This document provides an overview of descriptive cataloging according to AACR2R standards. It discusses the key elements and areas of a bibliographic description, including the title and statement of responsibility area, edition area, special area for serials/maps/music, publication area, and physical description area. Examples are provided to illustrate how information would be recorded in each area according to AACR2R rules. The goal of descriptive cataloging is to uniquely identify and describe library materials so they can be found by patrons.

1. Overview of cataloging First element: Descriptive cataloging (use of AACR2R) LIB 630 Classification and Cataloging Spring 2010

8. Sample catalog card This oblique line indicates that what follows is the statement of responsibility (i.e. author statement). Note space before and after!

9. A computer catalog entry Notice the same oblique line!

10. A Simpler way of organizing this information Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area Area 5 Physical description Area 6 (Series information) Area 7 Notes area Area 8 Standard number

20. How would we do that in our simpler organization? Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The hunting of the Snark : an agony, in eight fits / by Lewis Carroll ; with nine illustrations by Henry Holiday. Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area Area 5 Physical description Area 6 (Series information) Area 7 Notes area Area 8 Standard number

22. Put it another way? Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The man of the forest / A novel by Zane Grey ; illustrations by Frank Tenney Johnson. Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area Area 5 Physical description Area 6 (Series information) Area 7 Notes area Area 8 Standard number

32. The Edition area in the simpler format Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility A dictionary of modern English usage / by H. W. Fowler. Area 2 Edition area 2 nd ed. / revised by Ernest Gowers. Area 3 Special area for serials, maps, music Area 4 Publication area Area 5 Physical description Area 6 (Series information) Area 7 Notes area Area 8 Standard number

35. An example for a map (actually, in this case 2 maps) Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility Central City and Muhlenberg County, maps for 1980 [cartographic material]. Area 2 Edition area Area 3 Special area for serials, maps, music Scale [ca. 1:12,000] ; Scale [1:125,000]. Area 4 Publication area [ S.l.] : Kentucky Associated Publishers, [1980] Area 5 Physical description 2 maps on 1 sheet : both sides ; 46 x 47 cm. and 47 x 49 cm., folded to 10 x 22 cm. Area 6 (Series information) Area 7 Notes area Area 8 Standard number

39. In our simplified format Note: space ; space between different cities—then space : space for publisher—then no space, date Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The man between : an international romance / by Amelia E. Barr. Area 2 Edition area Du Pre Book Store spec. ed. Area 3 Special area for serials, maps, music Area 4 Publication area New York ; London : The Authors and Newspapers Association, 1906. Area 5 Physical description Area 6 (Series information) Area 7 Notes area Area 8 Standard number

43. Simplified Again, note that there are spaces before and after the punctuation marks that denote the different sections Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility Edvard Grieg : the man and the artist = Edvard Grieg : mennesket og kunstneren / Finn Benestad ; Dag Schjelderup-Ebbe ; Translated by William H. Halverson and Leland B. Sateren . Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area Lincoln : University of Nebraska Press, 1988. Area 5 Physical description 366 p., [1] leaf : ill., music ; 30 cm. + 1 sound disc (analog, 33 1/3 rpm, stereo. ; 7 in.). Area 6 (Series information) Area 7 Notes area Area 8 Standard number

47. Putting it our way Series titles usually are put in parentheses Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility David Crockett : his life and adventures / by John S. C. Abbott. Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area New York : Dodd, Mead, 1874. Area 5 Physical description viii, [7]-350 p. front., plates. 19 cm. Area 6 (Series information) (American Pioneers and Patriots). Area 7 Notes area Area 8 Standard number

48. Putting it in the Library of Congress’s way Notice that LC does not put parentheses around the series Statement—this is common in computer catalogs

49. Another series example

53. Example? Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility Building effective learning communities : strategies for leadership, learning & collaboration / Susan Sullivan, Jeffrey Glanz. Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area Thousand Oaks, Calif. : Corwin Press, c2006. Area 5 Physical description Area 6 (Series information) Area 7 Notes area Includes bibliographical references (p. 171-175) and index. Area 8 Standard number

54. Another example for Notes Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The lion, the witch, and the wardrobe / C.S. Lewis ; illustrated by Christian Birmingham. Area 2 Edition area 1st American ed. Area 3 Special area for serials, maps, music Area 4 Publication area [New York] : HarperCollinsPublishers, 2000. Area 5 Physical description Area 6 (Series information) Area 7 Notes area Four English schoolchildren find their way through the back of a wardrobe into the magic land of Narnia and assist its ruler, the golden lion Aslan, to triumph over the White Witch, who has cursed the land with eternal winter. Area 8 Standard number

56. Alternate title in our easier display Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility 4:50 from Paddington / Agatha Christie Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area Area 5 Physical description Area 6 (Series information) Area 7 Notes area Previously titled What Mrs. McGillicuddy saw! Area 8 Standard number

61. BCCLS entry for The annotated Hobbit

62. Simpler setup Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The Annotated Hobbit / Annotated by Douglas A. Anderson. The Hobbit : or, there and back again / J.R.R. Tolkien ; illustrated by the author. Area 2 Edition area Rev. and exp. ed. Area 3 Special area for serials, maps, music Area 4 Publication area Boston ; New York : Houghton Mifflin, 2002. Area 5 Physical description xii, 398 p. : ill. (some col.), maps : 25 cm. Area 6 (Series information) Area 7 Notes area Full text of novel with added annotations and illustrations. Area 8 Standard number ISBN 0-618-13470-0

64. From BCCS

65. In our simplified display Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The dark-thirty : southern tales of the supernatural / Patricia C. McKissack ; illustrated by Brian Pinkney. Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area New York : Dell Yearling, 2001, c1992. Area 5 Physical description 166 p. : ill. ; 20 cm. Area 6 (Series information) Area 7 Notes area “ A Yearling Book.” – Newbery Honor Book, 1993. – Coretta Scott King Award, 1993. Area 8 Standard number ISBN 0-679-89006-8

67. Display from a public library catalog

68. Matrix format Area 1 Title proper = Parallel title : Other title information [GMD] / Statement of responsibility The lion, the witch and the wardrobe [sound recording] / C. S. Lewis ; Paul Scofield; Elizabeth Counsell; David Suchet; Paul McCusker . Area 2 Edition area Area 3 Special area for serials, maps, music Area 4 Publication area [S.I.] : Tyndale Entertainment, cp1998 . Area 5 Physical description 2 sound discs ; digital ; 4 3/4 in. Area 6 (Series information) (Focus on the family radio theatre. The Chronicles of Narnia 2). Area 7 Notes area “ Dramatization based on The Lion, the Witch and the Wardrobe c1950, C.S. Lewis Pte. Ltd.” – “Not recommended for children under the age of 8.” – “Douglas Gresham as your host.” – Title from CD cover. – Approx. running time 149 mins. Area 8 Standard number