This document provides an overview and agenda for a presentation on migrating from on-premises SharePoint to SharePoint Online in Office 365. The presentation covers the reasons to migrate including improved collaboration and mobility. It discusses understanding the existing SharePoint environment, selecting migration tools like ShareGate, and planning the migration in phases including discovery, content cleanup, the migration, and validation. The presentation addresses governance considerations like site templates, naming conventions, and owner responsibilities. It provides a sample migration timeline and discusses training and adoption activities to support the transition.
When to use what in office 365 spchib19Johnny Lopez
The document provides an overview of different productivity use cases for Office 365 services including SharePoint, OneDrive, Teams, Planner, and others. It then defines and describes each major Office 365 service, highlighting key features and common uses. The document concludes with some governance considerations for provisioning and managing Office 365 services and examples of how different services can be used to connect, learn, and collaborate.
With more than 85 million people actively using Office 365, enterprises are looking to the platform to provide underlying technology to support knowledge management efforts.
In this webinar, Withum's Jill Hannemann, Principal, discusses fundamentals of a knowledge management strategy and areas where the technology of Office 365 aligns with process and people.
Jill focuses on how different workloads within Office 365 support functions such as sharing, organizing, finding, and retaining valuable, unstructured knowledge.
This document discusses creating a roadmap for a company's SharePoint success. It recommends developing a roadmap that defines business priorities, related SharePoint projects to implement initiatives, and an architectural plan. The roadmap approach involves understanding the current state, meeting with stakeholders, defining business goals and projects. Benefits include aligning SharePoint with business needs and defining governance, technology requirements, and a measure of success. The document provides examples of roadmaps and outcomes organizations have achieved.
Whether you’re new to Office 365 or looking to refine your approach, this webinar focuses on document management and ways to leverage Office 365. There are many different apps within Office 365 that can provide document storage, but which one is right for the different stages of a document’s development?
Planning how to roll out Office 365 for electronic files doesn’t have to be hard, and having a little help is never a bad thing. We share some of our best tips to rolling out document management with tools from Office 365.
You will get a better understanding of:
- Navigating the different apps within Office 365 that provide document storage
- Creating a simple document lifecycle that maps to governance and document management
- Setting up document management within Office 365, learn what should be turned on
Intranets With Office 365: What You Need To Know #spsdenver #spscolo #spsdenKanwal Khipple
This document discusses the benefits of using Office 365 for an intranet. It notes that there are financial benefits like infrastructure cost savings and automatic scaling. It also highlights innovation benefits like continuous rollout of new capabilities and integration with other technologies. Additionally, organizations no longer need to do technology upgrades since Office 365 provides cloud technology that is continually updated. The document provides an overview of topics that will be covered related to improving organizational culture and digital workplace strategy when using Office 365 for an intranet.
ARMA Vancouver (in partnership with ARMA VI) invited Bruce Miller from RIMtech to give his 2 day “Managing Electronic Records with SharePoint” workshop.
Bruce Smith recaps some of the key messages about managing an EDRMS project, the roles of IT and RM, metrics for measuring progress, and 3rd party tools to add recordkeeping capabilities to SharePoint.
Bruce Norman Smith has been a SharePoint champion at Environment Canada and the Medical Council of Canada. A Master’s degree in Library and Information Studies (MLIS, McGill ‘08) provides Bruce with graduate level training in business process analysis, database design, xml metadata development, and IM theory & methods. Bruce’s talent for bridging the gaps between business needs, RM and Archival requirements & technical best practices ensures your entire organization can benefit from a SharePoint implementation. His current focus is on mastering the infrastructure and services that support a rock solid ECM solution.
Bruce's blog site is: http://seek.itgroove.net/
Presentation given on June 11th, 2015 as part of the ITUnity Connect Online event, and sponsored by Colligo (www.Colligo.com), providing guidance on how to re-focus your SharePoint efforts around a user-centric approach.
When to use what in office 365 spchib19Johnny Lopez
The document provides an overview of different productivity use cases for Office 365 services including SharePoint, OneDrive, Teams, Planner, and others. It then defines and describes each major Office 365 service, highlighting key features and common uses. The document concludes with some governance considerations for provisioning and managing Office 365 services and examples of how different services can be used to connect, learn, and collaborate.
With more than 85 million people actively using Office 365, enterprises are looking to the platform to provide underlying technology to support knowledge management efforts.
In this webinar, Withum's Jill Hannemann, Principal, discusses fundamentals of a knowledge management strategy and areas where the technology of Office 365 aligns with process and people.
Jill focuses on how different workloads within Office 365 support functions such as sharing, organizing, finding, and retaining valuable, unstructured knowledge.
This document discusses creating a roadmap for a company's SharePoint success. It recommends developing a roadmap that defines business priorities, related SharePoint projects to implement initiatives, and an architectural plan. The roadmap approach involves understanding the current state, meeting with stakeholders, defining business goals and projects. Benefits include aligning SharePoint with business needs and defining governance, technology requirements, and a measure of success. The document provides examples of roadmaps and outcomes organizations have achieved.
Whether you’re new to Office 365 or looking to refine your approach, this webinar focuses on document management and ways to leverage Office 365. There are many different apps within Office 365 that can provide document storage, but which one is right for the different stages of a document’s development?
Planning how to roll out Office 365 for electronic files doesn’t have to be hard, and having a little help is never a bad thing. We share some of our best tips to rolling out document management with tools from Office 365.
You will get a better understanding of:
- Navigating the different apps within Office 365 that provide document storage
- Creating a simple document lifecycle that maps to governance and document management
- Setting up document management within Office 365, learn what should be turned on
Intranets With Office 365: What You Need To Know #spsdenver #spscolo #spsdenKanwal Khipple
This document discusses the benefits of using Office 365 for an intranet. It notes that there are financial benefits like infrastructure cost savings and automatic scaling. It also highlights innovation benefits like continuous rollout of new capabilities and integration with other technologies. Additionally, organizations no longer need to do technology upgrades since Office 365 provides cloud technology that is continually updated. The document provides an overview of topics that will be covered related to improving organizational culture and digital workplace strategy when using Office 365 for an intranet.
ARMA Vancouver (in partnership with ARMA VI) invited Bruce Miller from RIMtech to give his 2 day “Managing Electronic Records with SharePoint” workshop.
Bruce Smith recaps some of the key messages about managing an EDRMS project, the roles of IT and RM, metrics for measuring progress, and 3rd party tools to add recordkeeping capabilities to SharePoint.
Bruce Norman Smith has been a SharePoint champion at Environment Canada and the Medical Council of Canada. A Master’s degree in Library and Information Studies (MLIS, McGill ‘08) provides Bruce with graduate level training in business process analysis, database design, xml metadata development, and IM theory & methods. Bruce’s talent for bridging the gaps between business needs, RM and Archival requirements & technical best practices ensures your entire organization can benefit from a SharePoint implementation. His current focus is on mastering the infrastructure and services that support a rock solid ECM solution.
