Difference between Formal & informal letter writing
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This document provides guidance on writing formal and informal letters. It outlines appropriate greetings, closings, tone, and language to use for each. For formal letters, greetings include "Dear Sir or Madam" or using the recipient's title and last name. Closings include "Yours faithfully" or "Yours sincerely." Informal letters use first names in greetings and closings like "Best wishes" or "Kind regards." Examples show which first sentences, expressions for apologizing, requesting information, thanking, complaining, suggesting, expressing satisfaction, and concluding are most suitable for formal versus informal letters.
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Difference between Formal & informal letter writing
- 2. Formal opening Formal closing Dear Sir or Madam, Dear Sir, Dear Madam, Dear Mr. Jones Dear Ms. Smith Dear Dr. Davidson Yours faithfully, Yours sincerely, Informal opening Informal closing Dear Nadia, Dear John, Best wishes, Best regards, Kind regards, Love,
- 3. Look at the examples below of first sentences in a letter. Which sentences are suitable for a formal letter? Which are more suitable for an informal letter? Put a check mark in the appropriate column. 1st sentence Formal letter Informal letter It was great seeing you last week and… I am writing to explain how concerned I am about… I am writing in connection with… It’s been ages since I last saw you! I am writing in regards to… Thanks very much for the newsletter and sorry for not being in touch for a while, but… As a resident of the Views apartments, I would like to draw your attention to…
- 4. Writing in an appropriate style or tone Look at the expressions for each of the language functions below. Put a check mark in the appropriate column if the expression is formal/neutral or informal. Apologizing for something: Expressions Formal/neutral Informal Sorry to hear about… Unfortunately,/Regrettably,… Please accept my apologies for…(-ing)… I was so sorry to learn that/about… Asking for information: Expressions Formal/neutral Informal Would it be possible to find out whether…? Why…? Who…? How…? Where…? Is…? I’d be grateful if you could tell me…
- 5. Thanking someone for doing something: Expressions Formal/neutral Informal I very much appreciate you (ing)… I am extremely grateful (to you) for … Thanks very much for … Complaining about something: Expressions Formal/neutral Informal I was extremely disappointed to learn that… I am writing to express my concerns about…. I can’t believe you did that!
- 6. Making suggestions: Expressions Formal/neutral Informal How about we…? I’d like to propose… Why don’t we/you…? Let’s… Expressing satisfaction: Expressions Formal/neutral Informal I was delighted to hear that… Wow – that’s fantastic! …was so enjoyable. General Expressions: Expressions Formal/neutral Informal Kindly… e.g. Kindly send me your email address. You guys… How’s it going? What’s up?
- 7. Concluding sentences You should write a short conclusion or concluding sentence at the end of your letter. Look at the concluding sentences below. Which are formal and which are informal? Write F if the sentence is formal. Write I if the sentence is Informal. Concluding sentences Formal / Informal Hope to hear from you soon. I trust the situation will be resolved shortly. Bye for now! Thank you very much for your attention. I can’t wait until…! See you next weekend. I look forward to hearing from you shortly.