profit and Loss Account ‫حســـاب األربـــاح والخســـائر‬
2.1 Vertical Profit and Loss Account
Go to Gateway of Tally > Profit & Loss A/c > Press F12 and set 'Show Vertical Profit & Loss
to 'Yes' > press Alt+F1
Figure 2.1 Vertical Profit and Loss Account
4

11. Profit and Loss Account
Figure 2.2 Vertical Profit and Loss Account – Arabic
5

12. Profit and Loss Account
2.2 Comparative Profit & Loss Account – Monthly
In detailed Profit & Loss Account press F2 and change period from 1-1-2011 to 31-1-2011 > press
C: New Column button (Alt+C) and set period from 1-2-2011 to 28-2-2011 for comparison
Figure 2.3 Comparative Profit & Loss Account – Monthly (Page 1)
Figure 2.4 Comparative Profit & Loss Account – Monthly (Page 2)
6

13. 3. Ratio Analysis ‫تحليــــــل النســــــبة‬
3.1 Ratio Analysis ‫تحليــــــل النســــــبة‬
Go to Gateway of Tally > Ratio Analysis
Figure 3.1 Ratio Analysis
7

14. Ratio Analysis
Figure 3.2 Ratio Analysis – Arabic
8

15. 4. Trial Balance ‫مـيزان مـراجع‬
4.1 Trial Balance ‫ميزان مراجع‬
Go to Gateway of Tally > Display > Trial Balance > Press Alt+F1
Figure 4.1 Trial Balance Detailed
9

16. Trial Balance
Figure 4.2 Trial Balance Detailed – Arabic
10

17. 5. Outstandings ‫مســـــتحقات‬
5.1 Bills Receivable ‫الفواتـــــــير مســـــــتحقة للتحصـــــــيل‬
Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables
(select All Items or the required group)
Figure 5.1 Bills Receivable
11

18. Outstandings
Figure 5.2 Bills Receivable – Arabic
12

19. Outstandings
5.2 Agewise Bills Receivable ‫الفواتــــير المســـــتحقة حســـــب العمـــــر‬
Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables
(select All Items or the required group) > press F6 and select Ageing by Due Date and specify
the slabs. Press F12 and set the option Include Post-Dated Transactions to Yes.
Figure 5.3 Agewise Bills Receivable
13

20. Outstandings
Figure 5.4 Agewise Bills Receivable – Arabic
14

21. Outstandings
5.3 Bills Payable ‫الفواتـــــــير مســـــــتحقة للتســـــــديد‬
Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Payables
(select All Items or the required group)
Figure 5.5 Bills Payable
15

22. Outstandings
Figure 5.6 Bills Payable – Arabic
16

23. Outstandings
5.4 Ledger Outstandings ‫حســاب غــير مســدد‬
Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Ledger (select
the appropriate Ledger) > press Alt+F1
Figure 5.7 Ledger Outstandings
17

24. Outstandings
Figure 5.8 Ledger Outstandings – Arabic
18

25. Outstandings
5.5 Group Outstanding ‫المجموعــة الحســابات غـــير مســـدد‬
Go to Gateway of Tally > Multi Account Printing > Outstanding Statements > Ledger >
Group of Accounts > select Sundry Debtors > In Printing Ledger Outstanding screen set
Show Group Name to Yes and Start fresh page for each Account to No
Figure 5.9 Group Outstanding (Page 1)
19

26. Outstandings
Figure 5.10 Group Outstanding (Page 2)
20

27. Outstandings
Figure 5.11 Group Outstanding (Page 1) – Arabic
21

28. Outstandings
Figure 5.12 Group Outstanding (Page 2) – Arabic
5.6 Group Outstanding – Party-wise
Go to Gateway of Tally > Multi Account Printing > Outstanding Statements > Ledger >
Group of Accounts > select Sundry Debtors > In Printing Ledger Outstanding screen set
Show Group Name to No and Start fresh page for each Account to Yes
Figure 5.13 Group Outstanding – Party-wise
Figure 5.14 Group Outstanding – Party-wise
22

29. 6. Cash Flow Summary ‫ملخــــص تــــدفق النقــــدي‬
6.1 Cash Flow Summary ‫ملخــــص تــــدفق النقــــدي‬
Go to Gateway of Tally > Display > Cash/Funds Flow > Cash Flow (Select the required month
or press F2 and specify the required period)
Figure 6.1 Cash Flow Summary
Figure 6.2 Cash Flow Summary – Arabic
23

30. 7. Cash Flow Projection ‫التـــــدفق النقـــــدي اإلســـــقاط‬
7.1 Cash Flow Projection ‫التـــــدفق النقـــــدي اإلســـــقاط‬
Go to Gateway of Tally > Display > Cash/Funds Flow > Cash Flow Projection (Press F2 and
select the required projection period. Press Alt+F1 for Detailed)
Figure 7.1 Cash Flow Projection Report (Page 1)
Figure 7.2 Cash Flow Projection Report (Page 2)
24

