Assume that you have been appointed by MWECAU Board of Director as Disaster manager. Develop Health and Safety policy for MWECAU and explain how to implement it at MWECAU community.

1. GEOGRAPHY PRESENTATION
 Assume that you have been appointed by MWECAU
Board of Director as Disaster manager. Develop Health
and Safety policy for MWECAU and explain how to
implement it at MWECAU community.

2. FRAMEWORK
1. INTRODUCTION
 Definition of key terms
 Health
Safety
policy
2. MAIN BODY
Purpose of the policy
Organization scope of the policy
Risk control summary
Policy content and Guidelines
 A) General

3. CONTINOUS………………..
 B) Responsibility for Health and Safety
University rules for implementation of Health and
Safety policy
 CONCLUSION

4. HEALTH
 Is the solely in term of lack of diseases, symptoms,
signs or problems (Bolog, J.E 1978)
Or
 Refers to the adequate functional capacity which
allows an individuals to carry out their duties and
responsibilities. ( Oberteuffer, 1960)

5. SAFETY
 Refers to the freedom from danger, risk or threat of
harm, injury, loss of properties whether caused
deliberately or by accident. (Business dictionary, 2015)
Or
 Is the state of being safe, freedom from the occurrence
of risk of injury, danger or loss. (Dictionary.com, 2015)

6. POLICY
A “policy” is a statement of intent to achieve certain goal(s)
by a local, regional or national governments of a country. A
policy could be documented in legislation or other official
documents. Institutional setup (enforcement agency,
incentive/penalties schemes, setting up the infrastructure to
certify efficiency of equipments etc.) to achieve the goals of a
policy is implementation/enforcement of a policy,(Brewer
and Deleon, 1983).

7. POLICY CONT………………
 A definite course or method of action selected (by
government, institution, group or individual) from
among alternatives and in the light of given conditions
to guide and, usually, to determine present and future
decisions.
 A specific decision or set of decisions designed to carry
out such a course of action.

8. 1. Purpose
This policy proposes MWECAU with commitment to
provide a safe and healthy environment for staff,
students, and visitors.
The aims/objectives of the policy:
From university mission and vision which
respectively states that, MWECAU aspires to become
a leading university in teaching, learning, research
and community services at the national and
international level. And, MWECAU will educate its
students to become competent professionals,

9. Purpose cont.……………..
social responsible citizens committed to work for the
benefit of society of Tanzania and beyond. The following
objectives should be taken into account;
 a) Ensure that the management of health and safety
is consistent with the University’s legislative
obligations, vision, mission and Strategic Plan.
 b) Outline responsibilities of the community
concern.
 c) Minimize the University’s exposure to all levels of
risk in relation to health and safety.

10. 2. Organizational Scope
 This policy applies to all staff, students, and visitors,
both on and off campus.

11. 3. Risk, control summary
Place Risk Likelihood Risk
rating
Control for managing risks
Toilets Insufficient and poor cleanliness leads
to occurrence of effects such as
diarrhea, UTI, fungus and typhoid
3
10%
university should increase number of toilets
and also employ enough workers so that the
toilets are cleaned everyday with disinfectant
chemicals in order to kill all bacteria and also
putting soap for washing hands
Main Gate If there is no strong security at the
gates with guards lacking modern
weapons is at risk to be attacked by
thieves or terrorist groups like Al-
Shaabab
2
5%
To deploy a well-equipped security company
with all the needed materials for security
purpose.
Generator The Absence of Generator. When
power cut off with no alternative
power source risks like thief attacks is
likely to occur.
1
10%
there should be a large and powerful generator
which is capable all activities around the
University in case normal power source cut off

12. Cont……………….
Place Risk Likelihood Risk
rating
Control for managing risks
Sitting Under the Trees Sitting Under the Trees is risk
because tree branches are likely to
fall and harm people sitting under
the tree
2
20%
Establish a continuous process of pruning
trees around areas where students like to sit
e.g Mdegree and Mdiploma trees. Also
prohibition should be made in regard to
sitting under old trees.
Security Fence in
Residential area for off-
campus students
Lack of Security Fence in
Residential area for off-campus
students serious risk which
endangers student`s lives and their
properties such as personal
computers, and clothes
2
10%
House owners should build strong security
fences around residents
Water/water sources Lack of sufficient clean and safe
water lead to the eruption of
epidemic diseases such as cholera
and bilharzia.
3
60%
More efforts should be made in establishing
an appropriate water project which will suit
the current growth number of people.

