PROCEDURE OF EXPORT AND DOCUMENTATION

1. INTERNATIONAL MARKETING
PROCEDURES AND DOCUMENTATION IN EXPORTS
Submitted by
Saloni Aul
501604040

2. EXPORTS?
• Exports are goods that are produced in
your own country and shipped to
another country for sale.
• They can also be used for trade with
another country if the home country
needs a product from the country they
are exporting to.
• Exports are often referred to when
speaking about international trade,
which is simply the exchange of goods
and services with other countries.

3. ADVANTAGES/ DISADVANTAGES
• Ownership advantages are the
firm's specific assets, international
experience, and the ability to
develop either low-
cost or differentiated
products within the contacts of
its value chain. The locational
advantages of a particular market
are a combination of market
potential and investment risk.
• Internationalization advantages are
the benefits of retaining a core
competence within the company
and threading it though the value
chain rather than
to license, outsource, or sell it
• For small and medium
enterprises (SMEs) with fewer than
250 employees, selling goods and
services to foreign markets can be
more difficult than serving the
domestic market.
• The lack of knowledge of trade
regulations, cultural differences,
different languages and foreign-
exchange situations, as well as the
strain of resources and staff, interact
like a block for exporting.

4. 1. LIST OF DOCUMENTS NEEDED IN
EXPORTS
2. PROCEDURE FOR EXPORTS

5. LIST OF DOCUMENTATION NEEDED IN
EXPORTS
1. Commercial Documents
2. Regulatory Documents
3. Export Assistance Documents
4. Documents required by Importing
Countries.

6. 1. Commercial Invoice: This is the first basic
and the only complete document in an
export transaction. It is, in fact, a
document of contents containing
information about goods. Harmonized
System Nomenclature (HSN), price
charged, the terms of shipment and
marks and numbers on the packages
containing the merchandise.
COMMERCIAL DOCUMENTS

7. 2. Bill of Lading: Bill of lading (B/L) is
a document which is issued by the
shipping company acknowledging
that the goods mentioned therein
are either being shipped or have
been shipped. This is also an
undertaking that the goods in like
order and condition as received will
be delivered to the consignee,
provided that the freight specified
therein has been duly paid.

8. 3. Airway Bill: In air carriage, the
transport document is known as
the airway bill. This document
performs three functions of a
forwarding note for the goods,
receipt for the goods tendered, and
authority to obtain delivery of
goods. Since it is non-negotiable, so
it does not carry the same validity
as a bill of lading for sea transport
carries.

9. 4.Bill of Exchange (B/E): Bill of exchange is an
instrument or draft used for the payment in
international / export business. It is an
instrument in writing containing an
unconditional order, signed by the marker,
directing a certain person to pay a certain sum
of money only to or to the order of a person or
to the bearer of the instrument. The person to
whom the bill of exchange is addressed is to
pay either on demand or at a fixed or a
determinable future.

10. 5. Letter of Credit: It is a written
instrument issued by the buyer’s
(importer’s) bank, authorising the
seller (exporter) to draw in
accordance with certain terms and
stipulating in a legal form that all
such bills (drafts) will be honoured.
Letter of credit provides the
exporter with more security than
open accounts or bills of exchange

11. Regulatory Documents
1. LEGAL DOCUMENTS FOR EXPORT: There are two types of regulatory documents:
(i) Documents needed for registration, and
(ii) Documents needed for shipment
2. SHIPPING BILL:
The shipping bill is the main document on the basis of which the custom’s permission for
export is given. Post parcel consignment requires customs declaration form to be filled
in.
3. MARINE INSURANCE POLICY:
It is the basic instrument in marine insurance. A marine policy is a contract and a legal
document which serves as evidence of the agreement between the insurer and the
assured. The policy must be produced to press a claim in a court of law. An exporter must
also put up the marine insurance policy as a collateral security when he gets an advance
against his bank Credit.

12. Exports Assistance Documents:
For availing of a number of incentives and assistance, an exporter is required to fill in a number of documents.
• Application Form for Registration: Exporters desirous of availing themselves of the benefits of the
import policy are required to register themselves with the appropriate registering authority such as
Export Promotion Councils (EPC), Commodity Boards and Chief Controller of Imports and Exports
(CCIE), New Delhi.
• Allotment of Indigenous Raw Materials on Priority Basis: Manufacturer- exporters may apply to
the Director of Export Promotion, Ministry of Commerce, for replenishment of the indigenous
materials used in the manufacture of goods for export.
• Duty Drawback: For claiming this incentive, the main document is the customs attested drawback
copy of shipping bill. This is to be accompanied by other documents such as drawback payment order,
final commercial invoice and a copy of bill of lading or airway bill, as the case may be.
• REP License and CCS: For claiming REP license and cash compensatory support (CCS), the
exporter is required to prepare and file a number of documents.

13. Documents required by Importing Countries
• Consular Invoice: It is
usually issued on the
specified form by the
consulate of the importing
country situated in the
exporting country. It gives
a declaration about the true
value of goods shipped.
The customs authorities of
importing company charge
valorem based on the value
mentioned on consular
invoice.

14. • Certificate of Origin: This
certificate is issued by the
independent bodies like
chamber of commerce or
export promotion council in
the exporting country. This is
a certification that the goods
being exported were actually
produced in that particular
country.

15. • GSP Certificate of Origin:
Goods which get the benefit
preferential import-duty treatment
in countries which implement the
Generalised System of
Preferences (GSP) should be
accompanied by the GSP
certificate of origin. This
certificate is given on the forms
prescribed by the importing
countries.

16. • Customs Invoices: It is also
made out on a specified form
prescribed by the customs
authority of the importing
country. The details given on
the document will enable the
customs authority of the
importing country to levy and
charge import duty.

17. • Certified Invoice: This is the
self-certified invoice by the
exporter about the origin of the
goods.

18. PROCEDURE
FOR
EXPORT

19. 1. Having an Export Order-
2. Examination and
Confirmation of Order-
3. Manufacturing or
Procuring Goods
4. Clearance from Central
Excise
5. Pre-Shipment Inspection
6. Appointment of Clearing
and Forwarding Agents
7. Goods to Port of
Shipment
8. Port Formalities and
Customs Clearance

20. 9. Dispatch of Documents by
Forwarding Agent to the
Exporter
10. Certificate of Origin
11. Dispatch of Shipment
Advice to the Importer
12. Submission of Documents
to Bank

21. THANK YOU