The document outlines engineering procedures for project setup, scheduling, documentation, and site activities. It includes defining templates, checklists, workflows, and approval processes for tasks like resource planning, design development, document management, schedule monitoring, site visits, and change management. The goal is to standardize engineering processes across various areas to successfully complete project engineering.

1. 3.1 Engineering Set Up
3.2 Engineering Schedule Preparation
Monitoring and Controlling
3.3 Enggineering Documentation 3.5 Site Engineering
3.1.1 Identify and Build Resource Pool
3.1.3 Define Project Template
3.1.2 Define Design Input Process
3.2.1.Prepare Engineering Schedule
3.2.1 Measure Engineering Progress and Reports
3.4.1 Define and Identify Engineering Task and Sub
Task
3.3.2. Define Document Identification procedure
3.4.7. Define Approval Workflow as per Project
Requirement
3.5.1. Define Scope Creep Process
3.5.2. Define GFC Change Request Process
3.2.2 Prepare Catch up Plan
3.4 Engineering Activities
3.3.1. Define Document Storage and Maintainence
procedure
3.3.4 Manage Document Revision and Version3.1.4. Decision to outsource
3.4.4. Define Drawing Interdiscipline Checking and
Approval Procedure
3.4.5 Define Transmittal creation and release
procedure
3.4.3. Prepare Design & Drawing creation procedure
3.4.6 Define client Submission and Approval Process
3.3.3. Integrate plan with information
3.2.3 Prepare MOM and Action Items
3.4.2.Prepare Checklist
3.5.3 Prepare Site Visit Report
3.3.5 Compare Document Revision

2. 3.1.1 Identify and Build Resource Pool
Receive request to
initiate Engineering
for project
Identify and Assign
Engineering co-
ordinator
Prepare Resource
Pool
Start
END
Create Project
PBCBD&E
Covered in Project
Planning

3. PBCBEnggCo-ordinator 3.1.2 Define Design Input Management
Receive client
document for Design
Input
Distribute to
assigned Resource
to prepare Design
and Drawing
Start
Receipt and Analyse
client design input
Engg-Designer
Clarify for any
doubts and
completeness/
readiness for the
Document
END
The document type inculde
1.Job Specification,Scope of work
2. Drawing, P&ID Diagram
3. Survey Reports and Reference
documents etc
Complile client
document and send
to Engineering C0-
ordinator
Request to PBCB for
technical document
provided by client

4. EnggCo-ordinator
Start
Define design and
drawing templates
as per project
Requriment
Define Transmittal
templates as per
project Requriment
Define MOM
templates
Define Document
Diistribution List
Define Life Cycle
status
Define Approval
Status Code(Interna,
MINT and Client)
Define Revision
Series,LCS
Define ageing Days
Release/Mail
to Resource
Pool
END
3.1.3 Define Engineering Template

5. 3.1.4. Decision to outsourceEngineeringCo-ordinatorEngg-HOD
Analyse
technical
requirement
for project
Resource Avaliability
Calculate
resource and
time required
to complete
job
Define engineering
package to be
completed by internally
& sub conconsultant
Receive request for
Approval
Send to HOD
Change required
Yes
No
PBCB
Send to PBCB
Raise PI for Sub-
consultant
Input to
commercial

6. PBCB 3.2.1 Prepare Engineering ScheduleEngineeringCo-
ordinator
Send request
to prepare
Engineering
Schedule
Project Plan
Receive
request to
prepare
Engineering
Schedule
Start
Send request to
prepare drawing
list to respective
Department
with timeline
and Resource
Receive MDL
From
Respective
Department
Assign Flow of
work to MDL
Compile and
Submit
Engineering
Schedule

7. 3.2.2. Define Daily Job Tracking ProcedurePBCB
EngineeringCo-
ordinator
WorkResources
Rtrive Daily
Job card from
project plan
Mail Daily Job
card from
project plan
Receive Daily
Job card
Do assigned
Job
Update
Manhour
Spent on JOB
Receive Daily
ODIF
Update into
project plan
Project Plan

8. 3.2.3. Prepare Engineering BudgetEngg-Coordinator
Calculated
Manhours
Calculate
Manhour Cost
Calculate Sub
consultant cost
Calculate
Miscillineous
Cost
Prepare
Project
Budget
EnggHOD
Review project
budget
Change
Required
Review the
Budget
Send to PBCB
Yes
No
Change
Required
Yes
NoCompile into
Master
project
Budget
PBCB
END

9. 3.2.4 Measure Engineering ProgressEnggCo-ordinator
Project
Plan
Identify
design and
drawing
workflow
stage
Calculate the
progress at
Leaf Level
Task
Defined weightage at
workflow stage
Roll out the
progress at
Main Task
Calculate
Actual Value
Planned Value
in term of
Budget
Planned Value
in term of
Time
Analyse data
and prepare
various
reports as
Required
END

10. 3.2.5 Prepare Catchup PlanEnggCo-ordinatorPBCB
Start
Share progress
with PBCB
Receive the
Report
Draft Catchup
Plan
Analyse
Report
EnggHOD
Receive and
Analyse catch
up plan
Share the
Plan with
Engg HOD
Change
Required
Assign Action
Items
Yes
No
END