13. Cont…………………..
Place Risk Likelihood Risk
rating
Control for managing risks
sewages system An insufficient sewages system can lead to the
occurrence of epidemic diseases like cholera,
UTI, and fungus.
3
60%
House owners should make sure there is
proper and functioning sewage system before
allowing people to stay in their houses.
path ways Presence of in-secured and slippery path ways.
These path ways are not safe causing some
students and native dwellers to be snatched their
properties especially during the night. Also
inside university during rainy season ways are
very slippery that are likely to cause falling
down of people.
4
75%
Village must establish strong security system
especially during the night in areas/nearby
areas where off-campus students. also road
and pathways in and off campus should be
well-constructed to reduce slippery during
rainy
Library In the library emergence exits are usually closed,
this make students and workers vulnerable to
risk in situations like fire.
1
5%
There should be regulation during the
scheduled time for study in the library the
emergence exit should be open.

14. Cont ………………………
Place Risk Likelihood Risk
rating
Control for managing risks
Hostels If there is no frequent checkup and changing
of fire extinguishers as well as proper
cleanliness risks of fire and eruption of
diseases.
2
10%
Frequent checkup and changing of
fire extinguishers in the hostels
should be maintained. Students
should be trained on how to use
them since most of them have no
idea on how to use them. Also
cleanliness should be well
maintained
Lecture rooms Classrooms with Poor sitting arrangements
and fewer or no exit door expose students in
high risk in case of fire outbreak or attack.
Also classes located high in the building put
students on of falling while climbing
upstairs.
1
5%
Proper sitting arrangements should
be established in all classrooms.
Exit doors should be made in all
classrooms as well.
Signs should be put along stairs
cautioning users to be careful when
climbing/down walking

15. Cont………………………..
Place Risk Likelihood Risk
rating
Control for managing risks
Sitting areas
on grasses
Students are likely to be bitten
by snakes, scorpion and other
dangerous insects
2
20%
Small labels should be made
around those areas to alert
people sitting on grasses
randomly of the dangerous they
are exposing themselves.

16. KEY:
NUMBER MEANING (likelihood)
1, 2…5 Shows an increasing possibility of a disaster to occur( from 1-low
possibility to 5-high possibility to occur)

17. COLOR MEANING
Rate of impact is very low
Rate of impact is slightly low
Rate of impact is slightly low
Rate of impact is high
Rate of impact is very high

18. 4. Policy Content and Guidelines
4.1 General
 a) Through this policy MWECAU will be committed in
providing a safe and healthy environment for staff,
students, and visitors. This is articulated further in the
Student Experience Strategy, Health and Safety Framework
and Healthy Campus Framework.
 b) Health and safety is a shared responsibility.
MWECAU will expect every member of this community to
take personal responsibility for promoting the health and
safety of themselves and those involved in, or affected by
the University’s activities.

19. CONT…………………
 c) Campus Services, in partnership with Human
Resources, is responsible for managing and
coordinating the University’s health and safety
framework.

20. 4.2 Responsibility for Health and
Safety
 a) The Vice-Chancellor
has overall responsibility for the effective management
of health and safety, and requires every supervisor and
manager with staff responsibility to implement this
policy.
 b) Campus Services
Manages the coordination of health and safety advice,
plans, training, reporting and administrative support
through the Health and Safety Framework. This
Framework is comprehensive and includes:

21. Campus services cont…….
 (i) Policy and process review.
 (ii) Safety Plans - monitoring performance and planning
for continuous improvement.
 (iii) Hazard and risk identification and management.
 (iv) Training, advising and informing about good safety
practice, safe premises and plant and equipment (including
personal protective equipment).
 (v) Reporting and investigating all workplace accidents
including reporting any serious harm incidents to the
Departments.
 (vi) Coordinating all accident / incident responses.
 (vii) Coordinating and supporting MWECAU Health and
Safety Committee if present.

22. Campus services cont…….
 (ix) Supporting effective emergency management and
continuity planning.
 (x) Supporting staff in a safe return to work following
illness or injury.
 (xi) Ensuring all staff and unions have the opportunity
to participate in the development of health and safety
practices, and that relevant documentation relating to
health and safety issues is made available.