Bruce's blog site is: http://seek.itgroove.net/
Presentation given on June 11th, 2015 as part of the ITUnity Connect Online event, and sponsored by Colligo (www.Colligo.com), providing guidance on how to re-focus your SharePoint efforts around a user-centric approach.
This document summarizes a webinar on developing a SharePoint strategy. It provided an overview of SharePoint capabilities for collaboration, portals, enterprise search, content management, and business processes. It emphasized that simply deploying SharePoint without a strategy can result in disconnected information silos that are difficult to manage. The webinar outlined key steps to developing a SharePoint strategy, including defining processes and audiences, auditing content sources, creating use cases, and evaluating technology options. It stressed the importance of aligning any SharePoint deployment with organizational goals, processes, and information needs.
Adelaide Office 365 User Group August 2021 IntroArchon Gnosis
The August 2021 meeting of the Adelaide Office 365 User Group covered upcoming changes to Internet Explorer 11 and Office 2010 support. It also provided information on upcoming speakers and topics for future meetings in 2021 and 2022. Details were given on the next meeting in September featuring a discussion of Microsoft Viva and its offerings.
Collab365 - Modern collaboration in teams and projects powered by Office 365Jasper Oosterveld
Office 365 is the collaboration toolkit for businesses. We can choose between SharePoint, Office 365 Groups, Yammer and Microsoft Teams. Choice can be good but doesn’t necessarily make our lives easier. Jasper Oosterveld, Microsoft MVP & Cloud Consultant, is going to take you on a 60 minute journey through the Office 365 collaboration landscape. After this session, you have a clear understanding of the different tools and how these connect with each other. Making a choice has become a little bit easier.
NOW I Get it!! What SharePoint IS and why I need itMark Rackley
This document discusses SharePoint and why it can be difficult to understand. It begins by explaining that there is a lot of information available about SharePoint but it is conflicting and noisy, making it hard to know where to start. It also notes that SharePoint requires changing how people work. The document then defines SharePoint as a collaboration and organization platform that can be customized. It provides tips to avoid SharePoint pain, such as not expecting clear error messages. Finally, it emphasizes the importance of joining the SharePoint community to learn from others.
Knowledge sharing through communities sps detroitJohnny Lopez
Johnny Lopez is a passionate evangelist for SharePoint and Office 365 who draws on 10 years of experience in the U.S. Navy and 9 years working in the SharePoint community. He discussed how knowledge communities can be used to connect employees across an organization and share expertise to improve problem solving, decision making, and productivity by tapping into collective knowledge and experience. The presentation covered various Microsoft tools that can be used to create and participate in knowledge communities, including SharePoint, OneDrive, Teams, Planner, and Delve.
Creating a knowledge community across your organization sug dcJohnny Lopez
This document provides an overview of creating knowledge communities across an organization using Office 365 tools. It discusses what knowledge communities are and their purpose in connecting employees, creating expertise, providing ideas, and improving productivity. Specific Office 365 tools that can be used to capture knowledge are then reviewed, including SharePoint, OneDrive, Delve, Office 365 Groups, Planner, Yammer, Stream, and Microsoft Teams. The document aims to demonstrate how these tools can enhance collaboration across generations in an organization.
This document introduces SharePoint 2010 for document compliance, management and automation. It provides an overview of Netwoven, a company that provides SharePoint services and custom development. It describes the key solution areas Netwoven addresses including SharePoint upgrades, portal development, and business intelligence. It also covers business needs for document management and the components required for compliance, management and automation like storage, security and search. Finally, it outlines scenarios for using SharePoint and its key document management features.
Randy Williams gave a presentation on why organizations use SharePoint. He discussed common collaboration challenges such as information overload and distributed teams. SharePoint provides features to improve collaboration like team sites, document libraries, and lists. It also helps manage documents through versioning, check-in/out, and policies. SharePoint supports business processes with electronic forms, workflows, and connections to external systems. It makes information available through search and portals. Finally, SharePoint helps make better decisions with dashboards, Excel services, and data visualization tools.
Case study - Migration to office 365 from SharePoint 2010 spsclt17Johnny Lopez
Ceremity is a management and technology consulting firm headquartered in Houston, Texas that helps companies transform their businesses through business consulting and software development. The presentation discusses migrating from an on-premises SharePoint environment to SharePoint Online in Office 365. The benefits of migrating include improved collaboration, mobility, and enterprise search. The migration process involves understanding the current environment, planning the approach and activities, selecting migration tools, governance, and training users. Key phases of the migration include discovery, content cleanup, the migration itself, and validation and decommissioning of the old environment. Training and adoption activities are also important for a successful migration.
Summit 2013 - Practical SharePoint Information ArchitectureRuven Gotz
This document provides an agenda for a SharePoint conference session presented by Ruven Gotz. The agenda covers a range of topics related to practical SharePoint information architecture, including: requirements gathering, introduction to mind mapping, the importance of metadata, business process mapping, governance and adoption strategies. It includes times for sessions, breaks and lunch. The agenda is detailed and extensive, spanning from 9:00am to 3:30pm.
The document provides an overview of a presentation on making SharePoint useful. It discusses the importance of user adoption through useful, usable, and used solutions. Various usage scenarios for SharePoint are presented, as well as considerations for determining if SharePoint can meet business needs on its own or if extensions are required. The presentation covers options for configuring and extending SharePoint, including commercial add-ons and custom solutions, and provides examples of areas where SharePoint capabilities could be enhanced.
This document discusses considerations for designing and developing solutions for SharePoint. It covers team structures for SharePoint projects, designing sites, UI development approaches, required developer skills, development environments, execution models, logging and tracing, and deployment. It provides recommendations for team roles and structures, developing web parts and forms without code, and resources for SharePoint development.
SharePoint 2013 is coming, and you are starting to hear about all of the cool new features. But what if you have just upgraded to SharePoint 2010 or about to upgrade? Find out about what you can do to prepare for the next version even if you won't be going to SharePoint 2013 soon.
Introduction and What is New: Microsoft SharePoint 2013David J Rosenthal
The document provides an overview of new features in Microsoft SharePoint 2013 including improved social collaboration features through integration with Yammer, enhanced mobile access through Office Web Apps on multiple devices, and improved business intelligence capabilities such as new Excel services and PowerPivot support on iPad. SharePoint 2013 also focuses on improved eDiscovery, content management, and search capabilities along with a more modern interface and development tools.
MindSurf 2013 - Improving Business Productivity with SharePoint 2013Don Donais
The document discusses how SharePoint 2013 can help improve business productivity. It outlines barriers to productivity like outdated technology, lack of training, and siloed information. It then describes Microsoft productivity tools like Office 2013, Exchange, Lync, and SharePoint that can help with content creation, communication, collaboration and information organization. Key capabilities of SharePoint 2013 are sharing ideas and content, organizing teams and information, and discovering experts and answers through improved search and recommendations.