11. 3.2.6 Prepare MOM and Action ItemsD&E
Start
Request for
Meeting
Note down
Action Items
The meeting
type may include Assign action
Items
Track Action
Items
Close

12. 3.3.1. Define Document Storage and Maintainence procedureEngineeringCo-ordinator
Start
Define
Document
Categories
IT
Define
Standard
Central Folder
Structure
END
Document category
includes
BOQ
Drawings
Data Sheets
Specifications
Calculations
Lists
Reports
MTO
Vendor Documentation
Correspondence
Client Documents
Minutes Of Meeting
Provide
required
acess right to
Resources
Security
Matrix
Document
Assign
Workflow/
Revision
Series to
folders

13. 3.3.2. Define Document Identification procedureEngineeringCo-ordinator
Start
Classify
Documents
Store
document
type with
unique ID
Develop
Numbering
Logic as per
project
requirement
END
Logic should clearly define
following
1. Project
2. Disclipline
3. Type
4. Number
The documents can be
classified as
1. Internal document
2. External Document
3. Correspondance

14. 3.3.3 Integrate Project plan with Project informationD&E-DC
Start
Identify task
type
(Documented
/Non
documented
Task) from
project plan
Designers
Link
document to
particular task
Attach
correspondan
ce to
document
Attach
comment/
References
to document
Attach
images/or any
related
information
to document
Develop
standarised/
Integrated
plan with
information
Provide acess
right as per
project
requirement
END

15. 3.3.4 Manage Document Revision and VersionDCResourcepool
Start
Prepare Design and
Drawing with proper
nomeclature inclding
revision
Route it for
approval
Increase revision
number if document
has to be
resubmitted to client
Increase the
version number if
document has to
resubmitted
internally
END

16. 3.3.5 Compare Version and RevisionD&E
Start
Receive
revised
drawing
Select
previous
drawing
Define color
code for
addition and
deletion
Prepare
reports
END

17. 3.4.1 Define and Identify Engineering Task and Sub TaskEngineeringHODDepartmentalHead
Start
Send request to
respective
department to
prepare
activities and
sub activity list
Prepare
activity and
subactivity
list
Incorporate
Approx time
to complete
activity and
Sub activity
Verify the
activity and
sub-activity
duration
Release
defined
standard
activity and
duration
matrix
END

18. 3.4.2.Prepare ChecklistD&E
Prepare list of
task to be
completed for
all defined
document
type
Start
Provide
Nomeclature
of checklist
Link checklist
to every
document
type
Link checklist
to every
document
type
End
Checklist should
be updated
before routing to
next stage

19. 3.4.3. Prepare Design & Drawing Creation procedureD&E
Start
Create
Drawing from
existing
template
Link to the Task
Provide proper
Nnomeclature
Select the
Workflow
Select the
workflow and
send it for
Review
Close
Update
checklist

20. 3.4.4. Define Drawing Interdiscipline Checking and Approval ProcedureReviewer
Receive
drawing for
review
Mark up
drawing
Attach
comment File
Ensure the
design is as
per contract
line
Prepared
drawing
Ensure the
design is as
per contract
line
Change
Required
Yes
Yes
Send to
defined user
for approval
END

21. 3.4.5 Define Transmittal creation and release procedureDocumentController
Internally
Approvad
Drawing
Receive
request to
create
transmittal
Select the drawing
to create
transmittal
Define Transmittal
nomeclature
Select transmittal
type and category
Send to client/
Consultant and
predefined
stakeholders
END
Create
Transmittal

22. 3.4.6 Define client Submission and Approval ProcessClient
Submitted
Drawing
Receipt of
Drawing for
Review
DC
Send to JWIL
DC
Add Approval
Status code
Add
Comment/
Review
Receipt of
updated
Document
Analyse the
comment
Incorporate
Approval
status
category/
Receipt Date
End

23. 3.4.7. Define Approval Workflow as per Project RequirementEngg-Cordinator
Start
Analyse the project
Requirement
Define the flow of Design
and Drawing
Draft the Flow
Engg-HOD
Review the FlowChange Required
Yes
Release the Flow END
No

24. 3.5.1. Define Scope Creep ProcessClientSitePBCB
Start
Addition/
Change in
Scope of Work
Send Request
to Contractor/
JWIL
Receive
request from
Client Draft and Submit
to PBCB for
Review
Review and
Forward to
D&E
Analyse the
cost
Implication &
Submit to
Project
D&E
Incorporate
Change
required
Change
Required
Receive and
Submit to
Client
Receive and
Submit to
Client
Yes
GFC
NO
END

25. 3.5.2. GFC Change Request ProcessSiteD&EClient
Hurdle in
construction due
to unexpected
finding,Social
resistance,Natura
l Difficulties etc
GFC
Prepare Report
Submit Request
to D&E to make
required changes
Receive the
request
Analyse and
Incorporate
change
Submit to
Client
Receipt of
request from
client
Review the
Request
Change
Required
Yes
No
Receive
Approved
Drawing

26. 3.5.3 Prepare Site Visit ReportProjectSiteD&E
Start
Request from site to
provide technical
solution
Receive request from
site team
Technical
Issue on
project site
Prepare Plan
as per
requirement
Visit onsite
and Analyse
the Issue
Collect
data,Take
Images,obser
vation
Prepare
Reports
Close