The document outlines best practices for facilitating collaborative virtual meetings presented by Cynthia Clay, an expert in virtual learning. The webinar objectives are to apply seven practices to facilitate interaction in virtual meetings: visually engaging participants, interacting every three minutes, recording decisions visually, testing agreements with emoticons, using interaction tools, amplifying virtual presence, and ending positively. The document provides examples and exercises for each practice. It concludes by promoting Cynthia Clay's virtual facilitator training program.

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Facilitating Collaborative
Virtual Meetings
June 18, 2015

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Webinar Objectives
• Apply seven VIRTUAL practices to
facilitate collaborative virtual meetings
• Explore the interaction tools that allow
you to share memorable information
• Take away a meeting design template
that guarantees meeting interaction is
not overlooked

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About Cynthia Clay
• 25+ years of experience
• Author of Great Webinars
• An expert in collaborative,
engaging virtual learning

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Questions!
What is your burning question today?

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Meeting Virtually

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Visually engage their attention

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Brain Rules
“The more visual the input
becomes, the more likely
it is to be recognized and
recalled.”

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Visually Engage Them
What should you do to visually
engage your participants’
attention in a virtual meeting?

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Drought in California
• Past three years have been the
driest on record.
• The state has a year’s worth of
water left.
• Groundwater levels are at an
all time low.
• Governor Brown imposed
mandatory water restrictions.

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Visual Impact
How would you
improve this slide?

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one year of water left

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Visually engage their attention
Interact every three minutes

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Point/Counter Point

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Point/Counter Point
Arguments for
frequent interaction
Arguments against
frequent interaction

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No Information Dumps
If you have a lot of information to convey,
what is the best medium to use?

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Celebrate Last Week
• Type in chat first.
• Then unmute phone
lines.
• Ask each person to
elaborate.

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Visually engage their attention
Interact every three minutes
Record decisions and actions visually

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Visual Records
• Record
commitments and
actions to be taken.
• Use a note pod or
whiteboard.

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Marketing Ideas
Advertise weekly
Write ebooks
Use social media
Give aways

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Polls for Multi-Voting
What dessert should
we order for our
annual company
lunch?

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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons

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Test Agreements
Are we all in agreement?
Full
Agreement
Partial
Agreement
Serious
Reservations

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Testing Agreements
Should you move
forward?

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Testing Agreements
What should you
do next?

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Move Forward?
What should you
do next?

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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools

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Your Virtual Meeting Kit
Chat
Polling
Annotation Tools
Emoticons/Status Icons
Video/Audio
Streaming Video
Breakout Rooms

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Your Virtual Meeting Kit
What interaction tools do you use
most often in your virtual meetings?

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Meeting Plan
http://netspeedlearning.com/contact/?p=vl&r=meetingplan

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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
Amplify your virtual presence

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Virtual Presence

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Amplify Your Virtual Presence
The way people represent themselves
in their online environment
The degree to which a facilitator is
perceived as a “real” person online

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Streaming Video
Do you like the facilitator
on streaming video?
Why or Why Not?

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Building Virtual Presence
• Reduced ambiguity
• Increased connection
• Reduced conflict

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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
Amplify your virtual presence
Leave the meeting on a high note

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Confess
Is this how it should end?

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End on a High Note

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When we bring our attention to bear on
anything, it grows and flourishes.
Raj Sisodian

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Kudos!
Marilou: Thank you for
cross-training Sherry
Sherry: Awesome job on
Fast Tracks Mobile!
Tim: I like the new design
of the app a lot. Good job.
Tim: Thanks for getting
that proposal done.
Cindy: Great feedback
from your client on the
design project. Thx.
Cindy: Thank you for
organizing the output.
Leo: Thx for alerting me
to the website issue.
Marianne: Thanks for co-
presenting the webinar
with me.

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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
Amplify your virtual presence
Leave the meeting on a high note

42. 42© 2015 NetSpeed Learning Solutions. All rights reserved.
Now What?
What action will you take
now to improve your
virtual meetings?

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Virtual Facilitator Training
• Deep dive, comprehensive course
• Focused on virtual design and delivery
• Public courses offered six times/year
• Customized for private delivery in your web
conference platform

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1. The Power of Connection: Building Virtual
Relationships
Create rapport and connection by strengthening virtual and social
presence in online interactions.
2. The Power of Web Conferencing: Running Effective
Virtual Meetings
Build consensus, solve problems, make decisions, and present
information effectively in virtual team meetings.

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3. The Power of Calibration: Building
Accountability on a Virtual Team
Gain commitment through clear goals and expectations without
micro-managing.
4. The Power of Collaboration: Harnessing Individual
and Team Strengths
Delegate and assign tasks effectively, hold motivating one-to-one
conversations, and increase commitment to tasks and projects.

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5. The Power of Celebration: Recognizing
Individual and Team Results
Create meaningful work opportunities, celebrate
accomplishments, and strengthen personal relationships to
increase accountability and commitment.
Programs include asynchronous assignments to increase learning
transfer after each web workshop.

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• Link to download our new eBook
• Learn about the new
Virtual Leader™ program
• Receive a $345 discount
on the July Virtual
Facilitator Trainer
Certification program
Take our Survey

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Q & A

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Thank You!