This document summarizes a presentation about integrating Office 365 with an existing intranet. It discusses the benefits of moving an intranet to the cloud, including cost savings, continual innovation, and no technology upgrades needed. It also covers best practices for planning an Office 365 intranet, such as information architecture, navigation, search, analytics, and engaging content. The presentation provides an overview of current and upcoming features in Office 365 and recommendations for leveraging them in an intranet.
In this webinar, Toby Ward, President and CEO of Prescient Digital Media, and Tamer El Shazli, VP, Technology + SharePoint Lead, Social Business Interactive, discuss the pros, cons, and overall capabilities of SharePoint 2013, and see how it stacks up to the competition.
Exploring SharePoint 2013 and Improving your Business ApplicationsSociusPartner
www.socius1.com/rapidsp - Get a feel for SharePoint 2013 and understand how it can improve your other business applications. See how to connect systems and users with the information they need.
This document discusses building a hybrid SharePoint information governance plan. It covers hybrid cloud considerations and business drivers for using a hybrid model. It then discusses hybrid cloud architecture and infrastructure, including directory synchronization and authentication topologies. It also covers various hybrid workloads like collaboration and records management, business intelligence, extranets, and search. The document provides overviews and considerations for governing each of these hybrid workload scenarios.
This document summarizes a webinar on developing a SharePoint strategy. It provided an overview of SharePoint capabilities for collaboration, portals, enterprise search, content management, and business processes. It emphasized that simply deploying SharePoint without a strategy can result in disconnected information silos that are difficult to manage. The webinar outlined key steps to developing a SharePoint strategy, including defining processes and audiences, auditing content sources, creating use cases, and evaluating technology options. It stressed the importance of aligning any SharePoint deployment with organizational goals, processes, and information needs.
Adelaide Office 365 User Group August 2021 IntroArchon Gnosis
The August 2021 meeting of the Adelaide Office 365 User Group covered upcoming changes to Internet Explorer 11 and Office 2010 support. It also provided information on upcoming speakers and topics for future meetings in 2021 and 2022. Details were given on the next meeting in September featuring a discussion of Microsoft Viva and its offerings.
Collab365 - Modern collaboration in teams and projects powered by Office 365Jasper Oosterveld
Office 365 is the collaboration toolkit for businesses. We can choose between SharePoint, Office 365 Groups, Yammer and Microsoft Teams. Choice can be good but doesn’t necessarily make our lives easier. Jasper Oosterveld, Microsoft MVP & Cloud Consultant, is going to take you on a 60 minute journey through the Office 365 collaboration landscape. After this session, you have a clear understanding of the different tools and how these connect with each other. Making a choice has become a little bit easier.
NOW I Get it!! What SharePoint IS and why I need itMark Rackley
This document discusses SharePoint and why it can be difficult to understand. It begins by explaining that there is a lot of information available about SharePoint but it is conflicting and noisy, making it hard to know where to start. It also notes that SharePoint requires changing how people work. The document then defines SharePoint as a collaboration and organization platform that can be customized. It provides tips to avoid SharePoint pain, such as not expecting clear error messages. Finally, it emphasizes the importance of joining the SharePoint community to learn from others.
Knowledge sharing through communities sps detroitJohnny Lopez
Johnny Lopez is a passionate evangelist for SharePoint and Office 365 who draws on 10 years of experience in the U.S. Navy and 9 years working in the SharePoint community. He discussed how knowledge communities can be used to connect employees across an organization and share expertise to improve problem solving, decision making, and productivity by tapping into collective knowledge and experience. The presentation covered various Microsoft tools that can be used to create and participate in knowledge communities, including SharePoint, OneDrive, Teams, Planner, and Delve.
Creating a knowledge community across your organization sug dcJohnny Lopez
This document provides an overview of creating knowledge communities across an organization using Office 365 tools. It discusses what knowledge communities are and their purpose in connecting employees, creating expertise, providing ideas, and improving productivity. Specific Office 365 tools that can be used to capture knowledge are then reviewed, including SharePoint, OneDrive, Delve, Office 365 Groups, Planner, Yammer, Stream, and Microsoft Teams. The document aims to demonstrate how these tools can enhance collaboration across generations in an organization.
This document introduces SharePoint 2010 for document compliance, management and automation. It provides an overview of Netwoven, a company that provides SharePoint services and custom development. It describes the key solution areas Netwoven addresses including SharePoint upgrades, portal development, and business intelligence. It also covers business needs for document management and the components required for compliance, management and automation like storage, security and search. Finally, it outlines scenarios for using SharePoint and its key document management features.
Randy Williams gave a presentation on why organizations use SharePoint. He discussed common collaboration challenges such as information overload and distributed teams. SharePoint provides features to improve collaboration like team sites, document libraries, and lists. It also helps manage documents through versioning, check-in/out, and policies. SharePoint supports business processes with electronic forms, workflows, and connections to external systems. It makes information available through search and portals. Finally, SharePoint helps make better decisions with dashboards, Excel services, and data visualization tools.
Case study - Migration to office 365 from SharePoint 2010 spsclt17Johnny Lopez
Ceremity is a management and technology consulting firm headquartered in Houston, Texas that helps companies transform their businesses through business consulting and software development. The presentation discusses migrating from an on-premises SharePoint environment to SharePoint Online in Office 365. The benefits of migrating include improved collaboration, mobility, and enterprise search. The migration process involves understanding the current environment, planning the approach and activities, selecting migration tools, governance, and training users. Key phases of the migration include discovery, content cleanup, the migration itself, and validation and decommissioning of the old environment. Training and adoption activities are also important for a successful migration.
Summit 2013 - Practical SharePoint Information ArchitectureRuven Gotz
This document provides an agenda for a SharePoint conference session presented by Ruven Gotz. The agenda covers a range of topics related to practical SharePoint information architecture, including: requirements gathering, introduction to mind mapping, the importance of metadata, business process mapping, governance and adoption strategies. It includes times for sessions, breaks and lunch. The agenda is detailed and extensive, spanning from 9:00am to 3:30pm.
The document provides an overview of a presentation on making SharePoint useful. It discusses the importance of user adoption through useful, usable, and used solutions. Various usage scenarios for SharePoint are presented, as well as considerations for determining if SharePoint can meet business needs on its own or if extensions are required. The presentation covers options for configuring and extending SharePoint, including commercial add-ons and custom solutions, and provides examples of areas where SharePoint capabilities could be enhanced.
This document discusses considerations for designing and developing solutions for SharePoint. It covers team structures for SharePoint projects, designing sites, UI development approaches, required developer skills, development environments, execution models, logging and tracing, and deployment. It provides recommendations for team roles and structures, developing web parts and forms without code, and resources for SharePoint development.
SharePoint 2013 is coming, and you are starting to hear about all of the cool new features. But what if you have just upgraded to SharePoint 2010 or about to upgrade? Find out about what you can do to prepare for the next version even if you won't be going to SharePoint 2013 soon.
