English for Specific Purposes (ESP)Informatics Engineering/Semester III Politeknik Pos Indonesia
Application Letter What impression do you try to give in application letter? Should an application letter be handwritten, typed, or printed? Do you always tell the absolute truth in application letter?In other countries, application letter is also called "Sales Letter". This is because insome way we are both salesperson and product which try to attract an employersattention and persuade him/her to grant you an interview for a job.The application letter should always be included when sending your resume or CV fora possible job interview. This serves the purpose or introducing you and asking for aninterview.
There are two types of application letter, they are:Solicited letter Solicited letter is an application letter that is sent to a company that advertises its vacancies through the media Unsolicited letter Unsolicited letter is an application letter that is sent to a company although you do not know whether there is a vacancy or not in that company.
The structure of application letter:•Opening paragraph: The opening paragraph is an introduction. It willstate the vacancy you’re referring to and which job you are applying for. Itmay also state that the CV is enclosed.•Second paragraph: This section of the job application cover letter canbe used to explain why you are applying, detailing what particularexperience skills, experience, or reasons you have that would make yousuitable for the job.•Third paragraph: This paragraph can be used to explain why you wouldbe of particular value to the company, and give them a reason for takingyour application further (what can you contribute/offer to the company).•Closing paragraph: This section can be used to state when you would beavailable to be contacted and interviewed, detailing any times when youmay not be available.
Here is an outline of application letter.2520 Vista AvenueOlympia, Washington 98501April 19, 2001Mr. Bob Trimm, Personnel ManagerIdeas Inc.587 Lilly RoadDear Mr. Trimm,Opening paragraph - Use the opening paragraph to bring yourself to the attention of the reader. State thevacancy you’re referring to and make clear what job you are applying for.Second paragraph(s)- Use one of the following in each of your middle paragraphs to provide the reader withplenty of reasons to invite you to an interview: 1. Education 2. Work Experience 3. Ability/skill to work with others and/or alone 4. Interest in your field 5. Interest in the company 6. Responsibilities in previous positionsThird paragraph - Use the closing paragraph to ensure action on the part of the reader and the contribution youcan giveThe closing paragraph needs to help ensure that action is taken. You can ask for an interview appointment time,stating that you will be happy to come to the employers office when convenient. Make it easy for the reader tofollow-up by providing your telephone number and email address.Sincerely,Kenneth Beare
Language FocusExpressing how you get the information about the vacancy. If you got information from the advertisement I have read your advertisement in ... (where) on ... (when) I am applying for ... which you advertised in ... on ... With reference to your advertisement in ... I am writing to you in response to your advertisement for... If someone recommended you A friend of mine working in your company told me that... Mr. Robbie Williams, who works in your Accounts Department, told me that you will soon have a vacancy for … If there is no advertisement or recommendation I am writing to ask if you might have a vacancy in your ... Department
Expressing when and where you graduate from: I just graduated from ... this year, I completed ... This year I will finish ...Expressing that you are interested in the job advertised : I would like to apply for a job as ... I believe you will find that my experience in ... have prepared me well for the position as ... in your company. I am very interested in working as ... Please accept this letter as an expression of interest in the position of ... Please consider my applications for ... position
Expressing what you think you can offer them I have done some practical work and ... I have participated in workshops ... I have had extensive practice in ... As you can see from my enclosed resume, my experience and qualifications match this positions requirements. During ... I improved (furthered, extended, etc.) my knowledge of ... I am familiar with the requirements for success in the profession and believe I possess the right combination of ….. My current position ... has provided the opportunity to
Referring to the enclosures • I am enclosing ... • Please find my enclosed ... • Enclosed you will find ... • As you can see from my enclosed resume ... • I have enclosed a copy of my resume for your review. • The attached resume lists more specific information concerning these experiences and my qualifications. • As you can see from my enclosed resume, my experience and qualifications match this positions requirements.
Expressing that you look forward to an interview I look forward to an opportunity to speak with you in person. (OR to speak with you personally) I would welcome the opportunity to personally discuss my potential contributions to your company with you. I look forward to the opportunity to personally discuss why I am particularly suited to this position.Referring to future contact I look forward to hearing from you soon. I look forward to meeting you. I look forward to seeing you.
