The document provides guidelines for writing letters of enquiry. It explains that letters of enquiry should clearly state what is being requested and provide a convincing reason for any unusual requests. It recommends that the letter be straightforward, compact, courteous, positive, brief, clear, complete and correct. Sample paragraphs are provided for introducing the request, providing details, giving background on the request, and concluding politely.

2.  Letters of enquiry describe what the writer
wants and why.The more unusual the
request, the more convincing the reason
needs to be.

3. Solicited
enquiry
Unsolicited
enquiry
Enquiry for
some favor
Routine
enquiry

4.  Straightforward, compact and courteous
 Positive and confident in tone
 Brief and to the point, yet clear, complete
and correct.

5.  Written only for Official Purposes.
 Written to an Editor, a Principal, the
MunicipalCommissioner, the Secretary etc.
EXAMPLE-
Your Name……
Your Address……(can be positioned only to the left).
Date....(can be positioned only to the left before/after or at the start).
Recipient’s Name…..(Specific official or person).
Recipient’s Address…

6.  This should tell the reader what you
want(Details of the Enquiry).
 Should be brief and Precise.
 For example :-
 Please send me... (for things that the organization offers to send)
 I would be grateful if you could tell me... (for things that are not
normally offered)
 I am writing to enquire whether... (to see if something is possible)
 I would especially like to know... ( + a more detailed request)
 Could you also...
( + an additional enquiry
or request)

7.  This paragraph tells the reader why
you are contacting his or her organization,
and give further details of enquiry.
(Brief History, Suggestions, Statistical data)
 For example :-
 Your company was recommended to me by
Ms. ElsieWong of Far Eastern Logistics
 I saw your advert in the HK
Daily onTuesday,
22 September 2009.

8.  Possible language includes :-
Thanks. (For a very informal and normal enquiry or request)
I am looking forward to hearing from you.
Thank you very much for your kind assistance .
I appreciate that this is an unusual request, but I would be
very grateful for any help you could provide. I look forward to
hearing from you.
 If you think the reader might have further
questions, you can suggest that he or she contact
you
e.g. 'If you have any questions, please do not hesitate to contact
me'.

9.  It should be like a FormalTone and Polite
Expression.
 FOR EXAMPLE-
 Subscription-ThankingYou,Yours faithfully…….
 Your Signature…….
 Your typed FIRST and LAST name…..
 Your Designation…..(as required).

10. Golden Gate Engineering
Prince Square, Prince Street, Dehradun
24 September 2009
Pro-SkillsTraining Centre
Jubilee Building
Silver Road
Dehradun
Dear Sir or Madam,
Enquiry about Quality Control Course
I am writing to enquire whether your company could offer a course on Quality Control for our managers.
I saw your advert in the HK Daily onTuesday, 22 September 2009, and the Quality Control Training Course (Ref.: QC 101 )
mentioned in the
advert might be suitable for us. I would like to know if it is possible for you to offer a 3-month training course starting before
or, at the latest,
on Monday, 12 October 2009, for a group of 20. Could you send us some information about the teaching staff and the
possible schedule for
this course?
I am looking forward to receiving your reply.
Yours faithfully,
(signature)
David Mathura
Managing Director