Introduction and What is New: Microsoft SharePoint 2013David J Rosenthal
The document provides an overview of new features in Microsoft SharePoint 2013 including improved social collaboration features through integration with Yammer, enhanced mobile access through Office Web Apps on multiple devices, and improved business intelligence capabilities such as new Excel services and PowerPivot support on iPad. SharePoint 2013 also focuses on improved eDiscovery, content management, and search capabilities along with a more modern interface and development tools.
MindSurf 2013 - Improving Business Productivity with SharePoint 2013Don Donais
The document discusses how SharePoint 2013 can help improve business productivity. It outlines barriers to productivity like outdated technology, lack of training, and siloed information. It then describes Microsoft productivity tools like Office 2013, Exchange, Lync, and SharePoint that can help with content creation, communication, collaboration and information organization. Key capabilities of SharePoint 2013 are sharing ideas and content, organizing teams and information, and discovering experts and answers through improved search and recommendations.
This document summarizes a presentation about integrating Office 365 with an existing intranet. It discusses the benefits of moving an intranet to the cloud, including cost savings, continual innovation, and no technology upgrades needed. It also covers best practices for planning an Office 365 intranet, such as information architecture, navigation, search, analytics, and engaging content. The presentation provides an overview of current and upcoming features in Office 365 and recommendations for leveraging them in an intranet.
In this webinar, Toby Ward, President and CEO of Prescient Digital Media, and Tamer El Shazli, VP, Technology + SharePoint Lead, Social Business Interactive, discuss the pros, cons, and overall capabilities of SharePoint 2013, and see how it stacks up to the competition.
Exploring SharePoint 2013 and Improving your Business ApplicationsSociusPartner
www.socius1.com/rapidsp - Get a feel for SharePoint 2013 and understand how it can improve your other business applications. See how to connect systems and users with the information they need.
This document discusses building a hybrid SharePoint information governance plan. It covers hybrid cloud considerations and business drivers for using a hybrid model. It then discusses hybrid cloud architecture and infrastructure, including directory synchronization and authentication topologies. It also covers various hybrid workloads like collaboration and records management, business intelligence, extranets, and search. The document provides overviews and considerations for governing each of these hybrid workload scenarios.
SharePoint 2013 Migration - Your 5 Rules for SuccessChristian Buckley
An overview of SharePoint 2013, and best practices for organizing and orchestrating your migration to the latest version of SharePoint -- whether on prem, in the cloud, or a hybrid. Includes a quick overview of PointBeyond's migration planning services.
How to Improve Usability and Drive Productivity in SharePoint & Office 365James Wright
SharePoint is a place for businesses to store, collaborate, and share content and documents throughout your organization. SharePoint out-of-the-box has its share of usability challenges, which in turn can cause user adoption and productivity to suffer. Those challenges can easily be re mediated by implementing a few easy tips and tricks.
Join Intlock and Wendy Neal to learn how to drive greater user adoption and productivity by optimizing the SharePoint end user experience.
During this webcast, we will cover:
• What are some of the current usability challenges in SharePoint?
• How to overcome the usability and productivity challenges
• Top usability tips for SharePoint
• Top Metrics to use to drive usability and productivity in SharePoint
About Wendy Neal:
Wendy Neal is a .NET SharePoint Developer for DMI and a founding partner and community representative for SharePoint-Community.net. A regular speaker at industry and user group events, she is also a regular contributor for CMSWire.com and discusses all things SharePoint (and sometimes bacon) on Twitter and her blog. While Wendy is a developer at heart, she also focuses on usability, branding, evangelism, user adoption, training, and empowering power users to build their own solutions.
SPS Toronto 2017 Keith Tuomi - Migrating to SharePoint Online & OneDrive for ...Keith Tuomi
My SharePoint Saturday Toronto 2017 deck, focusing on the strategy and tactics that drive an intelligent, phased approach for migrating to Office 365, SharePoint Online, and OneDrive for Business.
Anatomy of an Intranet (Triangle SharePoint User Group) October 2016Michael Greene
Presented at the Triangle SharePoint User Group (TRISPUG.com) on October 7, 2014.
While many people see the intranet as a pretty (hopefully) homepage, in reality the modern enterprise intranet is a complex animal of many moving parts. Structuring of the information within the intranet, how that information is presented to the user, how the user interacts with it, how the organization manages it, and the physical branding that sits on top of all of it are all critical conversations to have if an intranet is going to be effective. In this session we’ll explore the building blocks of a successful intranet and discuss common intranet pitfalls to avoid on your next intranet roll-out.
Challenges and Victories During a Migration to Modern Microsoft 365Deb Walther
This document summarizes a company's migration from various file storage systems like Google Drive and Dropbox to a modern Microsoft 365 environment centered around SharePoint. It describes challenges with the previous disorganized systems and an approach taken to analyze needs, train site owners, and migrate content over a 6 week period. This included turning off permissions, identifying content owners, and keeping a consistent interface while avoiding custom code. The migration addressed issues with file organization, sharing, and future-proofing the storage platform for a growing biotech company.
In principle, you could have a hub site as your intranet home page, pull in corporate news from a communication site, and also give each department a team site for additional news items.
Does this mean we can use Hub Sites as our Intranet or is it still some building blocks missing?
This document discusses best practices for successful SharePoint migrations. It begins by introducing the presenters and their experience. It then discusses common reasons why migrations fail, such as not properly scoping the effort, lack of stakeholder buy-in, and failing to budget for all activities. The document outlines a five step strategy for successful migrations: 1) conducting an audit and inventory of the current environment, 2) cleaning up content, 3) choosing a migration approach, 4) redesigning the information architecture, and 5) creating a realistic schedule that accounts for dependencies and risks. It emphasizes testing migrations, getting stakeholder buy-in, and being realistic about timelines to help ensure migrations are completed on budget and on time.
The meeting introduced SharePoint and discussed its benefits over traditional email for collaboration and knowledge management. Attendees learned how SharePoint allows documents to be stored and edited in one central place rather than accumulating copies through email exchanges. The group discussed setting up a pilot implementation of SharePoint sites for various schools and departments to improve workflows and information sharing. Objectives for staff included learning to use the main SharePoint features and determining what knowledge assets should be shared across the whole organization versus within individual units.
Roles are necessary for successful SharePoint implementations and evolve over time. Initially, core roles include the executive champion to provide buy-in, the platform owner to oversee priorities, and an IT pro to manage servers. As implementations mature, additional roles emerge like developers for customizations, business analysts to understand needs, and site collection administrators to decentralize responsibilities. Scenarios like an intranet require roles like designers for branding, and governance committees to determine policies.
Teams Governance - SharePoint Saturday Calgary 2019Morio Kumagawa
Teams has quickly become the faster growing App in Microsoft History. But like any other new toy, there are many pit falls to avoid.
In this session we will look at the key areas of Teams you need to be aware of and how to control it. Allowing you leverage Teams, while keeping your data secure
SharePoint migrations rarely turn out as you plan them. They are sometimes risky and too often take longer than planned. Over the last 10 years of migrating from SharePoint 2003, 2007, 2010 to the latest versions of SharePoint/Office 365 we’ve seen a consistent theme -- organizations underestimate the complexity and level of effort required for a successful, smooth migration.
