Getting started with mca reports (in xbrl format) | Tally Corporate Services | Tally Features | Tally Support

Getting Started
with
MCA Reports (in XBRL Format)

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Version: Getting Started with MCA Reports in Tally.ERP 9/Release 3.3/December 2011

Contents
Introduction
XBRL Data Structure ................................................................................................................................ 1
XBRL Format for Reporting in India ....................................................................................................... 2
Preparation & Filling of Financial Reports in XBRL Format .................................................................. 3
Steps for Filing Financial Statements in XBRL form in MCA21 System ............................................................. 3
Features of MCA Reports in Tally.ERP 9 ................................................................................................ 4

Lesson 1: Enabling MCA Reports in Tally.ERP 9
1.1 Enabling MCA Reports in Tally.ERP 9 ............................................................................................ 5
1.1.1 Generating reports in XBRL format .......................................................................................................... 6

Lesson 2: Configure List of Accounts
2.1 Configure MCA Taxonomy Elements .............................................................................................. 8
2.2 Profit and Loss Adjustments & Appropriations ............................................................................. 12
2.2.1 Profit and Loss Adjustments & Appropriations are already accounted in the Books of Accounts ......... 13
2.2.2 Profit and Loss Adjustments & Appropriations are not accounted in the books of Accounts ................. 14
2.2.3 Earnings Per Share Calculation .............................................................................................................. 18
2.3 Cash Flow Statement ...................................................................................................................... 18
2.3.1 Prepare Cash Flow Statement in Tally.ERP 9 ........................................................................................ 19
2.3.2 Disclose Details in Cash Flow Statement Manually or Auto Fill ........................................................... 22
2.4 Select Previous Year Company ...................................................................................................... 24
2.4.1 Restore Mapped List of Accounts ............................................................................................................ 25
2.5 View Checklist................................................................................................................................ 26
2.6 Configure Mandatory Information .................................................................................................. 27
2.6.1 Balance Sheet ........................................................................................................................................... 27
2.6.2 Cash Flow Statement ............................................................................................................................... 31
2.6.3 Company Information .............................................................................................................................. 32
2.6.4 Profit and Loss Account ........................................................................................................................... 33
2.6.5 Show Unmapped List of Accounts ........................................................................................................... 34

Lesson 3: Configure Additional Details
3.1 General Information ........................................................................................................................ 36
3.2 Details of Inventories ...................................................................................................................... 39
3.3 Details of Turnover ......................................................................................................................... 40
3.4 Accounting Policies and Basis of Presentation............................................................................... 40
3.5 Changes in Accounting Policies and Estimates .............................................................................. 45
3.6 Events occurring after Balance Sheet Date ..................................................................................... 46
3.7 Foreign Exchange Transactions ...................................................................................................... 47
3.8 Government Grants and Subsidies ................................................................................................. 48
3.9 Amalgamation ................................................................................................................................. 49

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Content

3.10 Employee Benefits ........................................................................................................................ 50
3.11 Segment Reporting ...................................................................................................................... 51
3.11.1 Primary Segments .................................................................................................................................. 52
3.11.2 Secondary Segments .............................................................................................................................. 53
3.12 Related Parties ............................................................................................................................. 53
3.12.1 Related Party Transactions ................................................................................................................... 54
3.13 Leases ............................................................................................................................................ 56
3.14 Earnings per Share ........................................................................................................................ 57
3.15 Subsidiary Information ................................................................................................................ 58
3.16 Deferred Tax Assets and Liabilities ............................................................................................. 60
3.17 Investment in Associates .............................................................................................................. 61
3.18 Investment in Joint Venture .......................................................................................................... 62
3.19 Discontinuing Operations ............................................................................................................. 63
3.20 Intangible Assets ........................................................................................................................... 64
3.21 Impairment of Assets ................................................................................................................... 65
3.22 Provisions and Contingencies ...................................................................................................... 66
3.23 Cash Flow Statement and Balances .............................................................................................. 67
3.24 Foreign Bank Balances ................................................................................................................. 68
3.25 Due to MSME ............................................................................................................................... 68
3.26 Directors and Remuneration to Directors ..................................................................................... 71
3.27 Other Disclosures.......................................................................................................................... 72
3.28 Auditors Report ............................................................................................................................. 73
3.29 Auditors’ Information ................................................................................................................... 74
3.30 Directors Report ............................................................................................................................ 75
3.31 Signatories of Balance Sheet ........................................................................................................ 76
3.31.1 Details of Directors Signing Board Report ........................................................................................... 77
3.31.2 Details of Managers Signing Balance Sheet ......................................................................................... 78
3.32 Prior Period, Extraordinary And Exceptional Items ..................................................................... 79
3.33 Share Capital ................................................................................................................................. 80
3.33.1 Additional Information Relating to Share Capital ................................................................................ 81
3.33.2 Details of every class of Share Capital issued during period ............................................................... 82
3.34 Additional Information Relating to Balance Sheet Items ............................................................. 83
3.34.1 Details of Debentures ........................................................................................................................... 84
3.35 Miscellaneous Information ........................................................................................................... 85
3.36 Additional Details for the Tangible Assets ................................................................................... 86
3.37 Additional Details for the Intangible Assets ................................................................................. 91
3.38 Details of Deferred Tax ................................................................................................................ 92
3.39 Specify Report .............................................................................................................................. 93
3.40 Update Status ................................................................................................................................ 93

Lesson 4: Generate and Validate MCA Reports
4.1 Generate MCA Reports .................................................................................................................. 95

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Content

4.2 Validate MCA Reports ................................................................................................................... 97
4.2.1 Validation Process ................................................................................................................................... 97
4.2.2 Pre-scrutiny Process ............................................................................................................................. 100
4.2.3 Export to PDF Process .......................................................................................................................... 100
4.2.4 Attach instance document to the Form 23AC-XBRL and Form 23ACA-XBRL ..................................... 102
4.2.5 Submitting the Form 23AC-XBRL and Form 23ACAXBRL on the MCA portal ................................... 102

Lesson 5: MCA Reports
5.1 Balance Sheet ................................................................................................................................ 104
5.1.1 Non Mapped Ledgers ............................................................................................................................. 105
5.2 Profit & Loss Statement ................................................................................................................ 107
5.2.1 Non Mapped Ledgers ............................................................................................................................. 108
5.3 Cash Flow Statement .................................................................................................................... 110
5.4 Other Reports ................................................................................................................................ 111
5.4.1 Fixed Assets Details ............................................................................................................................... 111
5.4.2 Product and Services ............................................................................................................................. 112
5.4.3 Details of Goods .................................................................................................................................... 117
5.4.4 Raw Materials Details ........................................................................................................................... 121

iii

Introduction

XBRL is a language for the electronic communication of business and financial data which is rev-
olutionizing business reporting around the world. XBRL stands for eXtensible Business
Reporting Language. It is one of a family of XML languages which is becoming a standard
means of communicating information between businesses and on the internet.
XBRL was developed to facilitate electronic exchange of Business reporting Data across various
computer platforms. It supports the preparation, analysis and communication of business informa-
tion. It also offers the benefits like:
 Cost Saving
 Greater Efficiency
 Improved accuracy and Reliability
 Greater Transparency

XBRL is being developed by an international non-profit consortium of approximately 450 major
companies, organisations and government agencies. It is a freely available, market driven, open,
global standard language. It is already being put to practical use in countries like USA, UK, Aus-
tralia, China, etc.

XBRL Data Structure

XBRL provides business data on machine readable XML format with the help of Taxonomy and
Instance Document.
Taxonomies are dictionaries used by XBRL. They define the elements (specific tags) for individ-
ual items of data (such as "net profit") and their interrelationship as per the regulatory require-
ments. Different taxonomies will be required for different financial reporting purposes. Different
XBRL jurisdictions may have their own financial reporting taxonomies to reflect their local
accounting regulations. Many different organisations, including regulators, specific industries or
even companies, may require taxonomies to cover their own business reporting needs.
Besides assigning XBRL tag from taxonomy, information like unit of measurement, period of data,
and scale of reporting etc. needs to be included in the instance Document. Once the taxonomy is
determined in compliance with applicable regulations, the companies are required to generate
valid XBRL Instance Document.

1

Introduction

XBRL Format for Reporting in India
Due to globalisation of businesses, the users of financial information of the business is spread
across the globe. For the purpose of making the reported financial information usable across the
globe, one common reporting language XBRL was introduced. This is universally adopted
computer readable language for reporting the financial information. Using this, any financial
reports can be viewed in the common format using XBRL in the prescribed format.

In order meet the universal requirements, India also adopted the practice and introduced the
concept of using XBRL for Financial Reporting. As a part of this initiation, On June 7, 2011 the
Ministry of Corporate Affairs (MCA) mandated the filing of the annual financial statements in
XBRL format for all the financial statements prepared for the period starting from 31st March 2011
(i.e. from the financial year 2010-11).

As per the MCA circular, the following is the eligibility criteria for filing the financial statements in
XBRL in the format prescribed in the Taxonomy published by the MCA.

 All listed companies including their Indian subsidiaries (but excluding the overseas subsidi-
aries)
 Companies having a paid up capital of more than Rs. 5 crore or turnover of Rs.100 crore or
above

In the first phase Banking, Insurance, Power, and Non-Banking Financial Companies (NBFC) are
exempted from submitting financial report in XBRL Format.
Now, Indian companies can use internationally accepted reporting format – XBRL to save costs
and streamline their processes for collecting and reporting financial information. Consumers of
financial data, including investors, analysts, financial institutions and regulators, can receive,
discover, compare and analyse data much more rapidly and efficiently if it is in XBRL format. It
also assists to access non-financial information like supplier data, customer application forms,
project data, employee information, regulatory submissions, and Management Information
System on the company.
To assist and manage XBRL Reporting, Ministry of Corporate Affairs has set up e-governance
web portal – Ministry of Corporate Affairs – XBRL (http://www.mca.gov.in/XBRL/index.html).

2

Introduction

Preparation & Filling of Financial Reports in XBRL Format
Companies incorporated under the Companies Act 1956, are required to file returns with the
Registrar of Companies (ROC) every year. Ministry of Corporate Affairs (MCA) mandated the
companies to file the annual financial statements in XBRL format for the Year 2010-11 onwards.
As per the MCA circular, the following is the eligibility criteria for filing the financial statements in
XBRL in the format prescribed in the Taxonomy published by the MCA.

 All listed companies including their Indian subsidiaries (but excluding the overseas subsidi-
aries)
 Companies having a paid up capital of more than Rs. 5 crore or turnover of Rs.100 crore or
above
Assessees who are submitting their financial statements to the MCA as a part of their statutory
compliance, need to (who have computerized systems in place) and can) generate their financial
reports in XBRL and submit to MCA. (from their existing application/product/tool). Department has
given the process to prepare financial reports in XBRL in the format as prescribed in a Taxonomy,
and provided a tool to validate the reports and upload the reports to MCA21 system.

Steps for Filing Financial Statements in XBRL form in MCA21 System
1. Create XBRL Instance Document
 Map company’s financial element to corresponding element in taxonomy
 Create the XBRL instance document for Balance Sheet and Profit & Loss Account
 Review and verify the Instance Document
2. Download the XBRL Validation Tool form MCA Portal
3. Validate the XBRL instance document and to be certified by any of the members of ICAI,
ICWAI and ICSI who are in whole time practice.
4. Perform pre-scrutiny of the validated instance document through the tool (to perform pre-scru-
tiny, enterprises should have a working internet connection)
5. Attach the Instance Document to the Form 23AC and 23ACA
6. Submit/Upload the Form 23AC and Form 23ACA on the MCA portal

XBRL Validation Tool is provided by MCA to validate the XBRL instance docu-
ment generated by IT vendors / IT departments from their respective products/
tools.
Form 23AC - Form for e-filing Balance Sheet with the Registrar
Form 23ACA - From for e-filing Profit & Loss Account with the registrar

3

Introduction

Features of MCA Reports in Tally.ERP 9
Meeting all the requirements of MCA - XBRL Reporting, Tally.ERP 9 provides the option to
generate the financial reports in XBRL format with a click of a button.

