FESA Planning

for Budget Planning
& Rolling Forecast
FESA Planning
Website: http://www.fesa-s.com
Email: avesta@flexsystem.com
Last update: 23-Dec-2013

Scope of Solutions & Services Mix
LevelofAutomation&Investment
FESA
Query
FESA
Planning
FESA
Financial
FESA
Consol
FESA
Professional
Accounting
FESA
Analyst
Budget Planning & Rolling Forecast
Management Reporting
Regional Financial Management
Group Consolidation & Budgeting
Multinational Financial Management
Analytical Performance Management
FESA Consolidation Series

FlexSystem
Enterprise
Software
Architecture

Step 1:
Introduction
Step 2:
How Does it Work?
Step 3:
Demonstration
Step 4:
Upgrade Plan
Agenda

About Planning
Sales department updates sales forecast every day
IT department prepares annual IT budget for 201X
Brand manager monitors variance of actual cf budget
Your ERP systems responsible for historical data
Finance Manager responsible for cash flow projection
Management demand for managing future proactively
HR manager analyze HR plans provided by line managers

About Challenges of Planning
 Substantial time are involving data manipulation rather
the core work of planning and analysis
 Nightmare of using linked formulas amongst different
spreadsheet files
 Difficult to ensure the correct version of forecast
 Very time consuming to consolidate different budget scenarios
 High frequency of errors and difficult to identify the source of
errors
 Internal auditor identifies current weakness of budgetary
control system
 Extended time for new staff to learn and practice the tedious
processes of data manipulation

Solving Issues Arising from
Aggregation & Versioning
FESA Planning

Aggregation Computing Issues
 Simplex form of aggregation
• 1 + 1 = 2
 Most common aggregation functions
• Sum(), Count (), Max(), Min()
 Assumptions (Based on standardized data source)
• Measurement and recognition rules
• Chart of accounts
• Reporting currencies
• Data file formats
• Presentations of transactions or trial balances
 Example
• Each company of a consolidation group furnishes
standardized transactions, vouchers or trial balances to their
headquarters for aggregation in order to prepare different
kinds of summary reports (i.e. aggregation scenarios)

 Key problems encountered by headquarters
• Issues of unexpected speed and accuracy when
 Many data files
 Many rows and many columns for each data file
 Following are examples of column name:
 Many amendments of data files
 Identifying missing and duplication of data files
 Frequent reporting, from monthly to weekly to daily to…
• Issues of security control
 Send data through email system to wrong recipients
Ledger code Voucher date A/C period Account code
Business unit Department Project Branch
Currency code Org amount Exchange rate Eqv amount
Quantity Unit code Unit price Particulars

 Aggregation scenarios
• Scenario 1: Aggregation for strategic management
 Five-year budget planning with multi-scenario analysis
 Acquisition and disposal decisions
– Capital asset, legal entity, branch, product line
• Scenario 2: Aggregation for operational management
 YTD actual profit and loss by business unit by month
 Monthly forecast by business unit by department
 Actual cf budget scenarios cf rolling forecast versions
 Sale-thru analysis by different dimensions
• Scenario 3: Aggregation for statutory compliance
 YTD actual consolidated trial balance by company by the
following GAAPs:
– PRC GAAP
– US GAAP
– HK GAAP
– Japan GAAP

 An example of dynamic on-line aggregation

Versioning Computing Issues
 Definition
• Versioning means version control over data processing
and/or reporting based on same sets of assumptions
• It shall be differentiated from aggregation scenarios
 Two types of version control
• Version control for audit trial purpose
• Version control for reporting purpose
 Version control for audit trial purpose
• Who, when, how about the submission of data files
• Who, when, why about the subsequent amendments
• Who, when, what about the authorization of data postings
• About the status of process: pending, completed, fail
 Version control for reporting purpose
• Q1, Q2, Q3, Q4 version of rolling forecast

 Key problems encountered by headquarters
• Manually assign version number of file and folder name
 Problem to support multi-user enquiry
 Not easy to maintain completeness
 Issue of security control
• Implement standalone document management system
 Can keep every version of data file upload itself rather
than post and store relevant raw data within database
 It cannot support to automate aggregation, so it cannot
support the retrieval of particular version of consolidated
rolling forecast

 An example of versioning for audit trial purpose

 An example of versioning for reporting purpose

FESA
Planning
Sales &
Marketing
Production
Logistics
HR &
Admin
Time Dimensions
- Daily / Weekly
- Monthly / Quarterly
- Yearly
- Month-To-Date
- Year-To-Date
Business Dimensions
- Income / Expense
- Assets / Liability
- Off/Post-Balance Sheet
- BU / Department
- Project / Product
Location Dimensions
- Branch
- District
- City
- Country
Other Dimensions
- Version / Scenario
- Internal / External
- Currency / Amount
- Quantity / Statistics
What is FESA Planning ?
Sales &
Marketing
Sales &
Marketing
Production
Production
LogisticsLogistics
HR &
Admin
HR &
Admin