Whether you are planning to complete your own migration, or engaging a vendor to assist, this webinar will discuss precautions you can take to avoid the slippery slope experienced in SharePoint migrations.
Presentation given in San Francisco in January 2013 by myself and Paul Lawbaugh from Webtrends on the importance of capturing robust metrics to better understand the end user experience, build out strong KPIs and metrics, and optimize/improve based on data.
SharePoint 2013 to SharePoint 2015 (webinar) Jan 2015Toby Ward
SharePoint 2013 to SharePoint 2015 (webinar) presented by intranet consultant, and intranet expert Toby Ward (founder of Prescient Digital Media and the Intranet Global Forum) on Jan. 14, 2015. For more information please see www.PrescientDigital.com
This document provides a summary of Nico Knoesen's personal and professional details. It includes his contact information, education history, skills and abilities, work experience, achievements and qualifications, and references. Nico has over 15 years of experience in customer service, operations management, and SharePoint administration. He is currently a SharePoint and Exchange administrator at Lonrho LTD, where he maintains sites and users, develops workflows and forms, and reports on system usage.
Toby Ward of Prescient Digital Media presented on SharePoint 2013 and 2015. Some key points:
- SharePoint 2013 introduced social and mobile enhancements but still had limitations around customization and apps.
- SharePoint 2015 will focus more on mobile and moving entirely to the cloud within 3-5 years.
- Features like Delve and Insights aim to make information more discoverable, and monthly updates will come through Office 365 rather than bi-annual releases.
- The presentation discussed the pros and cons of SharePoint 2013 and what is known and expected for SharePoint 2015.
Toby Ward of Prescient Digital Media discusses SharePoint 2013 and 2015. Some key points:
- SharePoint 2013 introduced improvements like improved authorization, search enhancements, and community sites. However, branding and apps infrastructure remained cumbersome.
- Future versions will focus more on mobile and cloud. SharePoint will likely move entirely online within 3-5 years and be further integrated with Office 365.
- Customization and staffing costs comprise the majority of total cost of ownership for SharePoint, not just licensing fees. Careful planning is needed to avoid uncontrolled proliferation.
SharePoint dominates the intranet landscape. Yet fewer than 20% of enterprise intranets use the latest version, SharePoint 2013. Learn the pros and cons of working with SharePoint 2013, and gain an understanding on what to expect from the next version of SharePoint – unofficially called SharePoint 2015 – when it’s released later this Spring.
SharePoint User Adoption is one of the hottest topics in the community. Being able to engage the employees within your organization to adopt a platform like SharePoint continues to be something that eludes some organizations. This month we’ll be focusing on specific techniques for driving user adoption and end-user engagement. Sarah Haase will share her company’s unique strategies for driving engagement, including a new concept called the SharePoint Hack-a-thon. We’ll also have a panel of user adoption experts on hand to share their tips/tricks and answer your questions on how to drive lasting adoption.
Similar to Case study Migration to Office 365 from SharePoint 2010 css19 (20)
Speaker: Johnny Lopez, MVP
Johnny Lopez is a Microsoft MVP and Microsoft Certified Trainer for the Core BTS Modern Workplace team. He is a passionate evangelist who delivers his professional experiences, technical expertise, and real-world Microsoft 365 content services and Power Platform experience to the technology communities.
Location (Online Only !!!) on Microsoft Teams: Microsoft Teams Meeting will send you the link when you register.
Date: Wednesday, June 15, 2022
Time: 11:00 am – 12:00 pm CST
M365VM22-Johnny Lopez - Teams Connect Overview.pptxJohnny Lopez
This document discusses Microsoft Teams Connect and external collaboration capabilities in Teams. It begins with an overview of Teams architecture including standard, private, and shared channels. It then covers external collaboration using Azure Active Directory for identity management and access controls. Features like guest access, external federation, and B2B direct connect allow collaboration between Teams users in different directories. Shared channels provide a way to collaborate cross-tenant without adding external users as guests. The document concludes with a summary of Teams Connect's focus on seamless internal and external collaboration while maintaining host tenant policies and compliance.
This document discusses the evolution of search and the future of Microsoft Search in Bing. It begins with an overview of how search has evolved from classic to modern experiences. It then discusses some of the key challenges with classic intranet search experiences. The document outlines features of Microsoft Search including its use of the Microsoft Graph to provide personalized, intelligent search results across Microsoft 365 apps and an organization's intranet. It positions Microsoft Search in Bing as a familiar entry point for search and discusses how it provides both work and web results with enterprise-grade security. The document concludes with next steps for enabling Microsoft Search.
Office 365 Video migration to microsoft stream cinciJohnny Lopez
This document provides an overview of the transition from Office 365 Video to Microsoft Stream. It discusses key features of Stream, what content will migrate over from Office 365 Video including videos, channels and admin settings. It outlines the migration steps and process for content verification after migration. It also explains the concept of "Stream Only" groups and addresses frequently asked questions.
Knowledge sharing through communities spsnycJohnny Lopez
Johnny Lopez is the Director of Knowledge Sharing and Collaboration at Ceremity, a full-service management and technology consulting firm. He has over 9 years of experience in the SharePoint community. Ceremity was founded in 2006 and helps companies transform through business consulting and software development. They leverage expertise in assessment, strategy, process, technology innovation, and user experience to improve client performance. Johnny discussed how companies can capture and share knowledge through collaborative communities using tools like Delve, SharePoint, OneDrive, Teams, Planner, and Office 365 Groups.
When to use what in office 365 - sps chicago-burbsJohnny Lopez
Johnny Lopez is a passionate evangelist for SharePoint and Office 365. He has 9 years of experience working in the SharePoint community. The document discusses various tools in Office 365 and common use cases for each tool. It describes how Delve allows users to easily search and find relevant information across sites, files and conversations. OneNote is presented as a digital notebook for gathering and organizing different types of content. SharePoint is described as a secure place to store, organize, share and access information from any device. Other tools discussed include OneDrive, Planner, Sway, Office Video, Stream, Skype for Business, Yammer, Office 365 Groups, Microsoft Teams and the Office 365 roadmap.
HCL Notes und Domino Lizenzkostenreduzierung in der Welt von DLAUpanagenda
Webinar Recording: https://www.panagenda.com/webinars/hcl-notes-und-domino-lizenzkostenreduzierung-in-der-welt-von-dlau/
DLAU und die Lizenzen nach dem CCB- und CCX-Modell sind für viele in der HCL-Community seit letztem Jahr ein heißes Thema. Als Notes- oder Domino-Kunde haben Sie vielleicht mit unerwartet hohen Benutzerzahlen und Lizenzgebühren zu kämpfen. Sie fragen sich vielleicht, wie diese neue Art der Lizenzierung funktioniert und welchen Nutzen sie Ihnen bringt. Vor allem wollen Sie sicherlich Ihr Budget einhalten und Kosten sparen, wo immer möglich. Das verstehen wir und wir möchten Ihnen dabei helfen!