Features of generating MCA Reports (XBRL Format) in Tally.ERP9 are:
 Easy to enter Company’s information (Financial & Non-financial), Audit and Director Report
information with proper categorization of information.
 Company Chart of Accounts (COA) with suggested mappings to respective elements of
MCA Taxonomy.
 Simple procedure/configuration for Grouping or Re-grouping of COA with Taxonomy Ele-
ments as per the user choice.
 Option to check (only) the Mandatory fields for proper validation as per Taxonomy Business
Rules.
 Facility to fill previous year data, if Books of Accounts are maintained manually.
 Single report to check that all the required information to generate valid MCA Reports -
Checklist for Generation of Reports.
 Generate MCA Reports with a click of a button.
 Generate Balance Sheet, Profit & Loss A/c and Cash Flow Statements.

MCA Reporting is a default feature available in Tally.ERP 9. For generating MCA
reports the subscription rates are as follows:
Till March 31, 2012 - Zero rate with Tally.Net subscription.
 From April 1, 2012 - Users have to subscribe for MCA Reports Service in
addition to Tally.NET which will have the validity period as that of Tally.NET.
To subscribe MCA Reports Service, click on Ctrl+S: Shop button or press Ctrl+S
keys to navigate to Shop screen to buy the MCA Reports Service.

For generating MCA Reports from Tally.ERP9, let us take the example of ABC Company.

4

Lesson 1: Enabling MCA Reports in Tally.ERP 9

1.1 Enabling MCA Reports in Tally.ERP 9

Enabling MCA Reports is a simple and easy process.
To enable MCA Reports Feature in Tally.ERP 9, follow the steps given below:

Go to Gateway of Tally > F11: Features > Statutory & Taxation Features
 Set the option Enable MCA Reports to Yes

Figure 1.1 Enabling MCA Reports

5

Enabling MCA Reports in Tally.ERP 9

1.1.1 Generating reports in XBRL format

Generating reports in MCA-XBRL format is a Three step process in Tally.ERP 9.
 Ensure the values for Mandatory Fields
 Map Tallly.ERP 9’s Default Groups to MCA Taxonomy Elements. User has to tag the
respective applicable Taxonomy child elements to the Group/Sub group.
 Generate the MCA Reports in prescribed MCA-XBRL format

6

Lesson 2: Configure List of Accounts

The List of Accounts Configuration report displays the mapping details for each default Tally
Group with the MCA - XBRL Head with Group Closing Balance.

To view the List of Accounts Configuration report,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > List of Accounts

Figure 2.1 List of Accounts Configuration Screen

The List of Accounts Configuration report displays the Default Tally Groups in Blue Colour.
Users have to map the Tally.ERP 9 default groups/subgroups/ledgers from the above report by
pressing Ctrl+Enter on the required Group/Subgroup/ledger or select (by pressing Spacebar key)
required Group/ Subgroup/ ledger and click on C: Map Elements button to Configure MCA
Taxonomy Element.

7

Configure List of Accounts

From List of Accounts Configuration screen, company can also configure Cash Flow and P&L
adjustments & appropriations.
To configure the Cash Flow Statement select Cash Flow Statement option and press Ctrl+Enter.
To disclose the details of Profit & Loss Adjustments & Appropriations select Profit and Loss
Adjustments & Appropriation option and press Ctrl+Enter.

2.1 Configure MCA Taxonomy Elements
To Configure MCA Taxonomy Elements,
Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > List of
Accounts
 Click on F1: Detailed or press Alt+ F1 keys to view the detailed Chart of Accounts of the
company along with Ledgers for tagging the Taxonomy elements. For easy identification,
unmapped List of Accounts are displayed in Blue Colour.
 Select the Default Tally Ledger for MCA - Taxonomy element tagging.

Press Spacebar key to select the Default Tally Group/Sub-Group/Ledger.

Figure 2.2 List of Accounts Configuration Screen – Detailed Mode

8


 Click on C: Map Elements or press Ctrl + Enter to select applicable child element to tag to
the selected ledger or group. The elements of MCA -Taxonomy are shown in a tree struc-
ture and user can select the applicable element for the selected ledger.

The Taxonomy Elements are shown in its reporting structure by default. User can
see this in the form of Alphabetical Order or Taxonomy Head as per the reporting
structure of the taxonomy using the options provided in this screen.

Figure 2.3 Taxonomy Elements Display Screen

 Select the appropriate MCA - Taxonomy Element from the MCA - XBRL Taxonomy (e.g.
Calls unpaid by directors). The newly mapped group will be displayed in Selected Element
filed.

9


Figure 2.4 Selection of Taxonomy Elements

Tally.ERP 9 will allow to re-configure the default mapping only with the MCA -
XBRL Taxonomy displayed in Blue (child taxonomy element). It will not allow to map
the MCA - XBRL Taxonomy displayed in Black (parent Taxonomy element).

 Press Enter to save the tagging

The List of Accounts Configuration report with the mapped MCA Taxonomy Element appears as
shown:

Figure 2.5 Mapped List of Account

On mapping the List of Accounts with MCA Taxonomy, the mapped Ledger's colour gets
changed to Black indicating that the ledger is mapped.

10


If you map the Group with MCA Taxonomy, then all the ledgers created under it will mapped with
the MCA Taxonomy selected for the Group.

Figure 2.6 Mapping of Group

Figure 2.7 Mapping with the MCA Taxonomy Element

11


Figure 2.8 Display of Mapped Group & Ledgers

2.2 Profit and Loss Adjustments & Appropriations
In Profit and Loss Adjustments & Appropriations screen company can disclose the details of
Profits distributed after Net Profit is arrived.
Net Profit = Gross Profit - Administration & Selling Expenses - Other Expenses - Taxes - Depreci-
ation + Other Incomes.
To disclose the details of Profit & Loss Adjustments/ Appropriations,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > List of Accounts >
Profit and Loss Adjustments & Appropriations > press Ctrl + Enter

Figure 2.9 Profit and Loss Adjustments & Appropriations Screen

12


In Profit and Loss Adjustments & Appropriations screen,
 Net Profit as per Profit & Loss Account: Net Profit displayed in this field is captured from
Profit & Loss A/c
 Net Profit as per MCA - Taxonomy Element: Net Profit is displayed based on the map-
ping of MCA - Taxonomy Elements.
The Net Profit displayed in both the fields should be same to confirm that the books of accounts
and the details disclosed in Instance Document are correct.
As different companies follow different methods to arrive Profit, difference in Net Profit may be
found. Example: when a company has recorded all the adjustment/appropriation entries in books
of accounts but are not mapped to generate XBRL Instance Document. In this case Net Profit as
per Profit & Loss Account will be less than the Net Profit as per MCA Taxonomy Element.
Hence, while disclosing the Profit and Loss Adjustments & Appropriations details, companies
can follow any one of the methods given:

2.2.1 Profit and Loss Adjustments & Appropriations are already accounted
in the Books of Accounts
If the company has already recorded all the Profit & loss adjustment transactions then, the
adjusted values can be entered/specified for the appropriate Taxonomy elements manually. The
values are entered manually will be considered only for Taxonomy elements and will not affect the
books of accounts.
Example: ABC Company has already accounted the transfer of Rs. 12,00,000 to General
Reserves. Hence, the value of Reserves is being entered manually in P& L Adjustment & Appor-
tions.

Figure 2.10 P & L Appropriation Report after Manual Accounting of Reserves

13


On disclosure of all the Profit and Loss Adjustments & Appropriations the Profit/Loss as per
MCA Taxonomy Elements and Books of accounts transferred to Balance sheet will be dis-
played.
 Profit/Loss as per MCA Taxonomy Elements = Net Profit as per MCA Taxonomy Ele-
ments - Taxonomy Element amount (addition/Subtraction)
 Profit/Loss as per Books of accounts transferred to Balance sheet = Net Profit as per
Profit & Loss Account

The Profit/Loss displayed in both the fields should be same to confirm that the
books of accounts and the details disclosed in Instance Document are correct.
If there is any difference, the Difference amount will be displayed in Red.

2.2.2 Profit and Loss Adjustments & Appropriations are not accounted in
the books of Accounts
If the company has not accounted the P& L Appropriations, to disclose the such information for
taxonomy elements and Books accounts,
Example: ABC Company wants to allocate Rs. 12,00,000 towards General Reserve. It has not
accounted the allocation in Books of Accounts.
Navigate to the appropriate taxonomy element and click on F7: Create Voucher button or press
F7 key to navigate to Journal Voucher to record the adjustments/ appropriations.

Figure 2.11 Selecting Create Voucher option

14


In Journal Voucher,
 Debit - Profit & Loss A/c and enter the amount allocated in Amount field.
 Credit - Reserves & Surplus ledger. on selection of Ledger Tally displays the Adjustment
Type screen to select the Taxonomy elements towards which the value to be mapped. In
this screen select the appropriate taxonomy element e.g. Appropriations General
Reserve

Figure 2.12 Selection of Adjustment Type in Journal Voucher

15


Figure 2.13 Completed Journal Voucher

All adjustments/appropriations have to be accounted using the ledger Profit & Loss A/c. If Profit &
Loss A/c ledger is not used to account the adjustments, such transactions will be considered as
normal adjustments and will not be displayed in Profit and Loss Adjustments & Appropriations
screen.

From Journal Voucher, Tally.ERP 9 will not allow the user to navigate to any other
vouchers.
To navigate back to Profit and Loss Adjustment & Appropriations screen press
Escape from Journal Voucher.

On accepting the voucher the allocated value will be displayed in Profit and Loss Adjustment &
Appropriations screen as shown:

16


Figure 2.14 P& L Appropriation report with Auto-filled Value

On disclosure of all the Profit and Loss Adjustments & Appropriations the Profit/Loss as per
MCA Taxonomy Elements and Books of accounts transferred to Balance sheet will be dis-
played.
 Profit/Loss as per MCA Taxonomy Elements = Net Profit as per MCA Taxonomy Ele-
ments - Taxonomy Element amount (addition/Subtraction)
 Profit/Loss as per Books of accounts transferred to Balance sheet = Net Profit as per
Profit & Loss Account - Taxonomy Element amount (addition/Subtraction).

The Profit/ Loss displayed in both the fields should be same to confirm that the
books of accounts and the details disclosed in Instance Document are correct.

17


2.2.3 Earnings Per Share Calculation
In this section, company has to disclose Basic and Diluted Earnings per share on the undistrib-
uted profits along with the information of average number of shares considered for calculating
diluted earnings per share.

Figure 2.15 Earnings Per Share Calculation Section

From Profit & Loss Adjustments and Appropriations screen, users can view the
Journal Vouchers recorded using F7: Create Vouchers button.
To view Journal Vouchers recorded from Profit & Loss Adjustments and Appropria-
tions, click on F8: Show Vouchers button or press F8 key.
Journal Voucher lists only those Journal Voucher which are recorded from Profit &
Loss Adjustments and Appropriations report.

2.3 Cash Flow Statement
Every enterprise has to prepare a Cash Flow Statement to report cash flows during the period
classified by Operating, Investing and Financing Activities in a manner which is most appropriate
to its business.

An enterprise can report cash flows using either
1. Direct method – Where the major classes of gross cash receipts and gross cash payments
are disclosed.
2. Indirect method – Where the net profit or loss is adjusted for the effects of transactions of a
non-cash nature, any delays or accruals of past or future operating cash receipts or payments,
and items of income or expense associated with investing or financing cash flows.

