RDA Choices: Choosing between the Different RDA and LC/PCC CORE Descriptive Elements
1. RDA CHOICES
CHOOSING BETWEEN THE DIFFERENT RDA
AND LC/PCC CORE DESCRIPTIVE ELEMENTS
GUY FROST
VALDOSTA STATE UNIVERSITY
G F R O S T @ VA L D O S TA . E D U
229.259.5060
2. New Terminology
AACR2R Rules – now called RDA Instructions
Library of Congress Rule Interpretations (LCRI) –
replaced by Library of Congress Policy Statements
(LCPS); Change in October 2012 to: LC-PCC PS, or,
Library of Congress/Program for Cooperative Cataloging
Policy Statements
Chief source becomes Preferred Source
Headings (e.g. 1XX, 7XX, 8XX) – Authorized Access
Point
Author, Composer, etc. – Creator
Main Entry – Preferred Title or Authorized Access Point
for Creator
3. New Terminology Cont.
Uniform Title – Preferred Title w/ or w/o
differentiated data, or, Conventional Collective Title
Physical Description – Carrier Description
See Reference – Variant Access Point
See Also Reference – Authorized Access Point for
related entity
General Material Designation (GMD) – replaced
with Content, Media, and Carrier types
4. FRBR ENTITIES
RDA is standard for bibliographic
description based on FRBR conceptual
model
Group 1: Work, Expression, Manifestation,
Item
Group 2: Person, Family, and Corporation
Group 3: Subjects of Groups 1 and 2
(concepts, objects, events, and places)
5. WEMI
WORK – intangible/abstract – represents an idea in its
purest form (Authorized Access Point (AAP))
EXPRESSION – the realization of that idea, e.g., in
written form, musical notation, translation, revision, or
reiteration and is realized by an Authorized Access Point
MANIFESTATION – the physical realization of that
expressed idea in book form, CD, PDF, this PPT
presentation – expressed in the descriptive part of a
bibliographic record (covered in ch.2-4)
ITEM – the physical piece in hand (covered in ch.2-4)
8. Types of Description (RDA 1.5)
Comprehensive Description (1.5.2)
Describing a resource as a whole (single volume, multivolume
monograph, serial, etc.)
Analytical Description (1.5.3)
Describing a part of a resource (single volume of a serial, two different
works bound together, etc.)
Hierarchical Description (1.5.4)
A combination of the two
LC does not follow this practice
9. Changes in Descriptive Practices
What you see is what you get (Principle of
Representation) (RDA 1.7; LCPS A.1)
RDA A.1: Follow language involved (RDA A. 10-A.55)
Alternative: follow in-house guidelines
LCPS Alternative: “take what you see” for transcribed elements
Fields with data in all caps
Record numerals expressed as words in Arabic form (RDA
1.8.4)
LCPS Alternative: “take what you see” for transcribed elements
(e.g., Roman numerals for 264 date)
10. RDA Appendices
Appendix A: Generally, capitalize words according to
the guidelines for the language involved (A.1)
Appendix B: Abbreviations – generally, use only as
found on the resource (B.4); Latin Alphabet
Abbreviations (B.7) (e.g., in. for inches)
Appendix C: Initial Articles
Appendix D: Record Syntaxes for Descriptive Data
(ISBD)
11. Description in General
1.3 – RDA Core Elements
1.4 – Language and Script – those fields that you will
“take what you see”
2.# -- Identifying Manifestations and Items (or, general
guidelines for recording 245, 250, 264, 490, 020, 5XX)
2.2.2.2 – Source of Information; 2.2.4 others sources
Describing Carriers – (300, 336-338 fields)
3.4 (extent); illustrative content (7.15); 3.5 (dimensions)
6.9 (content); 3.2 (media); 3.3 (carrier)
Language
2.2.3.1
-- Language of Content
-- Language of Translation
12. Punctuation (Appendix D)
RDA 1.7: General Guidelines (1.7.2-1.7.9) – Appendix D applied
when stated
ISBD between subfields has remained unchanged
Punctuation may still be added for clarity
LCPS – 1.7.1 (General Guidelines for Bibliographic and Authority
Records)
RDA 1.7.3 Transcription – Punctuation: Transcribe punctuation as
it appears on the source
245;10; $a … and then there were none (A.4.2 for capitalization)
245:00; $a What is it? … what is It not?