Wir erklären Ihnen, wie Sie häufige Konfigurationsprobleme lösen können, die dazu führen können, dass mehr Benutzer gezählt werden als nötig, und wie Sie überflüssige oder ungenutzte Konten identifizieren und entfernen können, um Geld zu sparen. Es gibt auch einige Ansätze, die zu unnötigen Ausgaben führen können, z. B. wenn ein Personendokument anstelle eines Mail-Ins für geteilte Mailboxen verwendet wird. Wir zeigen Ihnen solche Fälle und deren Lösungen. Und natürlich erklären wir Ihnen das neue Lizenzmodell.
Nehmen Sie an diesem Webinar teil, bei dem HCL-Ambassador Marc Thomas und Gastredner Franz Walder Ihnen diese neue Welt näherbringen. Es vermittelt Ihnen die Tools und das Know-how, um den Überblick zu bewahren. Sie werden in der Lage sein, Ihre Kosten durch eine optimierte Domino-Konfiguration zu reduzieren und auch in Zukunft gering zu halten.
Diese Themen werden behandelt
- Reduzierung der Lizenzkosten durch Auffinden und Beheben von Fehlkonfigurationen und überflüssigen Konten
- Wie funktionieren CCB- und CCX-Lizenzen wirklich?
- Verstehen des DLAU-Tools und wie man es am besten nutzt
- Tipps für häufige Problembereiche, wie z. B. Team-Postfächer, Funktions-/Testbenutzer usw.
- Praxisbeispiele und Best Practices zum sofortigen Umsetzen
Taking AI to the Next Level in Manufacturing.pdfssuserfac0301
Read Taking AI to the Next Level in Manufacturing to gain insights on AI adoption in the manufacturing industry, such as:
1. How quickly AI is being implemented in manufacturing.
2. Which barriers stand in the way of AI adoption.
3. How data quality and governance form the backbone of AI.
4. Organizational processes and structures that may inhibit effective AI adoption.
6. Ideas and approaches to help build your organization's AI strategy.
Letter and Document Automation for Bonterra Impact Management (fka Social Sol...Jeffrey Haguewood
Sidekick Solutions uses Bonterra Impact Management (fka Social Solutions Apricot) and automation solutions to integrate data for business workflows.
We believe integration and automation are essential to user experience and the promise of efficient work through technology. Automation is the critical ingredient to realizing that full vision. We develop integration products and services for Bonterra Case Management software to support the deployment of automations for a variety of use cases.
This video focuses on automated letter generation for Bonterra Impact Management using Google Workspace or Microsoft 365.
Interested in deploying letter generation automations for Bonterra Impact Management? Contact us at sales@sidekicksolutionsllc.com to discuss next steps.
Generating privacy-protected synthetic data using Secludy and MilvusZilliz
During this demo, the founders of Secludy will demonstrate how their system utilizes Milvus to store and manipulate embeddings for generating privacy-protected synthetic data. Their approach not only maintains the confidentiality of the original data but also enhances the utility and scalability of LLMs under privacy constraints. Attendees, including machine learning engineers, data scientists, and data managers, will witness first-hand how Secludy's integration with Milvus empowers organizations to harness the power of LLMs securely and efficiently.
How to Interpret Trends in the Kalyan Rajdhani Mix Chart.pdfChart Kalyan
A Mix Chart displays historical data of numbers in a graphical or tabular form. The Kalyan Rajdhani Mix Chart specifically shows the results of a sequence of numbers over different periods.
In the rapidly evolving landscape of technologies, XML continues to play a vital role in structuring, storing, and transporting data across diverse systems. The recent advancements in artificial intelligence (AI) present new methodologies for enhancing XML development workflows, introducing efficiency, automation, and intelligent capabilities. This presentation will outline the scope and perspective of utilizing AI in XML development. The potential benefits and the possible pitfalls will be highlighted, providing a balanced view of the subject.
We will explore the capabilities of AI in understanding XML markup languages and autonomously creating structured XML content. Additionally, we will examine the capacity of AI to enrich plain text with appropriate XML markup. Practical examples and methodological guidelines will be provided to elucidate how AI can be effectively prompted to interpret and generate accurate XML markup.
Further emphasis will be placed on the role of AI in developing XSLT, or schemas such as XSD and Schematron. We will address the techniques and strategies adopted to create prompts for generating code, explaining code, or refactoring the code, and the results achieved.
The discussion will extend to how AI can be used to transform XML content. In particular, the focus will be on the use of AI XPath extension functions in XSLT, Schematron, Schematron Quick Fixes, or for XML content refactoring.
The presentation aims to deliver a comprehensive overview of AI usage in XML development, providing attendees with the necessary knowledge to make informed decisions. Whether you’re at the early stages of adopting AI or considering integrating it in advanced XML development, this presentation will cover all levels of expertise.
By highlighting the potential advantages and challenges of integrating AI with XML development tools and languages, the presentation seeks to inspire thoughtful conversation around the future of XML development. We’ll not only delve into the technical aspects of AI-powered XML development but also discuss practical implications and possible future directions.
Salesforce Integration for Bonterra Impact Management (fka Social Solutions A...Jeffrey Haguewood
Sidekick Solutions uses Bonterra Impact Management (fka Social Solutions Apricot) and automation solutions to integrate data for business workflows.
We believe integration and automation are essential to user experience and the promise of efficient work through technology. Automation is the critical ingredient to realizing that full vision. We develop integration products and services for Bonterra Case Management software to support the deployment of automations for a variety of use cases.
This video focuses on integration of Salesforce with Bonterra Impact Management.
Interested in deploying an integration with Salesforce for Bonterra Impact Management? Contact us at sales@sidekicksolutionsllc.com to discuss next steps.
Ivanti’s Patch Tuesday breakdown goes beyond patching your applications and brings you the intelligence and guidance needed to prioritize where to focus your attention first. Catch early analysis on our Ivanti blog, then join industry expert Chris Goettl for the Patch Tuesday Webinar Event. There we’ll do a deep dive into each of the bulletins and give guidance on the risks associated with the newly-identified vulnerabilities.
Your One-Stop Shop for Python Success: Top 10 US Python Development Providersakankshawande
Simplify your search for a reliable Python development partner! This list presents the top 10 trusted US providers offering comprehensive Python development services, ensuring your project's success from conception to completion.
Best 20 SEO Techniques To Improve Website Visibility In SERPPixlogix Infotech
Boost your website's visibility with proven SEO techniques! Our latest blog dives into essential strategies to enhance your online presence, increase traffic, and rank higher on search engines. From keyword optimization to quality content creation, learn how to make your site stand out in the crowded digital landscape. Discover actionable tips and expert insights to elevate your SEO game.
Unlock the Future of Search with MongoDB Atlas_ Vector Search Unleashed.pdfMalak Abu Hammad
Discover how MongoDB Atlas and vector search technology can revolutionize your application's search capabilities. This comprehensive presentation covers:
* What is Vector Search?