23. c) Campus Services should review
the following on a regular basis:
 (i) The Health and Safety Framework
 (ii) Safety Plans
 (iii) Risk Management Plans
 (v) Emergency Response Plans

24. d) Managers / supervisors
 Are responsible for developing, maintaining and
implementing safety plans and risk and hazard
registers in line with MWECAU legislative obligations,
overall policies, framework, priorities, and procedures.
This includes the development, maintenance and
implementation of plans for ensuring that:

25. e) Employees
Were required to;
 (i) Immediately and accurately report all accidents /
incidents and hazards in writing to their manager /
supervisor and to the University’s Safety Coordinator.
 (ii) Assist with the investigation and resolution of any
accidents / incidents and hazards.
 (iii) Carry out their work in a way that reflects safe
practice and does not adversely affect their own health
and safety or that of others.

26. Managers / supervisors
cont………………………..
 (i) Risks are identified, assessed, monitored and reviewed
through oversight and review of the risk and hazard registers.
 (ii) They promptly respond to any health and safety issues and
hazards brought to their attention.
 (iii) Adequate health and safety training, information,
instruction and supervision are provided, including students and
visitors being informed of safety procedures and equipment.
 (iv) They comply and ensure staff compliance with the
University’s health and safety policies, frameworks, priorities,
procedures and legislative requirements.
 (v) They support staff in a safe return to work following illness or
injury.

27. Managers / supervisors
cont………………………..
 (vi) They undertake training and / or instruction in
health and safety related subjects to ensure they are
competent to carry out their health and safety
responsibilities.
 (vii) All personal protective and other safety
equipment is provided and available to staff where
required, and that staff are adequately trained in its
proper use, maintenance and storage.
 (viii) All accidents / incidents are immediately and
accurately reported to Campus Services for
investigation and follow up action.

28. Employees cont…………….
 (iv) Learn, understand and abide by the University’s Health
and Safety frameworks, policies, plans and processes.
 (v) Seek assistance or advice if they are unclear about the
safe method of completing their work.
 (vi) Undertake training and / or instruction in health and
safety related subjects to ensure they are competent to
carry out their health and safety responsibilities.
 (vii) Follow instructions which are aimed at ensuring safe
work practices, including taking care of and using safety
equipment, wearing protective clothing, and minimizing
the risk of harm to themselves and others.
 (viii) Co-operate and comply with any Return to Work
Program when returning to work from illness or injury.

29. g) Students and visitors
Are required to:
(i) Ensure that they follow the University’s health and
safety requirements.
(ii) Act in a way that reflects safe practice and does not
adversely affect their own health and safety or that of
others.
(iii) Immediately and accurately report all accidents /
incidents to the Campus Care Office.

30. UNIVERSITY’S RULES FOR
IMPLEMENTATION OF THE HEALTH
AND SAFETY POLICY
 According to this policy, the University should
implement the following rules for Health and Safety
policy in MWECAU community;

31. 1. General University Health and
Safety Rules
1.1 Health and Safety Signage
 All members of the university (staff and students)
shall comply with the requirements of health and
safety signage.
1.2 Accidents
 All accidents must be reported. The accident report
form should be made available on the Safety Services.

32. Cont.…………..
1.4 Fire
 All fires which have required the use of a fire
appliance must be reported to Safety Services whether
or not damage or injury has been caused.
1.6 Smoking
 It is against the law for anyone to smoke in any
buildings or in any vehicles used for University
business.

33. 2. University policies and rules
 Under this Health and Safety Policy, the university
should established a set of policies and rules for
addressing specific health and safety issues. These
policies and rules are:

34. University policies and rules
cont.……………………………..
 • Fire Risk Management Policy
 • Evacuations of Persons with Disabilities Policy
 • University First Aid Policy
 • Health and Safety Training Strategy
 • Electrical Safety Rules
 • Safe Use of Display Screen Equipment Rules

35. CONCLUSION
 It is the duty of all employees and students to observe
the parts of these policies and rules that are relevant to
their own work as well as observing any additional
local rules and regulations on health and safety
published at University or department level.

36. THANK YOU ALL
BEST WISHES IN YOUR
FINAL EXAM
By : disaster managers