18


While reporting the cash flows of Operating, Investing and Financing activities, enterprise has to
disclose the details
 Foreign Currency Cash Flows
 Extraordinary Items
 Interest & Dividends
 Taxes on Income
 Investments in Subsidiaries, Associates and Joint Ventures
 Acquisitions and Disposals of Subsidiaries and Other Business Units
 Non-cash Transactions
 Components of Cash and Cash Equivalents
 Other Disclosures

2.3.1 Prepare Cash Flow Statement in Tally.ERP 9
To prepare the Cash Flow Statement,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > List of Accounts >
Cash Flow Statement

Figure 2.16 Cash Flow Statement

19


Tally.ERP 9, allows the user to prepare the Cash Flow Statements using Direct Method or Indirect
Method. In Cash Flow Statements screen, Indirect Method will be displayed as the default
method used for generation of Cash Flow Statement. If the company is following different Type of
Cash Flow Statement, the same can be configured in General Configuration. When the Type
of Cash Flow Statement is configured, the same will be captured in method used for generation
of Cash Flow Statement field in Cash Flow Statements screen.

Tally.ERP 9 will not allow the user to change the Type of Cash Flow Statement in
Cash Flow Statements screen. Cash Flow Statement Type can be configured only
from General Configurations.

In Cash Flow Statement screen enter the information of:
 Adjustments of amortization, bad Debts recovered, depreciation, dividend received by the
company & subsidiary, employee compensation, employee stock option plan, gain or loss
of foreign exchange fluctuations, gain or loss on sale of fixed Assets, impairment loss,
interest expense, income tax refund, liabilities written off, write-off debts, etc.
 Changes in advance of tax, advances received, amount receivable from related parties,
current liabilities provisions, inventories, loan advances, current assets, liabilities, prepaid
expenses, provisions, working capital etc.
 Expenses of Debt Issue and Refunded Direct Taxes.
 Dividend & Dividend distribution Tax paid on equity and preference shares.
 Effect of Foreign Exchange in cash and Cash equivalents.
 Extraordinary financing and investing activities
 Cash Flow Increase or Decrease because of Discontinued Operations.
 Interest Expenses paid on bank borrowings, inter-corporate deposits, long-term & Short-
term loans etc.
 Loans & Advances made to others, subsidiaries etc.
 Net Cash Flow of financing, investing and indirect operating activities.
 Net Changes in reserves, subsidy and discontinuing operations.
 Other Financing and Investing activities
 Non-operating and Non-cash adjustments made.
 Payments to acquire the business, buy back equity shares, investing in Bank Deposits, to
develop Fixed Assets, etc.
 Proceeds of joint ventures, associates, disposal of fixed assets, Investments, Subsidiaries,
dividend Investments, dividend mutual funds, bank deposits, issue of equity and Prefer-
ence shares, sale of business etc.
 Purchase of associates, fixed assets, Equity and Preference Shares, Government securi-
ties, intangible fixed assets, investment properties, subsidiaries etc.

20


 Repayment of long & short-term borrowings from banks, related parties etc.
 Share issue Expenses and debt issue expenses.

The Cash Flow Statement with Previous Year Amount details appears as shown:

Figure 2.17 Completed Cash Flow Statement

If the company has previous year data, then the data can be loaded using the option
F3: Previous Cmp. The previous year closing balances will be displayed in
Previous Year Amount column.

21


2.3.2 Disclose Details in Cash Flow Statement Manually or Auto Fill
Company can disclose the Cash Flow details by manually entering the Value or by selecting the
applicable ledgers to auto-fill the values.

Let us take a scenario where ABC Company has to disclose details of Purchase of Intangible
Fixed Assets during the Period.

In this case to auto-fill the value,
In Reporting Year column tab down to Purchase intangible fixed assets field and click on S:
Show Ledger button or press Alt+S keys to view the List of Ledgers. By default the List of
Ledgers screen displays the ledgers grouped under Bank Account.

From List of Ledgers screen select the Bank Current Account Ledger to view the List of Trans-
actions for selected Ledger screen.

Figure 2.18 Selection of Bank Ledger

In List of Transactions for Selected Ledger screen, select the appropriate transaction (use
spacebar to select the transaction) and press enter.

Figure 2.19 List of Transactions of Selected Bank Ledgers

22


The transaction amount will be displayed against the Ledger. Press Ctrl+A or click on A: Accept
button.

Figure 2.20 List of Ledgers with the Amount of Transaction Selected

Amount of Rs. 25,00,000 will be auto-filled automatically for Purchase intangible fixed assets
in the Amount column.

Figure 2.21 Cash Flow Statement with Auto-filled Amount

All the information for the Cash Flow Statement is mandatory and to be filled com-
pulsorily. If value is not available, then Zero (0) needs to be specified.

23


2.4 Select Previous Year Company
Click on F3: Previous Cmp. button or press Ctrl+F3 keys to load the Company having previous
years data.

Figure 2.22 Selection of Company with Previous Year Data

If MCA - Reports feature is not enabled for the Previous Year Data, while selecting the company
Tally.ERP 9 displays the message - MCA Reports are not enabled, do you want to enable?

Figure 2.23 Massage Displayed for Confirmation to Enable MCA Report feature for Previous Year Company

To load Previous Year company select Yes. On enabling, company will get loaded and displayed
in Previous Year Company field

24


Figure 2.24 Display of Previous Year Company Loaded

If the Multiple years data is in the same Company, then the Pervious Year
Company field will be changed to Previous Year Period and based on the based
on the Financial Year Beginning period the Previous Year Period will be displayed.

2.4.1 Restore Mapped List of Accounts
Restore option will revert all the List of Accounts mapping that the user has made for the
selected Group/Subgroup/Ledgers.
To restore list of mapping,
Click on F10: Restore or press Ctrl+F10 to restore the List of Accounts Configuration/mapping.
To revert the configuration of One or Few List of Accounts, first select the ledgers/Groups/sub-
groups using spacebar and then click on Restore button.
If the Restore option is used without selecting any of the ledgers/Groups/sub-groups, then system
will understand that the restore instruction is for all the List of Accounts and will display the
following message. On confirmation it will revert all the set mapping which you cannot undo.

Figure 2.25 Message to Restore All the Accounts

25


2.5 View Checklist
This report displays the details which are mandatory and the indication of completion of disclosure
of details. Before generating MCA reports, this report can be referred to check whether all the
information are disclosed. Click on L: Checklist or press Alt+L keys to view the check list for gen-
eration of Reports.

Figure 2.26 Check List for Generation of Reports

From this screen user can drill down to respective screens to disclose the details.

26


2.6 Configure Mandatory Information
For proper disclosure of financial reports, Registrar of Companies has defined the guidelines
where it has identified some of the Operating and Non-Operating Informations as Mandatory,
which has to disclosed in financial reports by all the registered companies.
In Tally.ERP 9 users can view the Mandatory Information to be captured in:
 Balance Sheet
 Cash Flow
 Company Information
 Profit and Loss Account
The mandatory informations will be automatically captured from the Books of Accounts main-
tained. Enterprises can configure the values/details of Mandatory Information as per the require-
ment to generate valid instance document.
To configure Mandatory Information,
Go to Gateway of Tally.ERP 9 > Display > Statutory Reports > MCA Reports > List of
Accounts
 Click on M: Mandatory Info. or press Alt+ M to view Select Item screen
 In Select Item screen, select the Report (e.g. Balance Sheet) from the List of Report
Names

2.6.1 Balance Sheet
The Mandatory Information for Balance Sheet screen is displayed as shown:

Figure 2.27 Mandatory Information – Balance Sheet

27


The mandatory taxonomy elements for balance sheet appears on the left side and current and
previous year amount for each mandatory taxonomy head appears on the right side of the report
along with the Current and Previous period details.

In Mandatory Information for Balance Sheet screen,
 Values for the Taxonomy heads under Source of Funds and Application of Funds will
be automatically captured based on the List of Accounts configuration done.
 For the taxonomy heads displayed under
 Share Capital Details values will be captured automatically from Disclosure of Share
Capital
 Details of Deposits, values will be captured automatically from Additional Information
Relating to Balance Sheet Items if details are disclosed in the respective Additional
Details screen.
To fill the mandatory info, select the Taxonomy head and click on F: FillMandatoryInfo button or
press Alt+F keys to view the applicable disclosure screen. In the Disclosure screen enter the
details and save.

Figure 2.28 Selection of Fill Mandatory Information option

28


In Disclosure of Share Capital screen enter the applicable details as shown and accept the
screen.

Figure 2.29 Disclosure of Mandatory Information

All the taxonomy elements displayed in the Disclosure screen are mandatory. If
the fields are empty, Tally.ERP 9 will not allow to continue to define other details and
save the Disclosure.

29


After filling the mandatory Share Capital Details, the Mandatory Information for Balance Sheet
screen appears as shown:

Figure 2.30 Mandatory Information filled Balance Sheet Screen

If any of the Mandatory Information is not applicable or doesn't have value, then it
is must to fill with Zero to generate valid MCA Reports.
To fill Zero, press Alt+Z or Click on Z: Set Zero button. On performing the opera-
tion, Zeros will be filled to the mandatory informations without Value.

30


2.6.2 Cash Flow Statement
In Cash Flow Statements all the fields are mandatory. The Cash Flow Statement configured from
MCA-XBRL Master Configuration screen will be displayed here. From this screen, you cannot
enter/specify the amount to taxonomy elements. However this can be sued as a second check to
see that all taxonomy elements carry amount and can compare the amount entered in cash flow
statement with Default Cash Flow.


31


2.6.3 Company Information
This screen displays the mandatory taxonomy elements in Company Information screen.

Figure 2.32 Company Information Screen

To fill the mandatory Company Information, click on F: Fill MandatoryInfo button or press Alt+F
keys to view General Information screen. In General Information screen enter the details and
save.

32


2.6.4 Profit and Loss Account
In Profit and Loss Account all the fields are mandatory. The Profit and Loss Adjustments &
Appropriations done from MCA-XBRL Master Configuration screen will be displayed here. From
this screen, you cannot enter/specify the amount to taxonomy elements. However this can be
sued as a second check to see that all taxonomy elements carry amount, if not configure the
same in Profit and Loss Adjustments & Appropriations screen.

If any of the Mandatory Information is not applicable or doesn't have value, then Zero to be filled
for the mandatory information without value. To fill Zero, press Alt+Z keys or click on Z: Set Zero
button. On performing the operation, Zeros will be filled to the mandatory informations without
Value.

Figure 2.33 Profit & Loss Account

33


2.6.5 Show Unmapped List of Accounts
This report displays the Groups/Sub-Groups/ledgers which are not mapped.
Click on S: Show Unmapped or press Alt+S keys to view the unmapped Group/Sub-groups/
Ledgers. Press Alt+F1 to view the unmapped List of Accounts.

Figure 2.34 Display of Unmapped List of Accounts

34

Lesson 3: Configure Additional Details

On broad sense, Additional Details contains operational and general information with respect to
Financial and Non-financial dealing, along with Auditor and Director Reports details.
To Provide the Additional Details,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > Additional Details

Figure 3.1 Additional Details Screen

The Additional Details are categorized into 38 different heads.
 Applicable Report: Gives the information about the report to which the additional informa-
tions are applicable. By default few of the additional details are identified with the report
and for the un-identified additional details specify the applicable report.
 Status: Displays the information disclosure completion status for each Additional Details as
entered using the F9: Status button.

35

Configure Additional Details

3.1 General Information
Under General Information, specify company’s general information such as Name, Address,
Corporate Identity Number, Permanent Account Number (PAN), Type of Industry, nature of Report
– Standalone/Consolidated, presentation Currency (Currency in which the financial reports are
presented), Level of Rounding, Type of Balance Sheet, Profit & Loss Statement and Cash Flow
Statement and other related information.
 Name of Company: The Mailing Name entered in the Company Creation screen is cap-
tured in Name of Company field.
 Corporate Identity Number: Enter the Corporate Identity Number issued by the Ministry
of Corporate Affairs.
Corporate Identity Number is a 21- digit number assigned to every company
incorporated on or after November 1, 2000. The Corporate Identity Number allotted
to a company indicates listing status, economic activity (industry), state, year of
incorporation, ownership and sequential number assigned by Registrar Of
Companies (Registration Number).
1st Digit Listing Status (if Listed starts with L and if Unlisted starts with U)
Next 5 Digits Economic Activity (Industry Code)
Next 2 Digits State (KA- Karnataka)
Next 4 Digits Year of Incorporation (2001)
 Next 3 Digits Ownership (PLC for Public Limited Company & PTC for Private
Limited Company)
 Last6 Digits Sequential Number assigned by ROC (Registration Number -
090635).
Tally.ERP 9 checks the Number of digits entered in this field. If the number entered in less than 21
digits it displays the error - CIN should be Equal to 21character and will not allow the user to
proceed till the number entered is corrected to 21digits.

