The document provides a comprehensive overview of export terminology and the export process, including essential paperwork like invoices, bills of lading, and letters of credit. It details important aspects such as payment terms, terms of delivery, additional costs, and software designed for export documentation management. Additionally, it outlines the necessary steps for obtaining export licenses and the responsibilities of different parties involved in the export transaction.

1. Export

2. • Brief Introduction To Export
• Export Terminology
• Introduction to Software
• Flow Of Software
• Entry Statitics
• Master
• Transaction
• Reports
• Setting Admin Utility
• Backup / Registration / Create New Fin. Year
• F.A.Q.

3. • Additional costs: the price you negotiate with overseas customers also needs to
include some additional costs. For example, transportation costs may include the cost
of special packaging and labelling, while the detailed documentation you generally
need may involve extra costs.
• Advance payment: As the term itself reveals that the payment is received in
advance and then the material is dispatched. This is the most secured term for
exporter.
• ARE 1 : Application for Removal of Excisable goods.
• ARE 3 : Application for Removal of Excisable goods.

4. • Bank Certificate: Bank Certificate for export and realisation (Form no.1)
• Bill of lading(B/L): document generally issued by a shipper which acts as a receipt
for goods received for carriage. In addition it provides evidence of the terms of
contract between a shipper and a transport company under which goods are moved
between specified places for a specified charge. And a bill of lading also acts as a
transferable document of title to goods - meaning goods can be bought and sold
simply by exchange of the bill. Bills of lading are used for all modes of transport -
they're known as air waybills for airfreight.
• Buyer other than consignee : Any third party included in the contract for e.g. Agent.
• Bill of exchange(B/E): written document in which a supplier is guaranteed payment
of a specified amount by a drawee by a fixed date. The drawee is generally the
customer but is likely to be the customer's bank if the bill of exchange is used with a
term letter of credit. The bill can request immediate payment ("at sight" or "on
demand"). It can specify payment at a later date ("the term"). Drawees become
legally liable for payment once they accept (agree to pay) the bill.

5. • Certificate of Origin (C/O): statement on the origin of goods. You may need one if
you're exporting to a number of countries. They're available from your chamber of
commerce for goods of EU origin.
• CFR: (Cost and Freight). The seller clears the goods for export and meets the cost
of carriage to the port in the destination country. But the buyer bears all risks after
delivery, which occurs when goods pass over the ship's rail in the port of shipment.
The buyer also bears any extra costs caused by events that happen after delivery.
• Certificate of inspection: document certifying that certain types of goods (such as
perishable items) were in good condition before shipment.
• C.I.F. : (Cost Insurance and Freight). The price quoted includes cost, freight and
insurance.
• Commercial invoice: bill listing the goods and prices shipped by an exporter.

6. • Country of Origin : The origin country of the goods, where the goods have
originated from.
• Country of Final Destination : The country of final destination where the goods are
finally reaching.
• C & F : Cost and Freight.
• Consignee: Consignee is the party who makes payment for the material received. It
can be actual buyer or any third party or the overseas bank.
• CHA (Custom House Agents) :
• Container :A uniform, sealed, reusable metal "box" in which merchandise is shipped
by vessel, truck, or rail.

7. • Clearing Agent : A representative in a foreign market who attempts to sell your good
or service through his or her network. Agents may be exclusive or represent many
companies. They usually do not take responsibility for delivery or servicing of your
product and are paid on a commission basis.
• DGFT (Directorate General of Foreign Trade) :
• DA / DP: (Delivery against Acceptance & Delivery against Payment). It means that
goods are sent on credit basis. It is possible on when both the parties know each
other.
• DEPB (Duty Entitlement Pass Book) :
• DFRC (Duty Free Replenishment Certificate) :
• EPCG (Export Promotion Capital Goods) :
• ECGC (Export Credit Guarantee Corporation) :

8. • FMS (Focus Market Scheme) :
• Final Destination : The destination where goods will finally reach.
• FOB: (Free On Board). In FOB terms, goods are sent to opposite party on cost
basis.
• GSP (Generalised systems of Preferences) :
• Marks : Letters, numbers, and other symbols placed on cargo packages to facilitate
identification.
• MLFPS (Market Linked Focus Product Scheme) :
• Notify Party : A party indicated in the transport document to be notified by the
shipping company of the arrival of a shipment.

