Virtual facilitation is a discipline that, when mastered, can have huge impact for individuals, teams and businesses. Here we present an introduction and give you some actionable tips to take into your day.
Even when COVID-19 containment is no longer necessary, our long-term future calls for less transportation and greater digital collaboration. Getting maximum impact will be invaluable for your organisation.
Virtual facilitation is a discipline that, when mastered, can have huge impact for individuals, teams and businesses. Here we present an introduction and give you some actionable tips to take into your day.
Even when COVID-19 containment is no longer necessary, our long-term future calls for less transportation and greater digital collaboration. Getting maximum impact will be invaluable for your organisation.
Effective Meetings Workshop: ULS Leadership programKaren S Calhoun
One of a series of workshops prepared for the University Library System (ULS) Leadership Program at the University of Pittsburgh. Covers how to make meetings more productive and deal with common problems, for example, getting people to participate and managing dysfunctional behaviors.
Presentation to the Bangor Area Project Managers Network meeting on February 1, 2017
The presentation explores the benefits and pitfalls of leading virtual project meetings, including some recommended best practices.
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With a greater number of people telecommuting to work, it’s becoming more vital to train them to be successful in a virtual work environment. Disconnectedness is easy in the virtual realm, especially when good virtual practices aren’t in place. Companies need to help employees find ways to make “virtual substitutions” so they can accomplish what they normally would in face-to-face interactions. Learn how to develop your company’s virtual presence so that anyone, no matter where in the world they are, feels like a connected and valued employee.
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This presentation gives some satirical tips and advice about how to run bad virtual meetings.
To learn how to run productive virtual meetings, contact us today: enquiries@tmaworld.com
Effective Meetings Workshop: ULS Leadership programKaren S Calhoun
One of a series of workshops prepared for the University Library System (ULS) Leadership Program at the University of Pittsburgh. Covers how to make meetings more productive and deal with common problems, for example, getting people to participate and managing dysfunctional behaviors.
Presentation to the Bangor Area Project Managers Network meeting on February 1, 2017
The presentation explores the benefits and pitfalls of leading virtual project meetings, including some recommended best practices.
Hosting Effective Online Meetings, Part 2LaDonna Coy
This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars
With a greater number of people telecommuting to work, it’s becoming more vital to train them to be successful in a virtual work environment. Disconnectedness is easy in the virtual realm, especially when good virtual practices aren’t in place. Companies need to help employees find ways to make “virtual substitutions” so they can accomplish what they normally would in face-to-face interactions. Learn how to develop your company’s virtual presence so that anyone, no matter where in the world they are, feels like a connected and valued employee.
Speakers: Elsa Powel Strong and Sean Kavanagh, The Ariel Group
TMA World How to Run a Great 'Bad Virtual Meeting'TMA World
This presentation gives some satirical tips and advice about how to run bad virtual meetings.
To learn how to run productive virtual meetings, contact us today: enquiries@tmaworld.com
Meetings come in all shapes and sizes, so not all of these strategies will be useful, but here are some things I try to remember when I’m in or running a meeting.
This training slides is to help you achieve quick wins in meeting session. It is action based and would help in quick decision making. Please visit www.facebook.com/SalesEnergyTraning for the conversation on this training.
There are several aspects to meetings: when to have them, who to invite, what structure and format to take and what type of meeting to run.
But first, why do we have meetings?
“Meetings are an opportunity and framework to get resolution, reach conclusion, share ideas and move forward – for those leading the meeting AND those attending”.
Find 5 things you can do to run more effective meetings.
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NIDM (National Institute Of Digital Marketing) Bangalore Is One Of The Leading & best Digital Marketing Institute In Bangalore, India And We Have Brand Value For The Quality Of Education Which We Provide.
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1. www.clinicalprofessionals.co.uk
Effective Meetings
Properly run meetings can save time, increase motivation, productivity and
solveproblems. But badly run, they waste time, money, resource and have no
value.
I
‘ll bet some of you spend half your working day Often a meeting will comprise more than one of these
in meetings. Of those, half are not really worth having elements, which is OK as long as they are not
and in those that are, half the time is wasted. Not only confused.For example, don’t sell when you’re meant to
that, many meetings are a waste of money. Little at- bechatting and don’t present information when
tention is often paid to the cost in time of those who problemsolving.Let people know what the
attend. meeting is aboutGood meetings don’t just happen;
they need to beprepared for. An agenda lets people
know what toexpect provides an order for dealing with
Decide what kind of meeting you want
issues andgives people opportunity to consider
There are four key types of meeting.
discussion pointsand include or exclude themselves. It
• Selling, where someone is pitching something means you alsohave to think about the structure of the
• Status, where information is being shared meeting, whichis no bad thing.