* Importance and benefits of vector search
* Practical use cases across various industries
* Step-by-step implementation guide
* Live demos with code snippets
* Enhancing LLM capabilities with vector search
* Best practices and optimization strategies
Perfect for developers, AI enthusiasts, and tech leaders. Learn how to leverage MongoDB Atlas to deliver highly relevant, context-aware search results, transforming your data retrieval process. Stay ahead in tech innovation and maximize the potential of your applications.
#MongoDB #VectorSearch #AI #SemanticSearch #TechInnovation #DataScience #LLM #MachineLearning #SearchTechnology
Building Production Ready Search Pipelines with Spark and MilvusZilliz
Spark is the widely used ETL tool for processing, indexing and ingesting data to serving stack for search. Milvus is the production-ready open-source vector database. In this talk we will show how to use Spark to process unstructured data to extract vector representations, and push the vectors to Milvus vector database for search serving.
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Community Leader in Office 365 and SharePoint
Twitter: @Rockett_15
Houston Office 365 Community President
Houston HOU365 Saturday Chair
Houston, Tx
Johnny is a passionate evangelist who attributes his professional experiences, technical expertise
and real-world SharePoint and Office 365 experience with organizations. He served 10 years in the
U.S. Navy serving on 2 Aircraft Carriers (USS Eisenhower & USS Nimitz) as an Electrical Work Center
Supervisor. He graduated from the University of Phoenix of Houston in 2011 with a Bachelor of
Science degree in Business Information Systems. Johnny has been working in the SharePoint
community for the last 9 years.
Johnny Lopez
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Agenda
• Office 365
• Why Migrate
• Understanding your environment
• Approach and Activities
• Migration Tool Selection
• Governance
• Migration Planning Phases
• Training and Adoption
• Questions
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I want to know what
Office 365 is?
• Office 365 is your personal
Office and more. It lets you
work from anywhere, on any
device, whether you’re online
or offline. That means more
powerful tools for creating
content, better ways to work
together, and easier ways to
share.
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Why migrate?
• Collaboration
• Instant message, share calendars, and view fellow worker’s availability, across entire organization
• Securely edit and share documents with others using Word, Excel, PowerPoint, and OneNote
• New features like coauthoring and Skype for Business allow for real time collaboration
• Microsoft Teams, Planners, Office 365 Groups for consistent enhancement on productivity
• Mobility
• Business critical documents can be available when connected to the internet outside of the office
• OneDrive for Business empowers you to store, sync, and share your work files across devices
• Access your intranet or collaboration tools from anywhere
• Enterprise Search
• Improved accuracy in search results
• Allows you to connect to file shares and other SharePoint environments
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Understanding your
environment
• SharePoint 2007 and 2010
• Intranet, Teams, and Extranet sites
• 450 site collections and 1100 sites
• 700 GB
• Unstructured data
• Nintex Workflow
• SharePoint Designer Workflow
• Video Management
• External sharing requirements
• Intranet Menu system
• InfoPath Forms
• Forms Libraries
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Migration Tool
• Why Sharegate?
• Licensing Model
• Cost Efficient
• Intuitive UI
• Ongoing governance and maintenance
• Reporting Tools
• User and Property mapping
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Approach and Activities
• Office 365 Configuration
• Active Directory AD Connect configured to
synchronize user accounts from on-premise
directory servers to Office 365
• Develop and deploy custom branding and
navigation solutions to the SharePoint Online
environment.
• Deploy 3rd party solutions
• Migrate Managed Metadata
• Migrate Enterprise Content Types
• Configure People Search and User Profiles
• Create required Site Collections
• Migrate site content and configure site security
• Deploy custom solutions
*The order of some tasks can be modified if needed, however, others must be completed as prescribed.
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Site Governance
• Consistent Page Layout
• Sites will use content types and metadata
• All libraries will have major and minor versioning turned on
• Permissions will be managed by the Site Owners
• Content types let you consistently organize and manage
content in SharePoint.
• Easier viewing
• Better search results
• Filtering, sorting, and pivoting of information in multiple
ways
• External Sharing for extranet site only
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Site Owner Responsibilities
Responsible for the site users by
• Ensuring that the users have the appropriate level of knowledge to be able to work with
their site.
• Being first level support that users go to for assistance with the site.
• Contacting the Service Desk if further assistance is needed or to add or remove users.
Responsible for the life-cycle of the site, such as
• Communicating any type of transition of ownership to SharePoint team.
• Retiring the site when it is no longer needed.
Responsible for content and ensuring that
• The information is permitted on SharePoint.
• Content and information is relevant and up to date.
• Documents have the appropriate content type and metadata tags.
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Site Templates
Type of Site Used for
Department Publishing departmental information, visible to all employees as part of the
intranet.
Team Site Sharing information between a small group of users.
Extranet Sharing information with people outside the organization.
OneDrive Replaces personal storage, sharing and co-authoring
Groups Collaborate with your teammates when writing documents, creating
spreadsheets, working on project plans, scheduling meetings, or sending email.
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Site URL Naming Conventions
Department Sites
• /sites/COMPANY-dept-SITENAME
Team Sites
• /teams/COMPANY-SITENAME
Extranet Sites
• /teams/COMPANY-ext-SITENAME
Application Sites
• /sites/COMPANY-app-SITENAME
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Migration Phase I – Discovery
• Identify Site Owners
• Content Owner(s) Communication Email
• Validate URL on Site Disposition is Correct
• Identify Site Owners
• Establish disposition with Content Owner
• Educate Content Owner of available site templates
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Migration Phase II -
Content Cleanup
• Establish an agreed duration with Site Owner
• Verify ROT with Site Owners
• Determine new location for Content
• Training of Content Management (Taxonomy, Views,
versioning)
• Review and validate permissions with Site Owner(s)
• Review and validate required views with Site
Owner(s)
• Review of any existing workflows
• Solicit feedback on any relevant future workflows
(possible future enhancements)
• Determine Metadata mapping
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Migration Phase III:
Migration
• Establish agreed duration with Site Owner
• Migrate Content with Sharegate
• Site Configuration
• Library/List Creation
• Apply Content Types
• Apply permissions (SharePoint Groups)
• Implement views per site owners
• Workflows, if needed
• Configure Metadata mapping
• Configure User Mapping (content ownership)
• Validation of success by Analyst
• Validation of success by Site Owners
• Migration Success Signoff by Site Owner
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Migration Phase IV:
Site Validation & Decommissioning
• Validate site migration completion with site owner
• Set old site’s permissions to “Read Only”
• Schedule site for deletion in 30 days
• Remove site from SharePoint after 30 days
• Update Site Disposition List
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Migration Timeline
Kick Off Site DecommissioningMigration Go Live
Content
Freeze
Validate Content
Migrated Properly
Site Content
Clean Up
Training Begins
Training
Continues
Training
Continues
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Training and Adoption
• Governance Plan
• Support Structure
• People Search - Delve
• Taxonomy
• Training – Brainstorm Video Training
• Instructor Led Training
• Lunch and Learns
• User Groups
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Conclusion – The What the …….