9. • Port of Loading : The port from where the material will be loaded.
• Port of Discharge : The port where the goods will be discharged or unloaded.
• Proforma invoice: invoice provided by an exporter to an import customer before
shipping. Typically used when the importer has to organise foreign exchange or get
an import licence.
• Packing List : User can generate one or more packing lists for each invoice. There is
also option for user defined packing List, where user can define columns as per their
requirements.
• Quotation: offer to sell goods at a stated price and under specified conditions.
• Shipment Info : A form wherein certain additional information is collected to
generate further documents and reports.

10. • Shipment Advice : Shipment Advice is for advice to buyer regarding goods and
other instructions.
• Terms of delivery: cover the division of responsibility for the costs of an export or
import sale and for the risk of loss or damage in transit.
• Shipping Instructions : This form relates to instructions for CHA.
• SDF Form : Statutory Declaration Form. A document submitted to customs
authorities by exporters verifying that shipping bills are accurate and complete. An
exporter confirms on form SDF that the amount paid by the buyer is the same as the
full export value stated on the shipping bill.
• VAT: Value Added Tax (VAT) is a general consumption tax assessed on the value
added to goods and services.
• VKUY (Vishesh Krishi Upaj Yojana) :

11. • P.P. - Parcel Post
• I.M.C. Code - Indian Merchants Chamber
• C.T.D. - Combined Transport Document
• AwB - Airway Bill
• Srcc - Strikes, Riots, and Civil Commotions
• H.S. - Harmonized System
• T.L.C. - Transferable Letter of Credit
• G.R. - Goods Receipt
• AR4 - Area of Repair / All Risk
• Q.C. - Quality Control
• E.T.D. - Estimated Time of Departure
• E.T.A. - Estimated Time of Arrival
• E.P. - Export Promotion
• F.C. - Free Carrier
• B.V. - Bureau Veritas

12. • J.V. - Joint Venture
• L.S.D. - Lashed Secured Dunnaged
• B.R.C. - Bank Realisation Certificate
• C.B. - Container Base
• T.T. - Telegraphic Transfer
• S.S. - Split Shipment
• F.C.C. - Fully Cellular Containership
• G.R.I. - General Rate Increase
• P.A.N. - Permanent Account Number
• G.I.R. - General Index Register
• S.S.I. - Small Scale Industries
• I.E.M. - Industrial Environmental Management
• RCMC - Registration-cum-Membership Certificate
• C.S.T. - Central Sales Tax
• EH - Export House

13. • TH - Technical Help
• STH - Star Trading House
• SSTH - Super Star Trading House
• BIN - Bank Identification Number
• R.B.I. - Reserve Bank of India
• GTA - Goods Transport Agency
• R.B.I. - Reserve Bank of India
• PLA - Personal Ledger Account
• C. Ex. Reg. No. - Central Excise Registration No.
• P.O. - Purchase Order
• S.O. - Sales Order
• C.I. - Commercial Invoice
• Laycan - Layday Cancelling Date

14. • Letter of Credit(L/C) : A document that a buyer can request from his bank in order to
guarantee that the payment for goods will be tranferred to the seller. Basically, a
letter of credit gives the seller reassurance that he will receive the payment for the
goods. In order for the payment to occur, the seller has to present the bank with the
necessary shipping documents confirming the shipment of goods within a given time
frame.

15. Types of Letter of Credit
1. Irrevocable
2. Unconfirmed
3. Confirmed
4. Standby Letters of Credit
5. Revolving Letter of Credit
6. Transferable Letter of Credit
7. Back-to-Back Letter of Credit

16. Format-LetterofCredit

17. • BOND: A debt instrument issued for a period of more than one year with the purpose
of raising capital by borrowing.
Types of Bond
1. Secured Bond
2. Callable Bond
3. Commercial Paper
4. Convertible Bond
Issuing Bond
• Bonds are issued by public authorities, credit institutions, companies and
supranational institutions in the primary markets.

18. • License : License is a government document that authorizes the export of specific
goods in specific quantities to a particular destination.
Export license depends on the nature of goods to be transported as well as the
destination port.
Who can Apply?
1. A Company or Firm.
2. Private Limited Company.
3. A partnership Firm.
Where you get an Export License?
• Pvt. Ltd. Co. Need to get MoU prepared by a legal counsel & then get it registered in
Registrar of Companies(ROC) of your state.
• Partnership Firm need to get a partnership deed prepared and signed by the partners
through an advocate, get it registered with ROC.
• Open a Bank Account in Company’s Name.