Figure 3.2 Error for Wrong CIN

If this field is empty, Tally.ERP 9 will not allow to proceed to define other details
such as Type of Industry, Reporting method and save the General Information.

36


 Permanent Account Number (PAN) of the Entity: The PAN/Income -Tax number entered
in F3: Statutory & Taxation features screen will be captured here.
 Address of registered office of Company: The Address entered in Company Creation
screen will be captured here.
 Website: Enter the Company's Website address in this field.
 Type of Industry: In this filed, select the appropriate Industry Type.

Figure 3.3 Type of Industry List

The Type of Industry List displays the industry Types – Bank, Commercial &
Industrial, Insurance, NBFC and Power for selection.

 Under Disclosure of Document Information, enter the details of Date of Board meeting
when final accounts were approved, Reporting period Starting & Ending Date.
 Nature of report - Standalone/Consolidated: Depending on reporting method followed
by the company select Standalone or Consolidated in this field.

Figure 3.4 Nature of Report

The Mandatory Information to be disclosed will vary depending on the Nature of
Report (Standalone/Consolidated) followed.
For example, company is following consolidated system of reporting. Then it has
to disclose the details of subsidiaries, associates etc.

 Contents of Report: In this field mention the brief content of the Report.
 Description of Presentation Currency: In this field, company can select the appropriate
Currency in which the financial statements are presented from the List of Currencies.
 Level of Rounding used in financial statements: Company can select the applicable
level of rounding – Actual, Billions, Crores, Lakhs, Millions and Thousands from
Rounding of Currency list.

37


 Type of Balance Sheet: Company can select Sources and Application of Funds [Verti-
cal Format] or Total Assets and Liabilities [Horizontal Format] as applicable.
 Type of Profit and Loss Statement: Select Alternative or Main as the applicable P& L
Type.
 Type of Cash Flow Statement: For Cash Flow Statement, select the Direct Method or
Indirect Method as followed by the companies.
 SRN (Service Request Number): Every request submitted on MCA portal is identified by a
unique number known as the Service Request Number (SRN). It is a nine character alpha-
numeric string starting with an alphabet (A-Z) which is printed on the top left hand side of a
Receipt or Challan. SRN will be used for all future correspondence with MCA.
 SRN of Form 66: In this field mention the Service Request Number obtained during sub-
mission of Form 66.

The completed General Information screen appears as shown:

Figure 3.5 Completed General Information Disclosure Screen

The Fields indicated with * are mandatory fields to generate valid XBRL Instance
Document.

38


3.2 Details of Inventories
In Details of Inventories, specify the information of Opening, Closing, Purchases of Raw Materi-
als, Packing Materials, Stores Spares, Other Materials consumed during Current Year and
Previous Year. Here, you can also disclose the details of Cost of Traded Goods, Increase/
Decrease in Finished Goods, Work-in Progress, other inventories, Excise Duty inventories etc
and consumption of Raw materials, packing Materials, Store Spares etc.

In this screen you can disclose the changes in Inventory in Profit & Loss Account and Balance
Sheet separately.

Figure 3.6 Details of Inventories Disclosure Screen

If the Company was operating in the Previous Year, then it is mandatory to provide
Previous Year's Inventory details.

39


3.3 Details of Turnover
In Details of Turnover screen, disclose the details of Revenue from services, Contract and
Sale of Goods (Domestic & Exports).

Figure 3.7 Details of Turnover Disclosure Screen

3.4 Accounting Policies and Basis of Presentation
As per Accounting Standard (AS) 1, all significant policies adopted in the preparation and presen-
tation of financial statements should be disclosed at one place and should form part of the
financial statements.
It’s usual to furnish a summary of the accounting policies in respect of the following areas:

 Accounting Convention  Borrowing Cost
 Basis of Accounting  Proposed Dividend
 Fixed Assets  Retirement Benefits
 Depreciation  Lease Rentals (Lease Income)
 Revaluation of Assets  Research and Development Costs
 Investments  Taxes on income
 Inventories  Foreign currency translation Claims
 Revenue Recognition  Segment Reporting
 Investment Income  Financial and Management Information Systems
 Intangible assets

40


In Accounting Policies and Basis of Presentation, you can enter the details of policies adopted
in the preparation and presentation of financial statements of your company.
1. Company can disclose the both Accounting Policies and Basis of Presentation details, by
setting the field Provide complete details in a text block to Yes
 Users can disclose the details in Text block (Typing/ Copy & Paste) or attach the Word file
by specifying the word file path.
 To Copy and Paste or Type the information click on T: Write Text button or press
Alt+T keys

Figure 3.8 Selection of Write Text Option

 On selecting Write Text option by clicking on T: Write Text button or pressing Alt+T to
display information in plain text in report Tally.ERP 9 will prompt you for confirma-
tion.

41


Figure 3.9 Prompt to Remove HTML Display

 On selecting Yes, the HTML display gets changed to Text Block where you can enter
the information.

Figure 3.10 Text Block Enabled Disclosure Screen

42


 On Copy and Paste or Typing the information in the Text Block, the disclosure screen
is displayed as shown:

Figure 3.11 Disclosure of Accounting Policies and Basis of Presentation Screen

 On attaching the Word file by specifying the word file path the disclosure screen is dis-
played as shown:

Figure 3.12 Disclosure Screen on Attaching the Word File

43


In Word Doc File Path field, mention the path, word file name with the file exten-
sion.
OR
2. Disclose Basis of Presentation and Accounting Polices separately by setting the option
Provide complete details in a text block (given above the respective taxonomy elements) to
Yes.
OR
3. If the Company is not interested in disclosing Accounting Policies and Basis of Presentation
details in the text block, then the information can be entered in appropriate taxonomy elements.

The completed Accounting Policies and Basis of Presentation screen appears as shown:

Figure 3.13 Completed Accounting Policies and Basis of Presentation Disclosure Screen

If information is not disclosed in the text block, then it is mandatory to enter details
for all the taxonomy elements.

44


3.5 Changes in Accounting Policies and Estimates
In Changes in Accounting Policies and Estimates configuration, enter the details of changes in
Accounting Policies and Estimates during the Financial Year along with the reason and impact of
changes.
1. Company can disclose Changes in Accounting Polices and Estimates details, by setting the
field Provide complete details in a text block to Yes

Click on T: Write Text button or press Alt+T keys to get the Text Block to Write
Text.

OR
2. If the Company is not interested in disclosing Changes in Accounting Policies and
Estimates details in text block, then the information can be entered in appropriate taxonomy
elements.
The completed Changes in Accounting Policies and Estimates screen appears as shown:

Figure 3.14 Completed Changes in Accounting Policies and Estimates Disclosure Screen

If information is not disclosed in the text block, then it is mandatory to enter details for all the
taxonomy elements.

45


3.6 Events occurring after Balance Sheet Date
Accounting Standards (AS) 4, deals with the disclosure of contingencies and the events occurring
after the balance sheet Date. In Events after Balance Sheet Date, enter the details of contingen-
cies/events occurred after the Balance sheet date along with the details of estimated amount of
effect and the statement of inability to estimate the effect.

Figure 3.15 Events occurring after Balance Sheet Date Disclosure Screen

1. Company can disclose Events after Balance Sheet Date details, by setting the field Provide
complete details in a text block to Yes.
 Users can disclose the details in Text block (Type/ Copy & Paste) or attach the Word file

Text.

OR
2. If the Company is not interested in disclosing Events after Balance Sheet Date Details in text
block, then the information can be entered in appropriate taxonomy elements.


46


3.7 Foreign Exchange Transactions
An entity may carry on foreign activities in two ways. It may have transactions in foreign curren-
cies or it may have foreign operations. In addition, an entity may present its financial statements in
a foreign currency. The principal issues faced in case of foreign currency transactions are which
exchange rate(s) to use and how to report the effects of changes in exchange rates in the
financial statements.
Accounting Standard (AS) 11 prescribes the procedure to include foreign currency transactions
and foreign operations in the financial statements of an entity and how to translate financial state-
ments into a presentation currency.
In Foreign Exchange Transactions screen enter the details of Forex transactions and the
foreign operation carried out by the company.
1. Company can disclose Foreign Exchange Transactions details, by setting the field Provide
complete details in a text block to Yes
by specifying the word file path. OR
2. If the Company is not interested in disclosing Foreign Exchange Transactions details in text
The completed Foreign Exchange Transactions screen appears as shown:

Figure 3.16 Foreign Exchange Transactions Disclosure Screen

Text.

47


3.8 Government Grants and Subsidies
Accounting Standard (AS) 12, deals with the accounting of Government Grants (subsidies, Cash
incentives, Duty Drawbacks etc.). If a government grant is received, preparation of financial state-
ments becomes significant for an enterprise, as it is necessary to give an indication of the extent
of development from such grant during the reporting period.
In Government Grants and Subsidies screen mention the details of methods of presentation of
financial statement, Nature of Grants, non-monetary assets given at concessional rate and Free
of Cost and Contingencies related to Grants.

Figure 3.17 Government Grants and Subsidies Disclosure Screen

1. Company can disclose Government Grants and Subsidies details, by setting the field
Provide complete details in a text block to Yes
OR
2. If the Company is not interested in disclosing Government Grants and Subsidies details in
the text block, then the information can be entered in appropriate taxonomy elements.

Text.

48


3.9 Amalgamation
Accounting standard (AS) 14, deals with accounting for amalgamations and the treatment of
resultant goodwill and reserves. As per this Accounting Standard, companies have to disclose the
details of amalgamations if any, during the reporting period.
In Amalgamation screen, enter the details such as Name, Country of Incorporation, CIN Number
of amalgamating Co., effective date of amalgamation, method of accounting, accounting
Treatment given to Reserves, number of shares issued in scheme of amalgamation etc.
In this screen, you can disclose amalgamation details of more than one Amalgamating company.
Once you enter the First amalgamating company name the provision to enter Second amalga-
mating company details will be displayed.

Figure 3.18 Amalgamation Related Disclosure Screen

1. Company can disclose Amalgamation details, by setting the field Provide complete details
in a text block to Yes.
2. If the Company is not interested in disclosing Amalgamation details in the text block, then the
information can be entered in appropriate taxonomy elements.
Text.

49


3.10 Employee Benefits
As per accounting standards (AS) 15, companies are required to disclose the details of employee
benefits and the accounting policies followed to account the employee benefits during the
reporting Year.
In Employee Benefits information, enter the details of present value of benefit plan obligation,
present value, changes in present value, estimate of employer for contributions expected for the
plan, amalgamations defined benefit plans etc.
1. Company can disclose Employee Benefits details, by setting the field Provide complete
details in a text block to Yes.
2. If the Company is not interested in disclosing Employee Benefits details in the text block, then
the information can be entered in appropriate taxonomy elements.

The completed Employee Benefits screen appears as shown:

Figure 3.19 Employee Benefits Disclosure Screen

Text.

50


3.11 Segment Reporting
Many enterprises provide groups of products or services or operating in different geographical
areas with the different levels of profitability, opportunity for growth and risks. The information
about different geographical areas is called - Segment Information. An organization cannot
assess the risks and returns of multi-locations from the aggregated data. Under Accounting
Standard (AS) 17, Entity's operating in multi-locations have to disclose the details of segment
name (Primary & Secondary), revenue, accounting policies, changes in accounting policies,
expenses etc.