31. Cash Flow Projection
Figure 7.3 Cash Flow Projection Report (Page 1) – Arabic
Figure 7.4 Cash Flow Projection Report (Page 2) – Arabic
25

32. 8. Exception Reports ‫تقــــــارير إســــــتثناء‬
8.1 Overdue Receivables ‫متــأخرات مــن العمــالء‬
Go to Gateway of Tally > Display > Exception Reports > Overdue Receivables
Figure 8.1 Overdue Receivables
26

33. Exception Reports
Figure 8.2 Overdue Receivables – Arabic
27

34. Exception Reports
8.2 Overdue Payables ‫متـــأخرات للمـــوردين‬
Go to Gateway of Tally > Display > Exception Reports > Overdue Payables
Figure 8.3 Overdue Payables
28

35. Exception Reports
Figure 8.4 Overdue Payables – Arabic
29

36. 9. Accounting Registers and Reports
‫دفـــــاتر حســـــابات و تقـــــارير‬
9.1 Cost Category Summary ‫ملخــــص تكلفــــة الفئــــة‬
Go to Gateway of Tally > Display > Statement of Accounts > Cost Centres > Category
Summary
Figure 9.1 Cost Category Summary
30

37. Accounting Registers and Reports
Figure 9.2 Cost Category Summary
9.2 Sales Register ‫دفـــــتر المبيعـــــات‬
Go to Gateway of Tally > Display > Account Books > Sales Register > press F7
Figure 9.3 Sales Register
31

38. Accounting Registers and Reports
Figure 9.4 Sales Register – Arabic
9.3 Job Work Analysis
Go to Gateway of Tally > Display > Statement of Accounts > Job Work Analysis
Figure 9.5 Job Work Analysis
32

39. Accounting Registers and Reports
9.4 POS Register ‫دفــــتر نقــــاط بيــــع‬
Go to Gateway of Tally > Display > Account Books > POS Register
Figure 9.6 POS Register
9.5 Bank Reconciliation Statement ‫البنــــك المصــــالحة كشــــف‬
Go to Gateway of Tally > Banking > Bank Reconciliation > Select the required bank ledger >
enter the Bank Date
Figure 9.7 Bank Reconciliation Statement
33

40. Accounting Registers and Reports
9.6 Ledger Vouchers Report Involving Foreign Currency
Go to Gateway of Tally > Display > Account Books > Ledger > Select the Ledger
Figure 9.8 Ledger Voucher Report Involving Foreign Currency
34

41. 10. Inventory Registers and Reports
‫دفــــاتر مخــــزون و تفــــارير‬
10.1 Stock Summary ‫موجـــز بضـــائع‬
Go to Gateway of Tally > Stock Summary > press F12 and set Show Opening Balance, Show
Goods Inwards, Goods Outwards, Closing Balance and Expand all levels in Detailed
Format to 'Yes'
Figure 10.1 Stock Summary
35

42. Inventory Registers and Reports
10.2 Godown Summary – Total ‫موجز المخــزون – إجمــالي‬
Go to Gateway of Tally > Display > Statement of Inventory > Godowns > select Main
Location, press C: New Column button (Al+C), enter the period, select another godown, press
F12 and set Show Total Column to ‘Yes’
Figure 10.2 Godown Summary
36

43. Inventory Registers and Reports
10.3 Stock Summary – Gross Profit ‫موجـــز البضـــائع - إجمـــالي الـــربح‬
Go to Gateway of Tally > Stock Summary > press F12 and set Show Goods Outwards,
Closing Balance and Expand all levels in Detailed Format to 'Yes' > press F7
Figure 10.3 Stock Summary with Profit (Page 1)
Figure 10.4 Stock Summary with Profit (Page 2)
37

44. Inventory Registers and Reports
10.4 Purchase Order ‫أمر شــراء‬
Go to Gateway of Tally > Order Vouchers > press Alt+F4
Figure 10.5 Purchase Order
38

45. Inventory Registers and Reports
Figure 10.6 Purchase Order – Arabic
39

46. Inventory Registers and Reports
10.5 Purchase Voucher ‫قســـيمة شـــراء‬
Go to Gateway of Tally > Accounting Vouchers > press F9
Figure 10.7 Purchase Invoice
40

47. Inventory Registers and Reports
Figure 10.8 Purchase Invoice – Arabic
41

48. Inventory Registers and Reports
10.6 Sales Order ‫أمــر بيــع‬
Go to Gateway of Tally > Order Vouchers > press Alt+F5
Figure 10.9 Sales Order
42

49. Inventory Registers and Reports
Figure 10.10 Sales Order – Arabic
43

50. Inventory Registers and Reports
10.7 Sales Invoice with Multiple Items ‫فـــاتورة مبيعـــات مـــع متعـــدد األصـــناف‬
Go to Gateway of Tally > Accounting Vouchers > press F8 > (press F12 and set 'Use Common
Ledger A/c for Item Allocation' to 'No')
Figure 10.11 Sales Invoice with Multiple Items
44