19. • Account is Opened, you need to approach the Directorate General of Foreign Trade
of India of your region for obtaining an Import Export Code Number.
• It is necessary to get registered with the DGFT(Director General of Foreign Trade),
Ministry of Commerce, Govt. of India.
• DGFT provide exporter a unique IEC Number. It is a 10 digit code required for the
purpose of export.
Documents Required.
• Bank Certificate from the bank on Bank letter head as per proforma (Part B) given in
the application.
• Partnership Firms – Date of Birth(Individual)
• No. of IECs held along with their details.
• Companies – Extract of Board of Resolution.
• MOA with Form 32 & ROC in case of change in directors.
• PAN Card Copy, 2 passport size of photographs.

20. • EPCG (Export Promotion Capital Goods)
• Who are eligible : The Manufacturers, Exporters, Merchant Exporters.
• Condition under EPCG :
• 1. The export obligation shall be fulfilled by the export of goods manufactured or
produced by the use of the capital goods imported under the scheme.
• 2. Export proceeds shall be realized in freely convertible Currency.

21. INTRODUCTION TO SOFTWARE
• SKY EXPORT AS THE NAME IT SELF REPRESENTS
IT IS SOFTWARE DESIGNED TO TAKE CARE OF ALL
YOUR EXPORT DOCUMENTATION.
• IT COVERS ALL YOUR EXPORT OPERATION, FROM
START TO END.
• IT IS WELL DIVIDED IN TO TWO PARTS,ONE TAKE
CARES OF YOUR PRESHIPMENT ACTIVITY AND
SECOND WILL TAKE CARE OF YOUR
POSTSHIPMENT.
• VARIOUS REPORTS ARE DESIGNED FOR DATA
MINING

22. • ALL REQUIRED
MASTERS
WISE MARKS,
BANK ETC.
• PRE
SHIPMENT
• POST
SHIPMENT
• ALL REQUIRED
REPORT FOR
ANALYSIS AND
FURTHER
BUSINESS
INTELLIGENCE

23. Master
• MASTERS ARE USED FOR ENTRY AUTOMATION.
• ONCE A ENTRY IS PLACED IN MASTER IT WILL DISPLAY THE SAME
ENTRY AT THE TIME OF RESPECTIVE TRANSACTION.
• FOR EXAMPLE WHEN YOU ADD MARKS ENTRY IN THE MARKS
MASTER IT WILL DISPLAY THE SAME ENTRY AT THE INVOICE, YOU
CAN SELECT DIFFERENT MARKS FROM THE MASTER HENCE IT
AVOIDS THE ENTRY DUPLICATION AND SAVES YOUR PRECIOUS
TIME.

24. Local Supplier : Supplier
Supplier Name
& Address

25. Sales Tax No.
Central Sales Tax No.
Consignee : Consignee is the Party who makes payment for the material received. It can be actual
buyer or any third party or the overseas bank.

26. When click on consignee name
asking for Select the Consignee
Name.
Consignee Bank : Bank of Overseas Buyer.

27. Any third party included in the contract for e.g. –
Agent.
Buyer’s other than Consignee : Any third party included in the contract.

28. In case of LC terms, the payment is made by
the overseas bank and not by the actual buyer.
In this case the bank will be Consignee and the
actual buyer will be Notify Party.(Name &
Address).
Notify Party : The payment is made by the overseas bank and not by the actual buyer.

29. Where the goods
have originated
from.
Country of Origin : Where the goods have originated from.

30. Exporter’s Bank Details
Exporter’s Bank : Exporter’s Bank

31. Where the
material will be
loaded.
Port of Loading : Place of Goods Loading

32. Where the goods will be
discharged or unloaded.
Port of Discharge : Place of Goods discharged or unloaded.

33. Exporter’s Factory / Godown
Details.
Factory : This is a Factory details of Exporter’s where it is located.

34. Mode of transport
Pre-Carriage By : Transport

35. Which currency used for export like
– INR, USD, EURO etc.
Currency : User needs to specify currency in Primary / Secondary formats.

36. Notes of delivery terms
or payment details.
Terms of Delivery / Payment : It is a Condition of a Delivery / Payment Term.