In Segment Reporting screen, enter the details of entity's reportable segments, factors used to
identify segments, nature of differences between measurements of profit or Loss, assets and Lia-
bilities of reportable segments and entity's.

Figure 3.20 Segment Reporting Screen

1. Company can disclose Segment Information details, by setting the field Provide complete
details in a text block to Yes
OR
2. If the Company is not interested in disclosing Segment Information details in the text block,
then the information can be entered in appropriate taxonomy elements.

Text.

51


3.11.1 Primary Segments
n Primary Segments configuration, specify the details of Name, Revenue and Expenses of
primary reportable segments.
In this screen, you can disclose details of more than one Primary reportable segment. Once you
enter the First Primary reportable segment name the provision to enter second Primary reporta-
ble segment details will be displayed.

Figure 3.21 Primary Segment Related Disclosure Screen

The Fields indicated with * are mandatory fields to generate valid Instance
Document.

52


3.11.2 Secondary Segments
In Secondary Segments configuration, specify the details of Name, Revenue, Assets and
Additions to Non-current Assets of primary reportable segments.

Figure 3.22 Secondary Segment Related Disclosure Screen

All fields in this screen are mandatory, need to be filled compulsorily to generate
valid Instance Documents.

3.12 Related Parties
Under Accounting Standards (AS) 18, details of related party relationships (Holding Company/
Subsidiary) and transactions between a reporting enterprise and its related parties have to be dis-
closed.
In Related Parties, disclose the details of whether the reporting company is subsidiary company
or not, under which section the company is subsidiary, Name, Country of Registration and CIN of
Holding Company.

1. Company can disclose Related Parties details, by setting the field Provide complete details
in a text block to Yes.
OR
2. If the company is not interested in disclosing Related Parties details in the text block, then the

53


The completed Related Parties screen appears as shown:

Figure 3.23 Related parties Disclosure Screen

Text.

3.12.1 Related Party Transactions
In Related Party Transactions enter the details such as Name of Related Party, Country of
Incorporation, PAN, CIN of Related party, Nature of related party relationship along with Amount,
Provisions for doubtful debts, guarantee given or received of outstanding balances for related
party transactions.
While disclosing Related Party Transaction details in taxonomy elements, in Name of Related
Party field, Tally.ERP 9 will display the Sundry Debtors ledgers which are configured for Related
Parties. On selection of Related Party ledger, the respective details will be automatically field in
the appropriate fields.

Figure 3.24 Related Party Transactions Disclosure Screen

54


To configure the ledgers as Related Parties, in Ledger Creation/Alteration screen
press F12 key or click on F12: Configure and set the option Use Other Informa-
tion for Ledger Accounts to Yes.
In Ledger Creation/Alteration screen, under Other Information section set the
option Is Related Party to Yes.

In Related Party Details specify the Nature of Relationship, Country of Resi-
dence, Identification No. and Issuing Authority details.

2. In Related Party Transactions screen, the fields marked with * are mandatory
fields and needs to filled compulsorily to generate valid instance document.

55


3.13 Leases
Accounting Standard (AS) 19 prescribes the appropriate accounting policies and disclosures in
relation to finance and operating leases for lessees and lessors. As per this Accounting Standards
reporting entity has to disclose the details of leases if any during the reporting period.
In Leases information, enter the details of Financial Leases and Operation Leases for Lessor and
Lessee as applicable.

1. Company can disclose Leases details, by setting the field Provide complete details in a text
block to Yes
2. If the company is not interested in disclosing Leases details in the text block, then the informa-
tion can be entered in appropriate taxonomy elements.

The completed Leases screen appears as shown:

Figure 3.25 Leases Disclosure Screen

Text.

56


3.14 Earnings per Share
Accounting Standard (AS) 20 prescribes the principles for the determination and disclosure of
Earnings Per share. As per the AS requirement reporting companies have to disclose the basic
and diluted earnings per share with other related information like the number of shares used for
calculation of Basic earnings per share, nominal value of shares etc.
In Earning Per Share information enter the details of Net Profit attributable to equity shareholders
basic/ diluted, Number of shares used for basic/dilutive earnings per share.

1. Company can disclose Earning Per Share details, by setting the field Provide complete
2. If the company is not interested in disclosing Earning Per Share details in the text block, then

The completed Earnings per Share screen appears as shown:

Figure 3.26 Earnings Per Share Disclosure Screen

Text.

57


3.15 Subsidiary Information
In case the reporting company has any subsidiaries, such subsidiary companies details like
Name, Country of incorporation, CIN, Section under which the company became subsidiary,
whether the company has filed the Balance Sheet, if No reason for not filing, SRN of filing Balance
sheet, Assets, liabilities, Reporting Currency, the financial Year followed, exchange Rate as appli-
cable, Share Capital, Reserves & Surplus etc. of subsidiary can be entered under Subsidiary
Information.
1. Company can disclose Subsidiary Information details, by setting the field Provide complete
2. If the company is not interested in disclosing Subsidiary Information details in the text block,
To fill the details under Details of Subsidiaries, set the option Whether the company has subsidi-
ary companies to Yes. If this option is No, the cursor will not move to any of the field in this screen.

Figure 3.27 Subsidiary Information Disclosure Screen

Text.

58


Guarantee by Company
If the reporting company has given the guarantee for the loans borrowed by the Subsidiary, in
Subsidiary Information, enable the option Guarantee given for loans borrowed by subsidiary
to Yes to view Guarantee by Company screen.
In Guarantee by Company information, details of guarantee given by the Company for the loans
borrowed by subsidiary. Here, the information’s likes the name of subsidiaries (who have
borrowed the loan), Name of Guaranteed Party, CIN of Guaranteed Party and the Amount Guar-
anteed on Loan Borrowed by subsidiary can be disclosed.

Figure 3.28 Guarantee By Company Disclosure Screen

Guarantee by Subsidiary
If the subsidiary of a company has given the guarantee for the loans borrowed by the Company, in
Subsidiary Information, enable the option Guarantee by subsidiary for loans borrowed by
company to Yes to view Guarantee by Subsidiary screen.
In Guarantee by Subsidiary information, details of guarantee given by the Subsidiary for the
loans borrowed by company. Here, the information’s likes the name of company (who have
borrowed the loan), Name of Guaranteed Party, CIN of Guaranteed Party and the Amount Guar-
anteed on Loan Borrowed by company will be captured.

Figure 3.29 Guarantee By Subsidiary Disclosure Screen

59


3.16 Deferred Tax Assets and Liabilities
Under Accounting Standard (AS) 22, every enterprise has to disclose the details of deferred tax
assets and liabilities. In Deferred Tax Assets and Liabilities information, enter the details of
deferred asset/liability along with net non-current/current deferred tax asset/ liability, identification
of deferred asset/Liability, adjustments of deferred tax assets/liabilities, deferred assets/liability
not recognized and the supporting for recognition of deferred tax assets, unabsorbed depreciation
and carry forward losses.
1. Company can disclose Deferred Tax Assets and Liabilities details, by setting the field
Provide complete details in a text block to Yes
2. If the company is not interested in disclosing Deferred Tax Assets and Liabilities details in
The completed Deferred Tax Assets and Liabilities screen appears as shown:

Figure 3.30 Deferred Tax Assets and Liabilities Disclosure Screen

Text.

60


3.17 Investment in Associates
Accounting Standard (AS) 23 prescribes the principles and procedures for accounting the invest-
ments in associates and disclosure of effects of the investments in associates on the financial
position and operating results of a group.
In Investment in Associates screen, information of associates in which the reporting company
has invested has to be disclosed. In this screen enter the amount invested in associations along
with the details of associations like Name, Country of Incorporation, CIN, Description of the asso-
ciates, Proportion of Ownership Interest, voting power in Associates, difference in accounting
policy followed, Reporting Date etc.

Figure 3.31 Investment in Associates Disclosure Screen

In this screen, you can disclose the investment details of more than one associate company.
Once you enter the First associate company name the provision to enter second associate
company details will be displayed.
1. Company can disclose Investment in Associates details, by setting the field Provide
 2. If the company is not interested in disclosing Investment in Associates details in the
text block, then the information can be entered in appropriate taxonomy elements.
Text.
If information is not disclosed in the text block then, it is mandatory to enter details
in taxonomy elements indicated with *.

61


3.18 Investment in Joint Venture
As per Accounting Standard (AS) 27 reporting Companies have to disclose the details of Interest
in Joint Ventures.
In Investment in Joint Ventures screen, information of Joint Ventures in which the reporting
company has invested has to be disclosed. In this screen enter the amount invested in Joint
Ventures along with the details of Joint Ventures like Name, Country of Incorporation, CIN of Joint
Venture, Percentage of Ownership Interest, Share Capital commitments of Joint Ventures etc.
In this screen, you can disclose the investment details of more than one Joint Venture. Once you
enter the First Joint Venture name the provision to enter second Joint Venture details will be dis-
played.

Figure 3.32 Investment in Joint Ventures Disclosure Screen

1. Company can disclose Investment in Joint Ventures details, by setting the field Provide
2. If the company is not interested in disclosing Investment in Joint Ventures details in the text
Text.
in taxonomy elements indicated with *.

62


3.19 Discontinuing Operations
Under Accounting standard (AS) 24 Reporting companies are required to disclose the details of
discontinuing operation during the reporting period.
In Discontinuing Operations screen, enter the details such as the Description of discontinuing
Operation, Segment of discontinuing operation, Date of initial disclosure of discontinuance of
operation, date of expected Completion discontinuance operation, Reasons for withdrawal of plan
of previously reported discontinuing operations, Summary of discontinued operations etc.

1. Company can disclose Discontinuing Operations details, by setting the field Provide
2. If the company is not interested in disclosing Discontinuing Operations details in the text

The completed Discontinuing Operations screen appears as shown:

Figure 3.33 Discontinuing Operations Disclosure Screen

Text.

63


3.20 Intangible Assets
Accounting Standard (AS) 26 prescribes the accounting treatment, specifies how to measure the
carrying amount and disclosure of intangible assets.
As per AS 26, Reporting Companies have to disclose the details of the intangible assets if any
during the reporting period. In Intangible Assets information, specify the details such as Descrip-
tion of intangible assets, carrying amount, Description of intangible assets pledged as security for
liabilities, Amount of commitment for acquisition of intangible assets, useful life of internally
generated or other intangible assets etc.

1. Company can disclose Intangible Assets details, by setting the field Provide complete
OR
2. If the company is not interested in disclosing Intangible Assets details in the text block, then

The completed Intangible Assets screen appears as shown:

Figure 3.34 Intangible Assets Disclosure Screen

Text.

64


3.21 Impairment of Assets
An asset is impaired when the carrying amount of the asset exceeds its recoverable amount. If
the recoverable amount of an asset is less than its carrying amount, the carrying amount of the
asset should be reduced to its recoverable amount. That reduction is an impairment loss. Under
Accounting Standard (AS) 28, reporting company has to disclose the impairment losses recog-
nized/reversed during the period.
In Impairment of Assets screen, enter the details of impairment Losses recognized in P& L A/C,
Events leading to recognition of impairment losses, Reversal of impairment loss recognized,
Description of asset impaired, Details of cash generating units with impaired assets, Class of
assets impaired, Basis used to determine impairment loss and the net selling price of the impaired
assets, etc.
1. Company can disclose Impairment of Assets details, by setting the field Provide complete
2. If the company is not interested in disclosing Impairment of Assets details in the text block,

Figure 3.35 Impairment of Assets Disclosure Screen

Text.