Important Notes: Begin your application letter by placing your address first, followed by the address of the company you are writing to. Use complete title and address; dont abbreviate. Always make an effort to write directly to the person in charge of hiring. Always sign letters.
Application Letter: Example 2520 Vista Avenue Olympia, Washington 98501 April 19, 2001 Mr. Bob Trimm, Personnel Manager Importers Inc. 587 Lilly Road Dear Mr. Trimm, I am writing to you in response to your advertisement for a Legal Assistant specializing in Port Regulatory Law, which appeared in the Seattle Times on Sunday, June 15. As you can see from my enclosed resume, my experience and qualifications match this positions requirements. I especially would like to point out that I graduated Cum Laude from The University of Tacoma and was hired directly upon graduation due to my expertise in port authority regulations. During the four years that I worked for Shoreman and Co., I further deepened my knowledge of the fast changing regulatory laws in our state. My employer also thought highly enough of my abilities to promote me to head legal researcher after my first year of employment. I look forward to an opportunity to personally discuss the position with you. Thank you very much for your attention. Sincerely, Kenneth Kenneth Beare
Curriculum Vitae (resume, bio data, datasheet)Curriculum vitae or resume is a summary of somebody’s educational and workexperience, for the information of possible future employers. It provides aclear, concise, and factual summary of your background and qualifications The following statements are about preparing a resume and write whether you agree or disagree with each one. Then discuss your opinions in pairs. Always use your friends as reference List all your employment experiences Always give your age and marital status
The key elements that a CV should contain• Personal detailsName, and contact details including address, telephone number (s) and emailaddress should all be included here. Often other details including nationality, birthdate and whether a driving license is held may be included.• Work experienceTake detail notes on your work experience. Include paid and unpaid, full time andpart time positions. Include your main responsibilities, any other activities that werepart of the job, the job title and company information including the address anddates of employment. List your work experience beginning with your most recentjob. Include dates of employment, company specifics. List your principalresponsibilities making sure to focus on transferable skills.• Education detailsTake detailed notes on your education. Include degree or certificates, major orcourse emphasis, school names and courses relevant to career objectives.Remember to include any important continuing education courses you may havecompleted. Summarize your education, including important facts that directly relateto the job for which you are applying. You can also choose to include the educationsection after you have listed your job employment history.
• SkillsA section including skills should be included. This section is often scanned byemployers looking for keywords and can therefore be very important.• Other detailsInclude a list of other non-work related accomplishments. These may includecompetitions won, membership in special organizations, transferable skills (skills thatwill be especially useful; to the position for which you are applying), etc.• ReferencesReferences will normally be taken up before commencing any new employment. As aresult it is common to put the names and contact details for referees on a CV. One ofthese will be the previous employer. Where feasible (i.e. not a current employer), ithelps to ask referees before including their names on a CV.
RESUME Peter Townsled 35 Green Road Spokane, WA 87954 Phone (503) 456 - 6781 Fax (503) 456 - 6782 E-mail: firstname.lastname@example.orgWork experience1998 - Present / Jackson Shoes Inc.ManagerResponsibilities Manage staff of 10 Provide helpful service to customers concerning shoe choices Design and implement computer based tools using Microsoft Access and Excel for staff Monthly bookkeeping Suggest changes in product offerings on a quarterly basis based on detailed analysis of sales patterns Provide in-house training for new employees as needed
1995 - 1998 / Smith Office SuppliesAssistant ManagerResponsibilities Managed warehouse operations Programmed Excel spreadsheet implemented to control sales strengths and weaknesses on quarterlybasis Interviewed new applicants for open positions Travelled locally offering on-site visits to regular customers Supervised bookkeeping staffEducation1991- 1995 / Seattle University / Seattle, WA Bachelor of Business Administration Four year business administration course focusing and retail work environmentsProfessional membershipsRotary Club Member, Spokane WAYoung Business Administration Club President 1993-1995, Seattle, WAAdditional SkillsAdvanced level skills in Microsoft Office Suite, basic HTML programming, spoken and writtenproficiency in FrenchReferencesMr. Jackson Wong, Jackson Shoes, Inc.9004 South Michigan AvenueChicago, IL 60607
Study the qualifications and experiences of two applicants above. Check the positive pointfor each applicant.