37. Like – PCS, CTNS,
KGS, TON etc.
Units : Unit is the unit in which items to be sold.

38. Label for container.
Marks : This Marks is Label for Boxes.

39. Main Group for item.
Group : It is a Main Group

40. Sub Group for item
Name.
Sub Group : It is to define that the item, which is created, falls under which sub and Main Group.

41. Raw material is used for export
documents.
Raw Material Item : Item can be used for export.

42. Item : Actual Product for Export.
Item description.

43. Item : Product for Export.
Item description.

44. Other than Item
description.
Non Item : BAGS, DRUMS.

45. Custom House Agent
Clearing Agent / Insurance : any substance used to clear a specimen or preparation for microscopic
examination.

46. Narration using for Particular Invoice.
Narration : It is used for brief description of Narration.

47. Bill of Exchange : A bill of exchange is a written order by the drawer to the drawee to pay money to
the payee.
Bill of Exchange

48. Item for Other Packing List :
Description of
Other packing list

49. Addition : It is used for Extra Additional Charges.
Additional Charges
for using Invoice

50. Bond : A debt instrument issued for a period of more than one year with the purpose of raising
capital by borrowing.
Bond issuing by
Govt.

51. MLFPS - Market Linked Focus Product Scheme It is used for Claim
preparation, submission & follow-up for Issuance of Licenses
FMS - Focus Market Scheme
License : License is a government document that authorizes the export of specific goods in specific
quantities to a particular destination.

52. Standard, Refrigerated, Flat
Rack, Open Top, High Cube,
Ventilated.
Container : It is a Storing of Goods / Materials.

53. Invoice Back Side : It is used for back side printing on invoice.
back side printing of
invoice.

54. Useful shortcuts keys while preparing documents:
• F1 for calling popup window where data is listed from master. For e.g. Consignee
details in Order Acceptance or Proforma invoice or invoice comes from Consignee
master. When Clicked for 1st time, the list of buyers comes automatically and one can
select from the list. But what if once buyer’s name is selected and want to change,
Press F1. The list reappears for selection. F1 is also used in description of goods
where on F1 list of items pops up.
• F7 for deleting lines in description of goods.
• F8 for inserting lines in description of goods.
• Tab & Shift Tab in Description : To move horizontally from one column to next i.e.
from description to qty or from qty to rate press Tab Key. Shift + Tab to move
backward.
• Up arrow / down arrow in Description : To move vertically in same column press
up arrow for upward movement and down arrow for downward movement.

55. • Toolbar: Toolbar is a device that provides different operating tools
(options) on clicks of mouse. For e.g. – Add, Edit, Delete etc. The
small boxes in toolbar are small buttons with pictures. The pictures
also represent the function. For e.g. - Add button shows picture of
new form, Edit button shows picture of pen, Delete button shows
picture of cross mark and so on.

56. Picture Name Description
Add
A blank Page picture represents the Add button. Add is for
adding new records either to masters or to documents.
Edit
Picture of writing pen is on Edit button. Click for changing
the details already entered.
Save
Icon of Floppy represents Save button. To save the current
data, click on this icon.

57. Picture Name Description
Delete
Delete is for deleting unwanted records. Picture of ‘X’ in red
is for delete icon.
Cancel
Does not Save the Changes in Existing Entry OR New Entry
Added Recently in Open Master or Document.
First
This button makes First Record Visible of the current open
form.

58. Picture Name Description
Previous
This Button Navigates to the Previous immediate record of
the current open form.
Next
This Button Navigates to the Next immediate record of the
current open form.
Last
This Button Navigates to the Last record of the current open
form.

59. Picture Name Description
Find
This Button helps user to find a particular record out of many
records for viewing.
Print
This button can be used for printing Documents, which are
open.
Exit
User can close the current open form by clicking on this
button.

60. Exporter’s Co.
Name & Address.
Terms of Delivery
/ payment.
Supplier’s Name
& Address

61. Details of Goods
with Qty, Rate

62. It is Addl. Chgs.
Percent Value.
Additional
Charges
Currency – USD,
INR, AUD etc.
It is Calculate
Basic Amt. +
Additional Chgs.

63. It is a Company’s
Signature & it is directly
(reflects) from Settings.
Payment Terms
coming from
masters.

64. Order Acceptance
It is generated when an Order from Foreign buyer is
accepted.

65. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

66. List of Goods which is
Exporting.

67. It is Addl. Chgs.
Percent Value.
Additional
Charges
Currency – USD,
INR, AUD etc.
It is Calculate
Basic Amt. +
Additional Chgs.
It is a Company’s
Signature & it is directly
(reflects) from Settings.Brief description
of invoice.