51. Inventory Registers and Reports
Figure 10.12 Sales Invoice with Multiple Items – Arabic
45

52. Inventory Registers and Reports
10.8 Sales Invoice in Foreign Currency
Go to Gateway of Tally > Accounting Vouchers > press F8 > (press F12 and set 'Use Common
Ledger A/c for Item Allocation' to 'No')
Figure 10.13 Sales Invoice using Foreign Currency
46

53. Inventory Registers and Reports
10.9 Purchase Order (Due Only) ‫أوامــر شــراء - مســتحقة‬
Go to Gateway of Tally > Display > Statements of Inventory > Purchase Order Outstandings
> All Orders
Figure 10.14 Purchase Orders (Due Only)
Figure 10.15 Purchase Orders (Due Only) – Arabic
47

54. Inventory Registers and Reports
10.10 Sales Orders (Due Only) ‫أوامـــر بيـــع - مســـتحقة‬
Go to Gateway of Tally > Display > Statements of Inventory > Sales Order Outstandings >
All Orders
Figure 10.16 Sales Orders (Due Only)
48

55. Inventory Registers and Reports
Figure 10.17 Sales Orders (Due Only) – Arabic
49

56. Inventory Registers and Reports
10.11 Purchase Bills Pending ‫فواتــــير مشــــتريات - لــــم صــــدرت‬
Go to Gateway of Tally > Display > Statements of Inventory > Purchase Bills Pending
Figure 10.18 Purchase Bills Pending
Figure 10.19 Purchase Bills Pending – Arabic
50

57. Inventory Registers and Reports
10.12 Stock Query ‫معلومـــات الصـــنف‬
Go to Gateway of Tally > Display > Statements of Inventory > Stock Query (select the
required Stock Item and press Enter)
Figure 10.20 Stock Query
51

58. Inventory Registers and Reports
10.13 Stock Ageing Analysis ‫تحليــــل البضــــاعة حســــب العمــــر‬
Go to Gateway of Tally > Display > Inventory Books > Ageing Analysis (select 'Primary' or
the required Stock Group and press Enter)
Figure 10.21 Stock Ageing Analysis (Page 1)
52

59. Inventory Registers and Reports
Figure 10.22 Stock Ageing Analysis (Page 2)
53

60. Inventory Registers and Reports
10.14 Price List ‫عــرض األســعار‬
Go to Gateway of Tally > Inventory Info. > Price List (Select 'All Items' or the required Stock
Group and press Enter)
Figure 10.23 Price List
54

61. Inventory Registers and Reports
10.15 Reorder Status ‫حا لة أ عاد الطلـب‬
Go to Gateway of Tally > Display > Statements of Inventory > Reorder Status (Select
'Primary' or the required Stock Group and press Enter)
Figure 10.24 Reorder Status
55

62. Inventory Registers and Reports
10.16 Stock Item Register with Profit ‫دفـــتر األصـــناف مـــع الـــربح‬
Go to Gateway of Tally > Display > Inventory Books > Stock Item > select Volume Change
Gauge - VCG-01 > Stock Item Monthly Summary > select the month > Stock Vouchers >
press F12 and set Show Consumption & Gross Profit for Outwards to Yes
Figure 10.25 Item Register with Profit
56

63. 11. Payroll Reports ‫تقـــــارير الرواتـــــب‬
11.1 Pay Sheet ‫قســــيمة الراتــــب‬
Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Pay Sheet
(Select 'All Items' or the required Employee/Employee Group and press Enter)
Figure 11.1 Pay Sheet
11.2 Pay Slips – Multiple Employees ‫كشـــوف الرواتـــب – متعــــدد المــــوظفين‬
Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Pay Slip >
Multi Pay Slip (Select 'All Items' or the required Employee/Employee Group and press Enter)
Figure 11.2 Pay Slip – Employee 1
57

64. Payroll Reports
Figure 11.3 Pay Slip – Employee 2
Figure 11.4 Pay Slip – Employee 3
58

65. Payroll Reports
Figure 11.5 Pay Slip – Arabic
11.3 SIF Records
Go to Gateway of Tally > Display > Payroll Reports > SIF Records
Figure 11.6 SIF Records
59

66. Payroll Reports
11.4 Expat Reports ‫تقــــــارير المــــــوظفين األجنبيــــــة‬
11.4.1 Passport Expiry ‫جـــواز الســـفر إنتھـــاء فـــي‬
Go to Gateway of Tally > Display > Payroll Reports > Expat Reports > Passport Expiry
Figure 11.7 Passport Expiry Report
11.4.2 Visa Expiry ‫تأشــــيرة إنتھــــاء فــــي‬
Go to Gateway of Tally > Display > Payroll Reports > Expat Reports > Visa Expiry
Figure 11.8 Visa Expiry Report
60

67. Payroll Reports
11.4.3 Contract Expiry ‫عقـــد إنتھـــاء فـــي‬
Go to Gateway of Tally > Display > Payroll Reports > Expat Reports > Contract Expiry
Figure 11.9 Contract Expiry Report
61