• The person(s) who still has permission to the site may not be a decision maker
• Office 365 isn’t just one product
• Sort out my documents beforehand
• There is always a manual step
• Migration isn’t as hard as I thought
• Learn and move forward
• Let the business users guide you to the decision maker
• Don’t go above the C-Level in the organization for a decision maker (VP or above)
• Use the Corporate Org Chart to help you find the right person to “own” the site and content
• Due to organization changes the content may have more than one owner. Simply noting this will allow
for addressing during the migration phase
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Office 365 Roadmap
The Office 365 Roadmap lists updates that are currently planned for applicable subscribers. Updates are at various
stages from being in development to rolling-out to customers to being generally available for applicable customers
world-wide.
https://products.office.com/en-us/business/office-365-roadmap
Wouldn’t it be great if you could search for information at work just as easily as you do on the Internet? With Delve you can. That means you can quickly find what you need across sites, files, conversations and more.
Now you can always stay connected and informed on topics that you and your colleagues are working on.
Let Delve quickly surface the content you need for your job and the projects you are working on. Delve’s results are tailored to you so they are relevant, real-time & up-to-date.
OneNote is a digital notebook that allows you to gather and organize your notes and information. You can organize text, pictures, digital handwriting, audio, video, and more, in one notebook. It provides powerful search capabilities to easily find information and you can share your notebooks and work together with others more efficiently.
Organizations use SharePoint as a secure place to store, organize, share, and access information from any device.
SharePoint Online - A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any business can subscribe to an Office 365 plan or to the standalone SharePoint Online service.
SharePoint Server - It includes all the features of SharePoint Foundation. And it offers additional features and capabilities, such as Enterprise Content Management, business intelligence, enterprise search, personal sites, and Newsfeed.
OneDrive is the place where you can store, share, and sync your files and then get to them from anywhere on virtually any device.
Work on documents with others at the same time (if you store them in OneDrive).
Send files from Outlook 2016 as modern attachments
When you attach files from OneDrive, OneDrive for Business or SharePoint, you can share them as View only, or give the recipients Edit permissions, which helps them collaborate easily on one copy that everyone works on.
Office 365 empowers you to securely edit and share documents with others using Word, Excel, PowerPoint, and OneNote. Using the collaboration features to edit documents online removes the headaches of check in/check out, tracking changes, manually merging documents, and locating the most up to date version with the added function of coauthoring.
Mobility
Office 365 enhances the mobility experience through OneDrive for Business by empowering you to store, sync, and share your work files across all of your devices. Now your business critical documents can be available when connected to the internet outside of the office.
Products included are:
Outlook Online - email
SharePoint Online - intranet
Skype for Business - instant messaging, online meeting
OneDrive for Business - store, sync and share personal work files
Office Online - edit and read office documents
The following activities, at a high level, will need to be completed in order to move to SharePoint Online. The order of some tasks can be modified if needed, however, others must be completed as prescribed.
Tabbing system will be on one page for ease of editing. All content will need to remain in the provided zones on the home page. This will ensure consistency across our intranet. Rather than having multiple web parts in different zones, we are asking that you use the tabbing feature to add more to your page. Please ensure you have a banner on each tabbed page.
Folders tend to limit the ability to search, and the main goals users of the intranet have is to find what they are looking for. If you think of a play list, where all songs are organized by the tags that categorize the song – artist, album, year, genre – documents will be organized like that rather than in folders. You can build your own categorization or use the taxonomy (naming convention) already established within the company in the available content types. This is known as Managed Metadata.
Managed Metadata ensures that more consistent terms are used across the intranet. By identifying and utilizing enterprise-defined terms and keywords used among employees, it provides greater consistency and accuracy in search results. Within large organizations each department will naturally develop its own set of terms and these may be department specific. It is therefore essential that the end user’s behaviors and preferences are understood and that all terms are aligned with business requirements. Managed metadata ensures the search functionality is aligned with these requirements by providing dynamic capabilities to adapt to changing enterprise needs.
Flexibility and adaptability are crucial within any organization. Providing end users with the ability to select preferred terms and values can significantly increase the accuracy of search.
Content types consist of a collection of metadata. Just like in whatever town you live in, the intranet at Energy Transfer has certain amenities that your home ties into. There’s certain information common to everyone for documentation everyone must use, such as driver’s licenses, and other IDs: those are Name, Birthdate, Address. It is similar with content types, there are fields that are commonly used called managed metadata. Think of a form template where there are certain fields that need to be filled in.
Just like a house, you’re responsible for the duration of the time you live in it. You determine it’s life-cycle and when it needs to be deleted. You have the only authority to grant people contributor access, and all requests will be routed through you for approval. Before you do; however, please make sure to train your contributors. This is the best way to ensure that your users know how to work with your individual site because processes may vary from site to site, much like house rules are different for every family. There’s an added benefit for you, too: when you teach, you learn.
Let’s continue with the home analogy…this is your department’s formal living room, and you are the owner. That means, you are ultimately responsible to make sure the rules of the house are adhered to by the people who live with you. If you follow the guidelines for email, and other company policies, that should have you covered. You’ll want their help in maintaining it and keeping it up to date. I would suggest making discussing it a regular item on your department meeting agenda so that it becomes second nature that people think to use it as a communication vehicle to the rest of the organization. Think of your front page like the window dressing of a store front; if it never changes, people aren’t that likely to stop in again. However, if it’s consistently updated with the latest and greatest, you increase the probability of grabbing the attention of your audience. Keep your visitor’s goals in mind, and make sure you keep front and center the things they’re looking for if they happen to navigate to your site.
Another way your users look for the information your department provides is through search. If you have never heard of content types or metadata tags, consider the way social media uses tags. This allows for categorization of content and improves their search.
The training today will be exclusively about your department site, but there will be future training for the other types of sites. You can think of your department site as the formal living room of a home where you put your best furniture, decorations and china in order for your guests to get the best of what you have to offer them; it’s strictly for your guests to visit, consume and leave. This is the place to keep tidy and where you don’t keep your dirty laundry, right? All of that messy day to day stuff goes in the team site, which is more like the den of a house. The kids can chew bubble gum there, put their feet on the coffee table, and otherwise do their day to day living. The Extranet is like a team site, only the team consists of people outside of the organization as well as inside. Since they’re collaborating with you, the information out there remains a work in progress.
The analyst will be responsible for identifying the Site/Content Owner. The Site Disposition List shall be used to track all progress during this phase.
The analysts will investigate each Item (site) on the Site Disposition List and contact the “Contact” listed and determine 1) if that person is the relevant Content Owner, 2) if the site needs to be migrated or remain in place. If the contact isn’t the actual Content Owner, the analyst will review the site for content contributors who may be, or are willing to assume the role of, the Content Owner. The analyst will need to contact any or all persons that could provide insight on who the site owner is or should be.