68. Proforma Invoice
It can be used either as sales contract or as Invoice for Items sent
on approval basis.

69. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

70. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

71. List of Goods which is
Exporting.

72. It is Addl. Chgs.
Percent Value.
Additional
Charges
Currency – USD,
INR, AUD etc.
It is Calculate
Basic Amt. +
Additional Chgs.
It is a Company’s
Signature & it is directly
(reflects) from Settings.Brief description
of invoice.

73. Letter of Credit
• This term is more secured for both the parties. This is
the term which majority of exporters and importers
prefer. L/C is opened by the importer party and is
forwarded to exporter. The bank of importer party would
give letter of credit stating that the payment for the goods
will be made by the bank on receipt of goods. It means
that the exporter party is secured for money and the
importer is secured for goods.

74. Letter of Credit Details
Rupees,
Dollar, EURO
Actual buyer /
third party name

75. Advance License
• An advance licence is granted for the import of inputs without payment of basic customs duty.
Such licences shall be issued in accordance with the policy and procedure in force on the date of
issue of the licence and shall be subject to the fulfillment of a time-bound export obligation, and
value addition as maybe specified. Advance licences maybe either value based or quantity based.
Item details with
Qty, Unit etc.

76. EPCG (Export Promotion Capital Goods)
License No.

77. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

78. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

79. List of Goods which is
Exporting.

80. It is Addl. Chgs.
Percent Value.
Additional
Charges
Currency – USD,
INR, AUD etc.
It is Calculate
Basic Amt. +
Additional Chgs.
It is a Company’s
Signature & it is directly
(reflects) from Settings.Brief description
of invoice.

82. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

83. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

84. List of Goods which is
Exporting.

85. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

87. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

88. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

89. List of Goods which is
Exporting.

90. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

92. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

93. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

94. List of Goods which is
Exporting.

95. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

97. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

98. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

99. List of Goods which is
Exporting.

100. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

102. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

103. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

104. List of Goods which is
Exporting.

105. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

107. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

108. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

109. List of Goods which is
Exporting.

110. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

112. Exporter’s Co.
Name & Address.
Consignee’s
Name & Address Buyer’s Name &
Address

113. Notify Party
Name & Address.
Terms of delivery
/ payment
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Where the goods
are reaching.
Place of Goods
where finally goods
are reaching.

114. List of Goods which is
Exporting.

115. Brief description
of invoice.
It is a Company’s
Signature & it is directly
(reflects) from Settings.

116. Click Select & insert
shipment date after
click update.

117. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Exporter’s Co.
Name & Address.
Consignee’s
Name & Address
Buyer’s Name &
Address

118. Notify Party
Name & Address
Terms of Payment
/ discount details.
INR, USD, AUD
etc.

119. List of Goods which is
Exporting.

120. It is a Company’s
Signature & it is directly
(reflects) from Settings.

121. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Consignee Name
& Address
Place of Goods
are unloaded.

122. List of Goods which is
Exporting.

123. Description of packages

124. Bank Name
Company Name

125. Exporter’s Name &
Address
Consignee Name &
Address

126. Notify Party Name &
Address
Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Place of Goods
where finally goods
are reaching.

127. Description of
goods details

128. Certificate of origin

129. Certificate of Origin
Exporter’s Name
& Address
Consignee’s
Name & Address

130. Description of
goods details

131. Place, Date &
Authority Signatory.

132. Exporter’s Name
& Address
Consignee’s
Name & Address

133. Description of
goods details

134. Exporter’s Name
& Address

135. ARE1 is used for Application of removal of excisable goods for export by air / sea / land.
Address of
Supreintendent of
central

136. Description of Goods
with additional duties.

137. Certificate of Central
Excise

138. Certificate of
Custom Officer

139. ARE3 is used for Application of removal of excisable goods for export warehousing.
Central Excise
Registration No.

140. Description of
goods with duties.

141. Description of
packages.

142. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Exporter’s Name
& Address
Place of Goods
are Loaded.
Place of Goods
are unloaded.