• Problem Solving, where ideas are being brainstormed
• Chit-Chat, where everyone has a good gossip
2. www.clinicalprofessionals.co.uk
Only invite people who need to be there Scheduling
It’s easier to get a positive outcome if the right people Try to schedule meetings early in the day or mid-
attend a meeting. The general rule is that the more morning or mid-afternoon when people are more
people you have in a meeting, the less likely it is to likely to be alert. Avoid scheduling first thing in the
achieve anything. There’s also nothing worse than being morning, the first morning or last afternoon of the
in a meeting to which you can contribute nothing. working week, the last hour of any work-day and
Don’t go to meetings out of habit, only go if they are
particularly, the first hour after lunch (otherwise
really going to be useful to you or you’re going to be
known as ‘the graveyard slot.’
useful to the other participants.
Interacting with others in the real world is a contact sport,
turn your PC off, get your jacket on and get out there.
Introduce everybody to everyone else Starting and finishing
It’s amazing how many meetings you sit through Start and finish on time. Time in meetings is always
without knowing the person opposite you. Make sure different from ‘real’ time. A quick 10 minute catch up
there’s an introduction and warm up at the start of the can fill a whole morning. One reason for this is that
meeting unless everyone really does know everybody work in meetings doesn’t actually start until someong
else. If this doesn’t happen and you don’t know someone, says “I’ve got another meeting to go to.”
ask. A bad meeting can still be a good chance to network
with others. People will be more likely to come to your meetings
if they know they start and finish on time. Many
Manage egos and control air-time people have back-to-back meetings and keeping
them waiting will disrupt their day.
Big meetings encourage people with big egos to go into
display mode. When there’s a need to problem solve, they Agree who does what and when
will still be in information giving mode, often at high
volume and great length. These people need to be Never finish a meeting without getting closure on
controlled and the best way of doing so is to state upfront, who is going to do wnat and when they are going to
what the purpose and structure of the meeting will be. do it by. Circulate some brief minutes with action
points and who will be responsible for them.
It can also be useful to state the outcome you want to
achieve. Stick to the agenda and beware of hijacking. If When this is clear it will get your next meeting off on
you’ve called the meeting, make sure you get what you the right foot.
need from it. If other people want other things, let them
call their own meetings. Follow through
Interruptions If you prepare well, get participation and your desired
outcome but fail to follow through afterwards, you risk
Some people thrive in situations where everyone talks at not achieving your purpose. Real work continues after
once but others find it intimidationg and feel unable to a meeting is over. Sometimes people will take
contribute. To communicate effectively, try to ensure that responsibility for an action point but then forget about
everyone has opportunity to speak and if necessary, try to it or demote it down their ‘to-do’ list. Check with them
encourage those who don’t find it easy in group situations. how ther’re getting on and offer help if needed.
On a practical level, divert any office phones, ask attendees Conflcit can often be resolved by touching base with
to switch off mobiles, pagers or Blackberries. people after a meeting.
3. Technology Five steps to successful meetings
Meetings are important forums for getting buy-in. When
people are engaged, they feel better because they know • Objective
exactly what’s going on rather than getting information A meeting without a clear objective and an agenda that
by office memos or email. However, we’re all trying to sets out to accomplish that objective is a waste of time.
reduce our carbon footprint these days and many companies
restrict travel budgets within their environmental policies. • Preparation
Read the agenda, any background material and prepare
Tele conferencing isn’t quite adequate anymore. Meeting any materials
attendees need to be able to see information and each other
– especially if they are remote. Video conferencing has an
increasingly important part to play in meetings for people
• Punctuality
Arrive on time. Lateness is disruptive and expensive.
in geographically dispersed companies.
• Focus
Meetings fail because Stay on track in meetings. Cover the action points, clearly
state the outcome of the meeting and distribute minutes.
• their purpose is unclear • Get in and get out
• there’s inadequate preparation ‘Action’ happens outside of meetings. Interacting with
• the wrong people are invited others in the real world is a contact sport, turn your PC off,
get your jacket on and get out there!
• there’s a lack of participation
• there’s no follow up
www.clinicalprofessionals.co.uk