Note change from AACR2R: the em dash (--) no longer replaces the ellipse (…) when
on the piece (what you see is what you get)
13. LCPS 1.7.1: Ending Punctuation
1XX, 6XX 7XX Access Points, ending punctuation is:
. ) ] “ ? ! –
240 – no change
245, 250 – If field does not end in a period, add one.
246, 490 – no ending punctuation unless part of data
264 – ends with: . ) ] ? - > Exception: copyright
date does not end with period (264;_4; $c 2012 )
300 – none ) .
7XX $i Relationship designator. (Appendix J): First word
is capitalized, subfield ends with colon:
$i Libretto based (work):
14. What Makes a Record RDA
Three Areas Necessary:
Leader/18 – Descriptive Cataloging Form (DESC): Coded “i“
(ISBD)
040; $a … $b eng $e rda $c …
suggested best practice by the PCC is to place $e immediately
before $c
336-338 fields (Content-Media-Carrier)
15. 245 – Title
What’s changed: What you see is what you get (RDA
1.7.1; 2.3.2.4)
Instruction 2.3 (Basic Title)
2.3.2 Title Proper (RDA and LC Core)
2.3.1.4 Exceptions
2.3.1.7 Common Title with Parts, Sections, and Supplements
2.3.2.9 Resources lacking a collective title
2.3.4 Other title information (Subtitles)
2.3.6 Variant titles
1.7.5 Symbols in titles
16. Following LC Policy of “Take What You See”
245;10; $a AFRICAN AMERICAN MASTERS : $b
Highlights from the Smithsonian American Art
Museum /
- 2.3.1.4 – as found
- RDA 1.7.1 – Alternative, follow in-house procedures
“for capitalization, punctuation, numerals, symbols,
abbreviations, etc.”
245;10; $a African American masters : $b highlights
from the Smithsonian American Art Museum /
17. 245 – Statement Of Responsibility
What’s changed:
rule of 3 gone (RDA 2.4.1.5)
Transcribe as found (i.e., include Mrs., Jr., Dr., etc.) (RDA 2.4.1.4)
Optionally, Abridge statement; LC does not apply these instructions
RDA: Charles F. Hoban, Jr.
LC: Charles F. Hoban, Jr., Special Assistant, Division of Visual
Education, Philadelphia Public Schools
Note: Jr., etc. now considered part of name and included in
Authorized Access Point (Fields 100, 700, etc.)
Optional Omission: Record 1st named followed by [and six others]
LC does not apply these instructions
Additional Statements (RDA 2.4.1.6) (editors, authors of
forewords, etc.)
18. Other Title Instructions
Inaccuracies: Record as is (RDA 1.7.9 and 2.3.6)
[sic] no longer used (same for all other descriptive elements)
Make a 500 note
Add a variant title (246) with correct spelling (RDA 2.3.6 and
2.20.2.4)
Collective Titles (RDA 2.3.2.6)
LCPS 25.1 – 505 Contents is Core (except for: anthologies of
poetry, hymnals, conference proceedings, journals, collections
of interviews or letters, and similar resources)
Items lacking a collective title (RDA 2.3.2.9)
19. 250 Edition Statements (RDA 2.5.2?)
What’s different: “take what you see”
- Edition statements are recorded exactly as printed
If resource has edition statement abbreviated, the
period is considered part of the abbreviation and not
the terminal punctuation (RDA D.1.2.1). e.g.:
250;__; $a 3rd ed..
20. Leader and 008/264
What’s different:
OCLC-RDA will continue to support 260; LC to replace 260 with 264
field(s) on newer records
Take What You See (i.e., do not abbreviate states, publishers’
names, etc.)