143. Description of
goods details
Amount in
Words.

144. Authorized signatory like –
CHAIRMAN, DIRECTOR.

145. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Exporter’s Name
& Address

146. Description of
goods details

147. Exporter’s
Name

148. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.
Exporter’s Name
& Address

149. Description of
goods details

150. Exporter’s Name
& designation

151. Exporter’s
Name

152. Exporter Name

153. Click to Add button & asking search
for Invoice No. Select invoice No. &
get details of selected invoice.

154. Description of
goods details

155. Like – Director,
Chairman.

156. Click to Add button & asking search for Invoice No.
Select invoice No. & get details of selected invoice.

157. Currency –
USD, INR.

158. Select invoice No. & get details of selected invoice.

159. ECGC – (Export Credit Guarantee Corporation)
Shipment details

160. Click to Add button & asking search for
Invoice No. Select invoice No. & get details
of selected invoice.

161. Place of Goods
are Loaded.
Place of Goods
are unloaded.
Party’s Bank
Name
Exporter’s Bank
Name

162. Description of
goods details

163. Currency –
USD, INR.
Description of
invoice.
Exporter’s
Name &
Designation.
Additional
Charges

164. Commercial Invoice
Commercial Invoice can be generated for Buyer and for bank. User can change
the details of commercial invoice as per buyers’ requirement.

165. Click to Add button & asking search for
Invoice No. Select invoice No. & get details
of selected invoice.

166. Place of Goods
are loaded.
Place of Goods
are unloaded.
Where the goods
are finally reaching.
Transport
Party’s Bank
Name

167. Details of Marks, Material, No. of pkgs, Qty,
Rate, Amount.

168. Description of
Invoice.
Exporter’s
Name &
Designation.
Currency – INR,
AED, USD.
Additional
Charges
Amount in
words.

170. Consignee Name
& address
Notify Party
Name &
Address
Buyer’s Name
& address

171. Place of Goods
are loaded.
Place of goods
are unloaded.
Terms of
delivery &
payment
Where the
goods are
finally reaching.

172. Description of
goods details

173. Narration of
invoice.
Exporter’s Co.
Name

175. Exporter’s Name
& Address
Consignee Name
& Address
Buyer Name &
Address

176. Notify Party
Name & Address
Terms of Delivery
& Payment
Place of Goods
are loaded.
Place of Goods
are unloaded.

177. Description of
goods details

178. Narration of
invoice.
Exporter’s Co.
Name

180. Click to Add button & asking search for
Invoice No. Select invoice No. & get details
of selected invoice.
Exporter’s Name
& Address
Buyer Name &
Address
Consignee Name
& Address

181. Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Place of Goods
where finally goods
are reaching.
Notify Party Name & Address
Where the goods
have originated.
Terms of
delivery

182. Description of
goods details

183. Narration of
invoice.
Exporter’s Co.
Name

185. Exporter Name
& Address
Buyer Name &
Address
Consignee Name
& Address

186. Place of
Goods loaded.
Place of Goods
Unloaded / discharged.
Transport
Place of Goods
where finally goods
are reaching.
Notify Party Name & Address
Where the goods
have originated.
Terms of
delivery

187. Description of
goods details

188. Narration of
invoice.
Exporter Co.
Name & Date

189. Click to Add button & asking search for Invoice No.
Select invoice No. & get details of selected invoice.

190. Currency –
USD, INR etc.
Additional
Charges

191. Exporter Bank
Name & Address

192. ARE1 details

193. Payment /
Received Details.

194. Exporter Name
& Address
Consignee Name
& Address
Additional Info.
Of Invoice

195. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.
Exporter Name
& Address
Exporter Bank
Name & Address

196. Exporter Name
Exporter
Address

197. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.
Company Name & Address.
Co. Bank Name & Address.

198. Narration of
invoice.
Exporter’s Co.
Name

199. Exporter
Address
Exporter Name

200. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.

201. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.
Exporter Name
Buyer Name
After the Complete Transaction what actual cost Company beered for the single transaction.

202. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.

