The dossier system provides employers with a simple way to collect, store, and manage all necessary documentation for employees, such as passports and visas. It verifies document authenticity and generates reminders when documents like visas are about to expire. The system acts as a gateway to verify the documentary evidence required by law for employing workers and gives access to employee details, reports, security options like fingerprint biometrics, and advanced functionality for human resource management tasks. It allows for integration with other systems like payroll and has security controls, audit trails, and historical retention of personnel records.

1. Human Resource Management
The Dossier system gives the employer a simple
method of collecting all necessary documentation,
including checking the validity of such documents
(e.g. detecting fake passports), and storing in this
dossier all necessary items. The system will also
help in managing these key documents, e.g. by
generating warnings when a certain document is
due to expire.
Dossier
From the first interview through to employment
the Dossier system can be seen as a “gateway” to
your main corporate HR or Security systems
verifying and collecting the documentary evidence
required by law when employing a migrant worker
(note: the Immigration, Asylum and Nationality
act 2006 covers both EU and non-EU staff).
Documents automatically verified by Dossier
Includes:
 Passport & ePassports
 National ID Cards
 Driving Licence
 Visa & Work Permits
 Student ID Cards
Reports and enquiries include:
 Employee details
 Induction schedules
 Protective items issued
 Training and skills analysis
 Training and skills matching
 Job details
 Vacancy and recruitment analysis
 Reminders
 Languages
 Head counts
 Applicant details including references and interviews
 Letters and correspondence history
 Disciplinary and redundancy
 Automatic correspondence generation which can assist in
maintaining compliance with disciplinary procedures
High Security Dossier Options:
 Range of Document Scanners
 Fingerprint Biometrics
 Facial Recognition

2. Human Resource Management
Advanced functionality and flexibility
 Job descriptions and inductions
 Next of kin contacts
 Training records and requirements
 Language proficiencies
 Employee reviews and self appraisals
 Global and employee calendar facility
 Accident and industrial injury recording
 Employee qualifications
 Career history
 Medical database
 Vehicles, driving details, accident records
 Health and safety including risk assessment
 Temporary and contract personnel
Innovative processing
 Multiple notepad facilities
 Skill gaps
 Vacancy and recruitment analysis
 Remuneration and benefits
 Employment termination and disciplinary procedures
 Employee turnover, length of service and birthdays
 Employee and administration diary
 Periodic reminders and email facilities
 Company equipment tracking by employee
 Bradford factory analysis for absences
 Event management
Integration
 Payroll
 Time and Attendance
 Third party report writers (Crystal)
 Comprehensive text import/export facilities
 ODBC compliant
 Office and Outlook integration
 SQL Server database or CISAM
 Web portal option
 Document verification
 Facial recognition
 Finger print verification
Security
 User access control and encryption
 Audit trails
 User defined menus
Historical retention
 Retain Personnel history for an unlimited period
User interface
 Wizards
 Online help
 Favourites
MDFA Limited6 St Mary’s Street,
Wallingford,
Oxfordshire, OX10 0EL.
Tel: 0207 993 8441
Fax: 0207 691 9742
Email: hr@mdfauk.com