FESA
Planning
Budget
Projection
Forecast
Actual
BudgetBudget
Projection
Projection
Actual
Actual
ForecastForecast
Time Dimensions
- Daily / Weekly
- Yearly
- Month-To-Date
- Year-To-Date
Business Dimensions
- Income / Expense
- BU / Department
- Project / Product
Location Dimensions
- Branch
- District
- City
- Country
Other Dimensions
- Currency / Amount

Variance
Analysis
Budget
Projection
Forecast
Actual
BudgetBudget
Projection
Projection
Actual
Actual
ForecastForecast
Time Dimensions
- Daily / Weekly
- Yearly
- Month-To-Date
- Year-To-Date
Business Dimensions
- Income / Expense
- BU / Department
- Project / Product
Location Dimensions
- Branch
- District
- City
- Country
Other Dimensions
- Currency / Amount

HR &
Admin
Date
C&B Code
Amount
Currency
Location
Department
Company
Grading
Position
Business
Unit
Budget
Production
Projection
Actual
Forecast
Actual
Actual
Budget
Budget
Projection
Projection
Forecast
Forecast

C&B Code
• Basic Salary
• OT
• Commission
• Double Pay
• Performance Bonus
• Share Options
• Housing Allowance
• Medical Insurance
• Life Insurance
• Holiday Pay
• MPF
• Sick Leave
• Exam Leave
• And More

Finance
Period
A/C Code
Amount
Currency
Location
Department
Company
Project
GAAP
Version
Scenario
Business
Unit
BudgetActual
Forecast Projection
Actual
Actual
Budget
Budget
Projection
Projection
Forecast
Forecast

Finance
A/C
Period A/C
Code
Amount
Currency
Location
Department
Company
Project
GAAP
Version
Scenario
Business
Unit
BudgetActual
Forecast Projection
Budget
Budget
Actual
Actual
Forecast
Forecast
Projection
Projection

Sale
StockMembership
Purchase
BudgetActual
Forecast Projection
Actual
Actual
Budget
Budget
Projection
Projection
Forecast
Forecast

Save Time
Shortest time for implementation
Save Efforts
Avoid disruption of day-to-day operations
Save Money
Commit minimum capital investment
Mitigate Risk
Walk away from associated risks of ultimate complexity
Start and Growth FESA Planning
with an Entry Point Package

Records to Reports (R2R) Framework
FESA DBMSEXCEL FILES

Support Highly Flexible
Formatting of Spreadsheet Data
 “Pivot Table Like” or “Column” Form:
it can support Incremental Based Budgeting
 “Transaction Like” or “Row” Form:
it can support Zero Based Budgeting
We classify formatting of spreadsheet data into two main
classes:

Support Data Rewritable Methodology
User can assign Segmental Rewrite Code to their date entry
form so as to rewrite posted data associated with specific
dimensions such as company, department and version:
For example:
 HR01 represents data entry
form responsible by HR
department to maintain version
01 of data set
 SALE01 represents data entry
form responsible by Sales
department to maintain version
01 of data set

Hotel Business
Room F&B Other Business
Telecom
Golf &
Shop
Health
Club
Parking
Garage
Rental
HR Finance Admin Marketing Property Utilities
An Example of Report Package

Support You to Configure
Authorization & User Access Right

Pending
Completed
Restored
1. Data File Upload
User A 2. Posting
Void
2/3
User D
Workflow Scenario 1

Pending
Validated
Validated
Completed
Restored
1. Data File Upload
User A
User B User C
2. Validation Only 3. Save as Batch
4. Posting
Void
Void
Void
2/3
User D
Workflow Scenario 2

Provide Comprehensive Audit Trial
Provide comprehensive enquiry function for administrator or
auditor to monitor and audit data processing activities

Conclusion
 Fast and flexible for the implementation of budget and
rolling forecast scenarios.
 Very user friendly to allow financial users to configure
and monitor variances with differing combinations of
budgets, current / prior year actuals and multiple
versions of rolling forecasts.
 Outstanding performance of R2R processing so as to
enable you to minimize your lead times for budget
planning, rolling forecasts, monitoring, and decision
making.
 Improved internal controls throughout the whole
process of budget planning and rolling forecasts so that
decision making is based on reliable information.

FESA Planning

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