203. Details of goods
with Qty & Rate

204. Exporter Name
& Date
Exporter Bank
Name & Address

205. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.
Consignee
Bank & Address
Exporter Name
& Address
Exporter Bank
Name & Address

206. Details as per selected
invoice.

207. Insert any remarks or narration of
particular invoice.
Exporter Name
& Designation

208. Click to Add button & asking
search for Invoice No. Select
invoice No. & get details of
selected invoice.
Exporter Name
& Address

209. Get details of
selected invoice.

210. Other documents

211. User Defined Letter
Print user defined
letter for Party,
consignee, etc.

212. Exporter /
Company Bank
Name
Consignee Name

213. Pending Order Report (Item wise)
Purchase pending Order
Report (Item wise).

214. Item-Group wise Report
Item-Group wise
Report with Qty,
Rate & Amount.

215. Currency / Payment wise Report
PreshipmentCurrency wise
Detailed Report.

216. Currency / Payment wise Report
PreshipmentCurrency wise with
conversion rate
Report.

217. Export Register
Export register of
Preshipment Date
wise with Consignee
Name, Amt etc.

218. Export Register
Export Register Preshipment
Invoice No. wise with details
of Consignee name. Amt,
Invoice No. etc.

219. Export Register
Export register Post
shipment Date wise with
Consignee, Invoice Amt.

220. Export Register
Export Register post
shipment Invoice
No. wise Report.

221. FOB Sales
FOB Sales Item
wise Report with
Monthly Summary.

222. FOB Sales
FOB Sales
Consignee wise
Monthly Total Sales.

223. Consignee Master Printing
Consignee Master
Details

224. LC (Letter of Credit) Register
LC Register Details

225. Check list Report with
Date & No. of order
Acceptance, Proforma
invoice, Packing List etc.

226. Outstanding Payment
Outstanding
Payment Report with
Consignee wise.

227. Outstanding Payment (Letter)
Payment Reminder
for Outstanding
Payment.

228. Buyer / Consignee / Item wise Report
List of Buyer report

229. Buyer / Consignee / Item wise Report
List of Items Report

230. Buyer / Consignee / Item wise Report
List of consignee
report

231. Pending Order Report (Consignee wise)
Consignee wise
Purchase Pending
Order Report.

232. CHA Expenses
Report.

233. Utilities  Settings  Page 1
Page 1 used for
Preshipment
Postshipment Setting.

234. Utilities  Settings  Page 2

235. Utilities  Settings  Page 3
Setting Page will be
used for Transaction.

236. Create New user

237. No – i.e. there is no
rights to user. Like –
Add/Edit/Delete
i.e. – It is disabled Object
for the particular form.
New user for
Particular module
with Add, Edit
Access.

238. Get Master from
Tally. (Units, Groups,
Sub Group etc.

239. Master export to
Tally from EXPORT.

240. Transaction entries
export to Tally from
EXPORT.

241. This Particular Setting is following
forms – Invoice, Proforma Invoice,
Order Acceptance, Packing list.

242. Discount in invoice
(option is Setting
Page 1).

243. Advance License
Alerts (Option is
Setting page 1).

244. World Time Refresh
(Option is Setting
Page 2).

245. Reports Top & Left
margin (Option is
Setting Page 2)

246. Prefix (option is
Setting page 3).

247. Suffix in proforma
Invoice (option is
Setting Page 3).

248. LC Details on
Company Selection
(Option is Setting
Page 1).

249. Prefix & Suffix
(Option is Setting
page 3)

250. Rate Column is
block (option is
setting page 3).

251. Allow manual Amount in
proforma invoice (option
in Setting Page 2).

252. BACKUP / RESTORE / REGISTRATION
• Backup (Auto Backup, Manual Backup, Restore database)
• Registration
• Create New Financial Year

253. Auto Backup
Backup Database

254. Manual Backup
Select & Click to OK

255. 1. Select drive & folder
where to data backup.
2. After selecting
folder click OK
button.

256. Your Data backup
successfully
Completed.

257. 1. Select Company,
which Company
restore.
2. After Selecting Company
Automatically display path
where data backup is located.
3. After Selecting
Click OK Button.
Restore Database

258. Restore Successfully
Completed.

259. Update Database
Update Database : Changes in database structure, Export Module
Type today’s password & Click
to UPDATE DATABASE

260. Updating database
company wise.

261. 1. Click to Create period
2. Open
this form
3. Select &
Click to
‘Create’
Method - 1

262. 1. Click to Create
New Financial year
2. Select Company Name &
New period from then Click to
‘Create’ Button.
Method - 2
Create Company

263. Procedure for filing of offline to online DEPB Application:
• After entering all the data and after saving the application, click on print for either normal
printout or also for uploading of application. A window as shown below will open. For normal
printout, click on OK and take the printout. For uploading of application, click on check box of
Create XML file and click OK.