65


3.22 Provisions and Contingencies
Under Accounting Standard (AS) 29, companies are required to disclose the details of recognition
criteria and measurement bases applied to provisions and contingent liabilities along with suffi-
cient information of nature, timing and amount.
In Provisions and Contingencies information, enter the details Contingent Liabilities like -
indemnity for guarantee given by banks and financial institutions, guarantee given for letter of
Credit, related parties & others, bills discounted, Disputed tax liabilities and employees, lease
commitments, environmental liabilities, liability in Foreign Exchange, Reasons for non-disclosure
of all contingent liabilities etc. and details of Provisions like – Nature of Class of Provision,
expected timing of out flow of provisions, explanation of uncertainties of about timing and amount
of provision, reasons for non-disclosure of information regarding provisions etc.
1. Company can disclose both - Contingent Liabilities and Provisions details, by setting the
field Provide complete details in a text block to Yes
2. Disclose Contingent Liabilities and Provisions separately by setting the option Provide
complete details in a text block (given above the respective taxonomy elements) to Yes. OR
3. If the company is not interested in disclosing Contingent Liabilities and Provisions details in
The Provisions and Contingencies screen appears as shown:

Figure 3.36 Provisions & Contingencies Disclosure Screen

Text.

66


3.23 Cash Flow Statement and Balances
In Cash Flow Statement and Balances information enter the details of cash and cash equiva-
lents reported in Balance Sheet and Cash Flow statement, significant non-cash transactions and
basis of determining the value etc.
The cash balance displayed in Balance Sheet will be automatically captured in Details of rec-
onciliation of cash and cash equivalents reported in Balance Sheet field.

1. Company can disclose Cash Flow Statement and Balances details, by setting the field
Provide complete details in a text block to Yes.
OR
2. If the company is not interested in disclosing Cash Flow Statement and Balances details in

The completed Cash Flow Statement and Balances screen appears as shown:

Figure 3.37 Cash Flow Statement and Balances Disclosure Screen

Text.

67


3.24 Foreign Bank Balances
In Foreign Bank Balances screen enter the Name, Nationality, Balance Outstanding and
maximum balance outstanding during the year with foreign Banks.

In Name of Foreign Bank field, Tally.ERP 9 will display Bank Ledgers for selection.

Figure 3.38 Foreign Bank Balances Disclosure Screen

All fields are mandatory, needs to be filled compulsorily to generate valid
Instance Documents.

3.25 Due to MSME
In Due to Micro, Medium and Small Enterprises information disclose the details of Amount
Outstanding to SME along with other details such as Name, CIN and maximum amount out-
standing during the period to Micro, Medium and Small Enterprises.

1. Company can disclose Due to MSME details, by setting the field Provide complete details in
a text block to Yes
OR
2. If the company is not interested in disclosing Amount Due to MSME details in the text block,

68


The completed Due to MSME screen appears as shown:

Figure 3.39 Due to MSME Disclosure Screen

Text.
for all the taxonomy elements except CIN.

In case of company is disclosing Amount Due to MSME details in taxonomy elements, in Name
of the Company field, Tally.ERP 9 will display Sundry Creditors ledgers/Ledgers which are
marked with for Enterprise Type.

69


To mark the ledgers as Enterprise Type, in Ledger Creation/Alteration screen press
F12 key or click on F12: Configure and set the option Use Other Information for
Ledger Accounts to Yes.
In Ledger Creation/Alteration screen, under Other Information section select the
appropriate enterprise type in Enterprise Type field.

70


3.26 Directors and Remuneration to Directors
In Directors and Remuneration to Directors information provide the details of Remuneration
paid to Directors of the Company along with details of Directors. Under Details of Directors enter
the Name, Director Identification Number (DIN), Date of Birth, Designation, Qualification, Shares
held, Basic pay, Commission, perquisites, commission, sitting fee, stock compensation etc.
In Directors and Remuneration to Directors information, Tally.ERP 9 allows entering more than
one director (any number) and their remuneration details.

1. Company can disclose Directors and Remuneration to Directors details, by setting the field
Provide complete details in a text block to Yes.
2. If the company is not interested in disclosing Directors and Remuneration to Directors
details in the text block, then the information can be entered in appropriate taxonomy elements.

1. If information is not disclosed in the text block then, fields marked with * are
mandatory fields and needs to filled compulsorily to generate valid instance
document.
2. Director Identification Number (DIN) is a 8 digit number allotted to the director
of the Company.
Tally.ERP 9 checks the Number of digits entered in this field. If the number entered
in less than 8 digits it displays the warning - Director Identification Number
should be equal to 8 character and will not allow the user to proceed till the
number entered is corrected to 8 digits

71


3.27 Other Disclosures
Under Accounting Standard (AS) 32, companies are required to disclose the details of Financial
Instruments.
In Other Disclosures screen enter the details of Investments and Current Investments.
 Under Investments specify the details of market Value, ownership, restriction on realisibil-
ity and remittance of Income.
 Under Acquisition/Disposal of Current Investments enter the Type of Investment,
Number of units purchased, Face value, Purchase price, Number of units sold and the sell-
ing price of units.

1. Company can provide Other Disclosures, by setting the field Provide complete details in a
text block to Yes
2. If the company is not interested in disclosing other details in the text block, then the informa-
tion can be entered in appropriate taxonomy elements.

Figure 3.40 Other Disclosures Screen


72


3.28 Auditors Report
In Auditors Report screen, enter the details of disclosures made in Auditors' report regarding
fixed Assets, loans, internal control System, deposits accepted form public, internal audit system,
cost Records, Statutory dues, accumulated losses, default in repayment of financial dues,
adequacy of records maintained (by share trading companies), Guarantee Given, allotment of
preferential Shares etc. along with information whether the auditor report has been qualified or
contains any adverse remarks or reservations.

1. Company can disclose Auditors Report details, by setting the field Provide complete details
in a text block to Yes
2. If the company is not interested in disclosing Auditors Report details in the text block, then the
The completed Auditors Report screen appears as shown:

Figure 3.41 Auditors Report Disclosure Screen


73


3.29 Auditors’ Information
Under Auditors’ Information, enter the details of audit firm which carried out the auditing of
Reporting Company. In this screen enter the details like Name & address of Audit Firm, Name of
Auditor Signing, Membership Number of Auditor, Permanent Account Number of auditor/audit
firm, SRN of Form 23B, Date of signing the audit report and Balance Sheet by auditors.

Figure 3.42 Auditors’ Information Screen

All contents in this screen are mandatory, needs to be filled compulsorily.

74


3.30 Directors Report
In Directors Report disclose the details of Board of Directors report such as state of affair of the
Company, amount set aside as Reserves, dividends, technology absorption, Research & Devel-
opment, social Development, foreign exchange earnings and outgo, directors responsibility
statement etc.

1. Company can disclose Directors Report details, by setting the field Provide complete details
in a text block to Yes
2. If the company is not interested in disclosing Directors Report details in the text block, then

The completed Directors Report screen appears as shown:

Figure 3.43 Director’s Report Disclosure Screen


75


3.31 Signatories of Balance Sheet
In Signatories of Balance Sheet screen enter the details of Company Secretary and the
Directors signing the Balance Sheet.
 Under Details of Company Secretary specify Name, Permanent Account Number (PAN)
and Date of signing of Balance sheet.
 Under Details of Directors Signing Balance Sheet section, enter the First Name, Middle
Name, Last Name, Designation, Director Identification Number along with the Date of
Signing Balance Sheet by Director.

Figure 3.44 Disclosure of Signatories of Balance Sheet

In this screen all the contents are mandatory, except the Middle and Last Name
of the Directors signing Balance Sheet.

76


3.31.1 Details of Directors Signing Board Report
In Details of Directors Signing Board Report screen, enter the details of the directors who are
authorised to sign the Board report. Under this information enter the details such as First Name,
Middle Name, Last Name, Designation, Identification Number (DIN) and Date of signing the
Board report.

Figure 3.45 Details of Directors Signing Board Report

of the Directors signing Balance Sheet.

77


3.31.2 Details of Managers Signing Balance Sheet
In Details of Managers Signing Balance Sheet configuration, enter the details of managers
signing the Balance sheet. In this screen enter the First Name, Middle Name, Last Name, PAN of
Managers along with the Date of Signing the Balance Sheet.

Figure 3.46 Details of Managers Signing Balance Sheet

of the Managers signing Balance Sheet.

78


3.32 Prior Period, Extraordinary And Exceptional Items
In Prior Period, Extraordinary and Exceptional Items disclose the Amount and other details such
as Prior Period income/expenses/items/net tax, extraordinary items/net tax/ loss by natural
calamity etc. and exceptional income/expenses of Current Year and Previous Year.

1. Company can disclose Prior Period, Extraordinary and Exceptional Items details, by setting
the field Provide complete details in a text block to Yes
2. If the company is not interested in disclosing Prior Period, Extraordinary and Exceptional
Items details in the text block, then the information can be entered in appropriate taxonomy
elements.

Figure 3.47 Prior Period, Extraordinary And Exceptional Items Disclosure Screen

i. If information is not disclosed in the text block then, it is mandatory to enter
details for all the taxonomy elements.
ii. If the Company was operating in the Previous Year, then it is mandatory to
provide Previous Year's Prior Period, Extraordinary and Exceptional Items
details.

79


3.33 Share Capital
In Disclosure of Share Capital screen enter the Current and Previous Year Share Capital
Details. Under this head disclose the details such as Type, Nature, Nominal value of authorised,
issued, subscribed, paid-up shares, number of authorised, issued, subscribed, paid-up shares
along with Value of authorised, issued, subscribed, paid-up shares.

Tally.ERP 9 allows capturing share capital details based on the Type – Equity and Preference.
This option can be used by companies which have different Type of Shares forming part of Share
Capital.

i. All the Details in this screen are mandatory and needs to be filled compulso-
rily to generate valid Instance Document.
ii. If the Company was operating in the Previous Year, then it is mandatory to
provide Previous Year's Share Capital details.

80


3.33.1 Additional Information Relating to Share Capital
In Additional Information Relating to Share Capital disclose the details of shares Issued –
Equity/Preference, stock compensation, conversion of stock securities, Shares Redeemed,
capital held by Foreign Companies, Break up of equity capital – Government, government compa-
nies, public financial companies etc., number and Class of shares for past five years, Shares held
by parent Company, subsidiary and associates, Shareholder having more than 5 percent shares,
etc.

Figure 3.48 Additional Information Relating to Share Capital Disclosure Screen

All the Details in this screen are mandatory and needs to be filled compulsorily to
generate valid Instance Document.

81


3.33.2 Details of every class of Share Capital issued during period
In Details of every class of Share Capital issued during the period screen you can disclose
details such as Type/Nature of Shares, Nominal value of the shares issued during the year,
nominal value of shares issued in initial public offerings, amount of public issue during the year,
amount of Right shares, etc.

Tally.ERP 9 allows capturing share capital details based on the Type – Equity and Preference.

Figure 3.49 Details of every class of Share Capital issued during period Screen

i. The fields indicated with * are mandatory and needs to be filled compulsorily
to generate valid Instance Document.
ii. Nature of Share field is a text filed, where users can define the Nature of
Shares issued during the period.

82


3.34 Additional Information Relating to Balance Sheet Items
In Additional information Relating to Balance Sheet Items screen, disclose the details
regarding Loan Funds, Deposits and Debentures.
 Additional information regarding Loans and Funds
Under this disclosure provide the details of bonds, debentures redeemed but can be
reissued, terms & Repayment schedule of bonds & debentures, defaults in repayment of
interest & long term loan, nature of security of long term secured debt, terms & repayment
for other long term borrowings raised, etc.
 Details of Deposits
Under this disclosure provide the details of deposits accepted/renewed during period,
deposits matured and claimed but not paid during year, Interest on Interest accrued and
due but not paid Share application money received/given, Dividend per equity, etc.
 Details of Debentures
Under this disclosure provide the details of debentures which company has power to issue.

Figure 3.50 Disclosure of Additional Information Relating to Balance Sheet Items

The taxonomy elements indicated with * are mandatory and needs to be filled com-
pulsorily to generate valid Instance Document.

83


3.34.1 Details of Debentures
Under Details of Debentures companies can disclose the details such as Class of Debentures,
Nominal Value per Debenture, Number of Debentures, Value of Debentures, Rate of Debenture,
Nature of Security, Terms of Redemption or Conversion, Earliest Date of Redemption, Nominal
amount of debentures held by nominee/trustee of company and Book Value of Debentures held
by nominee/trustee of Company for different Class of Debentures issued.

Figure 3.51 Details of Debentures Screen

In this screen all the contents are mandatory, except Earliest Date of Redemp-
tion.

84


3.35 Miscellaneous Information
In Miscellaneous Information screen, disclose the details of Basic Earnings per share, Diluted
earnings per share, average number of shares for earnings per share, inventories in transit, Other
Details regarding - Share Capital, Reserves & Surplus, Secured/Unsecured Debt, fixed asset,
Investments, Sundry Debtors, Cash & Bank balances, Current Liabilities Miscellaneous expenses
not written off etc.
In this screen all the contents are mandatory.

Figure 3.52 Miscellaneous Information Disclosure Screen

85


3.36 Additional Details for the Tangible Assets
In Additional Details for the Tangible Assets screen, for all the tangible assets, company has to the
disclose the following Values for the Reporting Period.
 Value of Addition (Purchase, Lease etc)
 Value of Deduction (Sale/Disposal)
 Value of Other Adjustments (Revaluation)
 Value of Deduction in Depreciation
 Value of Depreciation.
 Value of Accumulated Impairment
 Value of Reversal of impairment
 Value of Impairment of the Tangible assets

Tangible Assets include Land (Free/lease hold and land improvements), Building (Residential/
Office/ Factory/Plant & machinery), Equipment (Office/ Factory/ Computer/Furniture), Vehicles
(Ships/Air crafts/Helicopter/Motor Vehicles) Lease Hold Properties and Intangible Assets like
Goodwill, know-how, computer software etc.

Figure 3.53 Additional Details for the Tangible Assets Screen

86


Company can disclose the Additional Details for the Tangible Assets by manually entering the
Value or by selecting the applicable ledgers to auto-fill the values.
Let use take a scenario where ABC Company has to disclose the details of Lease hold land &
Office Building purchased and depreciation on Office Building during the Period.

In this case to auto-fill the value,
 In Additions column tab down to Lease hold Land field and click on S: Show Ledger button
or press Alt+S keys to view the List of Ledgers. List of Ledgers screen displays the ledg-
ers grouped under Fixed Assets.
 From List of Ledgers screen select the ledger Lease Hold Land to view the List of Trans-
actions for selected Ledger screen.

Figure 3.54 Selection of Ledger

 In List of Transactions for Selected Ledger screen, select the appropriate transaction
(use spacebar to select the transaction) and press enter.

Figure 3.55 Transactions for Selected Ledger

87


For accurate auto-fill, while selecting the transactions please check the Voucher
Type to determine the operations carried out. e.g. Purchase Voucher indicates
additions during the period.

 The transaction amount will be displayed against the Ledger. Press Ctrl+A or click on A:
Accept button.

Figure 3.56 List of Ledger with the Selected Transaction Amount

 Amount of Rs. 50,00,000 will be auto-filled automatically for Lease Hold Land in the addi-
tion column.

Figure 3.57 Additional Details Screen with Auto-filled Amount

88


 Similarly for Office Building disclose the additions as shown:

Figure 3.58 Additional Details Screen with Addition of Office Building Value

 To disclose the Depreciation on Office Building move the cursor to Depreciation on field
and click on S: Show Ledger button or press Alt+S keys to view the List of Ledgers.
Select the appropriate ledger and the Transaction.

Figure 3.59 Selected Ledger’s Transaction List

89


Figure 3.60 Additional Details Screen with Auto-filled Depreciation Amount

The Total Tangible Assets Value will be automatically arrived by adding the value
of different class of assets.
These values are to be provided compulsorily and Zero(0) to be used in case of no
values are available.

90


3.37 Additional Details for the Intangible Assets
In Additional Details for the Intangible Assets screen, for all the intangible assets
(like Good will, Copyright, Trade mark, computer software etc), company has to the
disclose the following Values for the Reporting Period.
 Value of Addition to Intangible Assets
 Value of Deductions in Intangible Assets
 Value of Other Adjustments like re-valuation of Intangible Assets
 Value of Amortisation during the reporting period
 Deduction in Amortisation and Impairment of the Intangible Assets

Figure 3.61 Additional Details for Intangible Assets Screen

generate Valid Instance Document.

91


3.38 Details of Deferred Tax
In Details of Deferred Tax screen, company has to disclose the details of Deferred Tax Liability
on Depreciation, Investments, Provision for doubtful debts, Provision for employee benefits etc
and Deferred Tax Asset for Employee benefits, sundry debtors, unabsorbed depreciation etc.
along with other details regarding Fixed assets.

Figure 3.62 Details of Deferred Tax

generate Valid Instance Document.

92


3.39 Specify Report
In Additional Details screen, by default few of the additional details are identified with the report.
For the Additional Details with the Applicable Report displayed as - Specify Report, you can
specify the applicable report by clicking on F9: Specify Report button or pressing F9 key.
To specify the report,
 Select the Additional Detail - Segment Reporting and press F9 key to view Configuration
Details screen
 In Configuration Detail screen select the applicable Report Type

Figure 3.63 Defining the Report

 Press Enter to Save.The Report specified will displayed in the Additional Details screen.

3.40 Update Status
In Additional Details screen, by default for every Additional Details the Status is displayed as
Incomplete indicating the Status.
On completing the disclosure of details under each Additional Details, you can mark the Status as
Complete and for your organisation, if the disclosure under any of the additional details is not
required the same can be marked as Not Applicable.
To set the Status for the Additional Details
 Select the Additional Details by using Spacebar.
 Click on F9: Status or press Alt+F9 keys to mark the Configuration Details as - Complete/
Incomplete/Not Applicable.

93


Figure 3.64 Update Status for Additional Details

 Press Enter to save.

The set Status will be displayed in Additional Details screen as shown:

Figure 3.65 Additional Details with Status as Completed

94

Lesson 4: Generate and Validate MCA Reports

4.1 Generate MCA Reports
In Tally.ERP 9, MCA Reports can be generated from List of Accounts Configuration screen.

To generate MCA Report,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > List of Accounts

1. Click on E: Generate Reports button or press Ctrl+E keys to view Configuration screen
2. In Configuration screen
 Export Location: By default, it displays the path where Tally.ERP 9 is installed. In Export
Location field enter the details of the path to where files to be exported.
 Output Balance Sheet File Name: Tally.ERP 9 by default displays the Out File Name as
BS.XML. If required users can specify the Output file name.
 Output Profit and Loss File Name: Tally.ERP 9 by default displays the Out File Name as
PL.XML. If required users can specify the Output file name.

Figure 4.1 Export Location Configuration Screen

95

Create and Validate MCA Reports

The exported files will be placed in the Tally.ERP 9 Directory with the file name as specified
above.

Figure 4.2 Exported Files in Tally.ERP 9 Folder

96


4.2 Validate MCA Reports
The MCA Reports generated from Tally.ERP 9 has to be validated using MCA - XBRL Validation
Tool provided by Ministry of Corporate Affairs (MCA).
XBRL Validation Tool can be downloaded form - http://www.mca.gov.in/XBRL/index.html

4.2.1 Validation Process
Run the XBRL Validation Tool (Version 1.1.1) to view the XBRL Validation tool as shown:
 Click on File option and select Open.

Figure 4.3 Selection of Option - open

 Browse to open the File.

Figure 4.4 Browsing for the File

 On opening the file XBRL Validation Tool displays the following message

97


Figure 4.5 Message Displayed on Successful Loading of File

XBRL Validation Toll with opened XBRL Document (generated from Tally.ERP) is displayed as
shown:

Figure 4.6 XBRL Validation Tool with Loaded file

 Select on File option and click on Validate button to validate the file.

98


Figure 4.7 Selection of Option - Validate

 On validating the file, XBRL validation tool checks the information captured in the file and
gives the Output as Valid (If there are no errors) or will displays the errors found in the
document.

Figure 4.8 Message Displayed on Successful Validation of File

99


4.2.2 Pre-scrutiny Process
On successful validation of file, click on File option and select Pre-scrutiny option. Now the file
will be pre-scrutinised/Validated from the MCA21 System.

For Pre-scrutiny a working Internet Connection shall be required. If there is no
connectivity Tool will display the following Message

4.2.3 Export to PDF Process
On successful pre-scrutiny, Export the file in PDF Format.
To Export the file,
 Click on File option and select Export to PDF
 Then Tool will prompt the user to browse for the path where the PDF to be created &
Saved. On Browsing the path, define the File Name and click on Save

Figure 4.9 Selecting the Path & Defining File Name to Create PDF

100


 on successful creation of PDF, XBRL Validation Tool will display the message as shown:

Figure 4.10 Message Displayed on Successful Creation of PDF

The PDF file created will be placed in the specified path as shown below:

Similarly, you have to Validate, Pre-scrutinise and Create PDF for Profit & Loss
Account.

101


4.2.4 Attach instance document to the Form 23AC-XBRL and Form 23ACA-
XBRL
There shall be a separate set of Form 23AC-XBRL and Form 23ACA-XBRL available on the MCA
portal for filing in XBRL form.
First fill up the Form 23AC-XBRL and Form 23ACA-XBRL. Thereafter, attach the validated and
pre-scrutinised instance document for Balance sheet to Form 23AC-XBRL.
Similarly, the instance document for Profit and Loss account is to be attached to Form 23ACA-
XBRL.

4.2.5 Submitting the Form 23AC-XBRL and Form 23ACAXBRL on the MCA
portal
After the forms are filled, you are required to perform pre-scrutiny of the form, sign the form and
then upload the same as per the normal eForm filing process. It shall be validated that the
attached instance documents are validated and pre-scrutinised from the XBRL validation tool.

102

Lesson 5: MCA Reports

Enterprises can view Financial Reports i.e., Balance Sheet and Profit & Loss Account based on
the chart of accounts tagged according to the MCA - XBRL taxonomy elements. Users can also
view Cash Flow Statement and Other Reports - Fixed Asset Details, Product and Services,
Details of Goods and Raw Material Details.

To view financial reports as per MCA - XBRL Taxonomy, go to Gateway of Tally > Display >
Statutory Reports > MCA Reports > Reports

Figure 3.1 MCA Reports Menu

103

MCA Reports

5.1 Balance Sheet
Part 1 to Schedule VI of the Indian Companies Act, 1956 gives the format in which the balance
sheet is to be prepared. The schedule gives Two types of formats:
 Horizontal Format
 Vertical Format.
A company can prepare its balance sheet in either of the Two formats.
In Tally.ERP 9, Balance Sheet as per MCA - XBRL Taxonomy provides the representation of
company's financial position at any point in time based on the mapping done.

Enterprises can maintain Balance Sheet using either:
 Source and Application of Funds [Vertical Format]
 Total Assets and Liabilities [Horizontal Format]

The information of Balance Sheet Type followed has to be disclosed under General Informa-
tion. Based on the Balance Sheet Type selected, the details of Balance Sheet will be captured in
the Instance Document.

To view Balance Sheet,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > Balance Sheet

Figure 3.2 Balance Sheet as per mapped MCA Taxonomy

104

MCA Reports

5.1.1 Non Mapped Ledgers
If Ledgers are not tagged with the MCA Taxonomy Element, then such Ledgers will be displayed
under the head - Non Mapped Ledgers.

Figure 3.3 Balance Sheet with Non Mapped Ledgers

Press Shift+Enter from Non Mapped Ledgers to view the list of Non Mapped Ledgers

Figure 3.4 Display of Non Mapped Ledgers

From Balance Sheet as per XBRL Taxonomy screen, users can tag Ledgers with MCA Taxonomy
elements. To tag ledgers with taxonomy elements select the Non mapped ledgers.

105

MCA Reports

Press Spacebar key to select the non mapped ledger.

Click on C: Map Elements button or press Ctrl + Enter to select applicable child element to tag to
the selected ledger or group. The elements of MCA -Taxonomy are shown in a tree structure and
user can select the applicable element for the selected ledger or group.

Figure 3.5 Selection of Non mapped Ledger for Mapping

Figure 3.6 Mapping with the Appropriate MCA Taxonomy

The Taxonomy Elements are shown in its reporting structure by default. User
can see this in the form of Alphabetical Order or Group-wise as per the reporting

On mapping, ledger will not be displayed under Non mapped Ledgers section.

106

MCA Reports

5.2 Profit & Loss Statement
Indian Companies Act gives the formats in which the Profit & Loss Account to be prepared. The
Act gives Two types of formats:
 Expenses Classified by Function
Example: Cost of Sales, Distribution Cost, administrative Expenses, etc.
 Expenses Classified by Type/Nature
Example: Raw materials and consumables cost, staff costs, depreciation, etc.

A company can prepare its Profit & Loss in either of the Two formats. The format adopted for
reporting the financial reports is called as the Main format (Type) of Profit & Loss A/c and the
other format is called as the Alternate.
The Profit & Loss Type has to be disclosed under General information. Based on the Profit &
Loss Type selected, the details of Profit & loss statement will be captured in the Instance
Document.
In Tally.ERP 9, Profit and Loss A/c as per MCA - XBRL Taxonomy provides the representation
of company's profitability for a given period based on the mapping done.

To view Profit & Loss Account,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > Profit & Loss A/c

Figure 3.7 Profit & Loss Account as per mapped MCA Taxonomy

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MCA Reports

5.2.1 Non Mapped Ledgers
If Ledgers are not tagged with the MCA Taxonomy Element, then such Ledgers will be displayed
under the head - Non Mapped Ledgers.

Figure 3.8 Non Mapped Ledgers in Profit & Loss Account

Press Shift+Enter from Non Mapped Ledgers to view the list of Non Mapped Ledgers

Figure 3.9 Display of Non Mapped Ledgers in Profit & Loss Account

From Profit & Loss Statement as per XBRL Taxonomy screen, users can tag Ledgers with MCA
Taxonomy elements. To tag ledgers with taxonomy elements select the Non mapped ledgers.

Press Spacebar key to select the non mapped ledger.

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MCA Reports

Click on C: Map Elements or press Ctrl + Enter to select applicable child element to tag to the
selected ledger or group. The elements of MCA -Taxonomy are shown in a tree structure and user
can select the applicable element for the selected ledger or group.

Figure 3.10 Selection of Non Mapped Ledger for Mapping

Figure 3.11 Selection of Appropriate MCA Taxonomy for Mapping

The Taxonomy Elements are shown in its reporting structure by default. User
can see this in the form of Alphabetical Order or Group-wise as per the reporting

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MCA Reports

5.3 Cash Flow Statement
Cash Flow Statement displays the Amount disclosed for Adjustments of amortization, bad Debts
recovered etc., Changes in advance of tax, advances received, etc., Expenses of Debt Issue and
Refunded Direct Taxes, Dividend & Dividend distribution Tax paid on equity and preference
shares, Effect of Foreign Exchange in cash and Cash equivalents, Extraordinary financing and
investing activities, Cash Flow Increase or Decrease because of Discontinued Operations etc.

This report is a Display Report and will not allow to update the Reporting Year or Previous Year
values form this screen. The details are captured from Cash Flow Statement prepared from List of
Accounts. From Cash Flow Statement report user can compare the values with the Default Cash
Flow report available in Tally.ERP 9 by clicking on Ctrl+C: Default Cash Flow button (or press
Ctrl+C keys).

To view Cash Flow report,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > Cash Flow


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MCA Reports

5.4 Other Reports
To view Other Reports,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > Other Reports

Figure 3.13 Other Reports Menu

5.4.1 Fixed Assets Details
Fixed Assets Details screen displays the summary of Opening Balance (of Asset Gross Value,
Accumulated Depreciation & accumulated Impairment), Additions, Deductions, Other Adjust-
ments, Deductions in Depreciation, Depreciation, Reversal of Impairment, Impairment and
Closing Balance (of Accumulated Depreciation & accumulated Impairment & Asset Value) of all
Class of Assets.
To view Fixed Asset Details report,
Go to Gateway of Tally > Display > Statutory Reports > MCA Reports > Other Reports >
Fixed Assets Details

Figure 3.14 Fixed Assets Details

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MCA Reports

This report is a Display report. From this screen users cannot update the details.
Opening Balances are captured from the Ledger Opening Balance if mentioned
while creating the ledger OR if the data contains 2 or more years data the previous
year closing balance will be considered as Opening Balance.
Additions, Deductions, Other Adjustments, Deductions in Depreciation,
Depreciation, Reversal of Impairment and Impairment will be captured form
Additional Details of Tangible Assets and Intangible Assets.

5.4.2 Product and Services
The Product and Services report displays the details of principal products or services sold during
the year. This report displays the details such as Tariff Classification (HSN Code), Description of
product or services, Unit of measurement of principal product or services, Turnover of principal
product or services and Quantity of principal products or services (in UoM).

Under this report,
 Stock Item details are captured based on the Tariff Classification (HSN Code) of the
product and the Unit of Measurement defined in the product.

If Two or More Stock Items having different Unit of Measurement (Nos & KGs) are
identified with the same HSN Code (20568897), Tally.ERP 9 will display the Tariff
Classification twice based on Unit of Measurement.

 Services details are captured based on the Service Category.

During the Financial Year, if the company has sold any principal products for which Tariff Classifi-
cation (HSN Code) is not defined; such stock items will be listed under the head Stock Items
without Tariff Classification.

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MCA Reports

To view Product and Services report
Product and Services

Figure 3.15 Product & Services Screen

Configure Stock Items to tag Tariff Classification
To configure Stock Items
 Select the required Stock Item(s) for which the Tariff Classification to be tagged.

If all the items fall under same Tariff Classification then,
i. You can also select multiple items one by one using the Spacebar key or click-
ing on Space: Select button on each of the stock item OR
ii. Can select all items at once by using Ctrl+Space keys or Space: Select All
button

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MCA Reports

 Click on F5: Update or press F5 key to link the Tariff Classification or press Ctrl + Enter
from the Stock Item(s) selected.

Figure 3.16 Selection of Items to update Tariff Classification

i. F5: Update button will be enabled only on the selection of stock item to allo-
cate Tariff Classification.
ii. To update Tariff Classification to multiple items it is must to use F5: Update
option. Ctrl+Enter keys will only allow updating the Tariff Classification for a
Single Stock Item.

In the Stock Item Tariff/ VAT Commodity screen, Tally.ERP 9 will display the available Tariff
classifications.

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MCA Reports

Figure 3.17 Display of Tariff Classifications for Selection

1. If the stock item(s) selected belongs to the existing Tariff classification, then you can select the
appropriate Tariff Classification. (Key board)

 Press Enter to go back to Product & Services screen
2. If the stock items selected does not belong to any of the existing Tariff Classifications, then
user can create the Tariff Classification by pressing Alt+C key in VAT Commodity screen.

Figure 3.18 VAT Commodity Creation Screen

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MCA Reports

 Press Enter to go back to Product & Services screen

The Product & Service screen with Tariff Classification (HSN Code) will be displayed as shown:

Figure 3.19 Product & Services Screen

Similarly, all the stock Items without Tariff Classifications have to be tagged with appropriate Tariff
Classification.

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MCA Reports

5.4.3 Details of Goods
In Details of Goods report, the Class of Goods, Nature of Goods, Value & Quantity of Goods Sold,
Value & Quantity of Goods Purchased or Produced, Value & Quantity of Closing Stock, Value &
Quantity of Opening Stock along with Unit of Measurement of goods Produced and Traded will be
automatically captured from the Stock Items created and used to record transaction during
reporting period.

To view Details of Goods report,
Details of Goods

Figure 3.20 Details of Goods Screen

 Class of Goods (Group): In this field the Stock Item's Group Name will be displayed
 Nature of Goods: This field displays the Nature of the Item selected in the Stock Item mas-
ter

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MCA Reports

In Stock Item master a new field Nature of the Item has been introduced. This
field will be displayed only when MCA Reports feature is enabled.

Nature of Goods column will not display any details, if the Nature of the Item is not
specified for the stock item.
 Value of Goods Sold: This column will display the value of goods sold during the reporting
period
 Quantity of Goods Sold: This column displays the Quantity of goods sold during the
reporting period.
 Value of Goods Purchased or Produced: This column displays the value of goods pur-
chased or Produced during the reporting period

For the Items with Nature of the Item - Produced, it will display value of goods
Produced
For the Items with Nature of the Item - Traded, it will display value of goods Pur-
chased.

 Quantity of Goods Purchased or Produced: Displays the Quantity of Goods Purchased
or Produced
 Value of Closing Stock: This column displays the value of Closing Stock
 Quantity of Closing Stock: This column displays the Quantity of Closing Stock
 Value of Opening Stock: This column displays the value of Opening Stock specified in the
Stock items

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MCA Reports

 Quantity of Opening Stock: This column displays the Quantity of Opening Stock specified
in the Stock items
 Unit of Measurement of Goods: Unit of Measurement selected in the stock item will be
displayed in this field.

If Stock Items with different Nature of the Item are grouped under a single Stock
Group, then the Stock Group will be repeated based on the nature of the Item.

Example: Under Stock Group - Computer, 3 Stock Items are grouped
* IBM with nature of Item as Traded
* Keyboard with nature of the Item as Raw Material
* CompPro with nature of the item as Produced

In this case Stock Group - Computers will be displayed 3 times
Similarly if the stock items with different Unit of Measurement are grouped under
single stock group the Stock Group will be repeated based on the Units of Meas-
urement.

Configure Stock Item to tag Nature
To configure Stock Items
 Click on N: Nature of Item button or press Alt+N keys to view Multi Stock Items screen.
This screen will list all the stock items created and used in transactions.
 In this screen Select the required Stock Item(s) for which the Nature to be defined
 Click on F5: Update or press F5 key to Define Nature of the Item or press Ctrl + Enter
from the Stock Item(s) selected.

Figure 3.21 Updating Nature of Item

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MCA Reports

F5: Update button will be enabled only on the selection (by using Spacebar key) of
stock item to define Nature of Item.
To update Nature of Item to multiple items it is must to use F5: Update option.
Ctrl+Enter keys will only allow updating the Tariff Classification for a single Stock
Item.

In Nature of Item screen,
In Select the Nature of Item field select the applicable Nature form the List of Nature

Figure 3.22 Selection of Nature of Item

From Nature of Item screen you can also assign the Tariff Classification (HSN
Code) to the Stock Item.

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MCA Reports

The Details of Goods screen with Nature of Goods appears as shown:

Figure 3.23 Details of Goods with Nature of Goods Details

Similarly, all the stock Items without Nature of Goods have to be tagged with appropriate Nature.

5.4.4 Raw Materials Details
The Raw Materials Details report displays the information of Class, Value, Quantity and Unit of
Measurement of Raw Materials consumed. Details will be captured automatically based on the
Nature of the item - Raw Material selected and the Unit of Measurement defined in the Item
master.

This report will display Raw Materials consumed details only when the stock items are assigned
with the Nature of the Items as Raw Materials. Otherwise this report will be blank.

Figure 3.24 Details of Raw Materials Consumed Screen

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MCA Reports

 Class of Raw Materials Consumed: The Raw Material Group Name will be displayed in
this field

If Two or More Stock Items (Raw Materials) having different Unit of Measurement
(Nos & KGs) are Grouped under same Stock Group, then the Stock Group will be
repeated based on the Unit of Measurement.

 Value of Raw Materials Consumed: The value of Raw materials Consumed during the
Reporting Period will be captured.
 Quantity of Raw Materials Consumed: The Quantity of Raw Materials consumed during
the Reporting Period will be captured.
 Unit of Measurement of Raw Materials Consumed: In this field the Unit of Measurement
defined for the Stock Item will be displayed.

Disclosure of Raw Material Details is mandatory for the company’s which are into
manufacturing.
Click on N: Nature of Item button or press Alt+N keys to specify Nature of the Item.

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