Only first place is Core (2.8.2)
Do not correct information (1.7.9)
Range dates (DtSt: q) no longer limited to 20 years (1.9.2.4)
Each cataloger supplied element enclosed in its own square brackets
s.l. replaced by [Place of … not identified] (2.8.2.6; 2.9.2.6; 2.10.2.6)
s.n. replaced by = [… not identified] (2.8.4.7; 2.9.4.7; 2.10.4.7)
s.d. replaced by = [date of … not identified] (LC/PCC 2.8.6.6.; 2.9.6.6;
2.10.6.6)
Note: RDA Instructions are still for recording information in 260
21. 264 – Repeated Based on Function
Second Indicator
0 = Unpublished works, like dissertations, art objects, archival
collections, etc. (2.7)
Only date is Core
1 = Publication, Release, or Issuing statements (2.8)
RDA and LC CORE
2 = Distribution statements (2.9)
Core if no Publication information found
3 = Manufacture, printing, duplication, casting, etc. statements (2.10)
Core if not Publication, or Distribution information found; date manufacture
also Core if lacking copyright date
4 = Copyright notice and Phonogram dates (2.11)
Core if lacking date of Publication or Distribution
LCPS: if data […] elements are being given in lieu of […] missing data elements; give
a complete statement for that area
25. 300 Physical Description
What different:
Most words are spelled out (exception: in.)
cm and mm no longer considered abbreviations and lacks period
RDA Core: 3.4 (extent); 3.5 (Dimensions)
Illustrative material only Core for LC and only for children’s
literature (LCPS 7.15)
LCPS: use illustrations only; RDA alternative, add other terms if
considered important (music, maps, portraits, etc. 7.15.1.3))
300;__; $a xi, 159 pages : $b illustrations ; $c 28 cm
Exception: when field 490 present, terminal period is recorded
300;__; $a x, 244 pages : $b illustrations, maps ; $c 28 cm.
490;1_; $a Synthesis and assessment product ; ‡v 3.4
26. 336-338
All fields repeatable if necessary
e.g.: 336;__; $a text $2 rdacontent
336;__; $a still image $2 rdacontent
Graphic novels have both types of content, written text and graphic
images, thus two 336 fields
Only 336 and 338 Core in RDA; LC/PCC all three Core
336 (RDA 6.9)
337 (RDA 3.2)
338 (RDA 3.3)
Can be recorded in textual form or coded form ($b)
http://www.loc.gov/standards/valuelist/rdacontent.html
27. Series - 490
Numbering (RDA 1.8.2)
Record series number as preferred by agency
Alternative: Record number as found (LC practice)
Alternative 2: Record number as found and place preferred
agency number in brackets
490; 1_; $a … ; $v Band 4
490; 1_; $a … ; $v Band IV (Alternative 1 – LC’s practice)
490; 1_; $a … ; $v Band IV [4] (Alternative 2)
28. Notes
General Guidelines 1.10
1.10.2 – Capitalization
PCC/LC – accept machine derived contents notes as is
Optionally, changed them to conform to Appendix A of RDA (e.g., sentence
case)
My recommendation: check any 505 that begins: Machine Derived Contents:
504; RDA examples separate index and bibliography (7.16.1.3)
LCPS – transcribes them in a string
“Pages” spelled out for both
500;__; $a Includes index.
504;__; $a Bibliography: pages 859–910.
LC: Includes bibliographical references (pages 859–910) and index.
29. Authorized Access Points
Persons (8-Guidelines for recording Attributes
(e.g., dates, etc.)
What’s changed: Include Jr. as part of the name (9.2.2.9.5);
choose the name by which the person is commonly known
(9.2.2.3)
30. Relationships Designators: Persons, Families, and
Corporate Bodies (Appendix I)
More emphasis on recording the relationships in
Authorized Access Points ($e or $4)
Would be included for all most 1XX and 7XX entries
100;1_; $a Rowling, J. K., $e author.
Subfield e ($e) terms found in RDA Appendix I
According to LCPS: LC will use $e and only for illustrators of
children’s books
Subfield 4 ($4) codes found at:
http://www.loc.gov/marc/relators/
31. Relationship Designators:
Works, Expressions, Manifestations, and Items
(Appendix J)
Increased use of relations between different but related resources
Used in 7XX fields
100;1_; $a Evans, G. Edward, $d 1937-
240;10; $a Developing library and information center collections
245;10; $a Collection management basics
775 08 $i Revision of: $a Evans, G. Edward, 1937- $t Developing
library and information center collections $b 5th ed. $d
Westport, Conn. : Libraries Unlimited, 2005 $h xx, 446 p. : ill. ; 26 cm.
+ 1 computer disc (4 3/4 in.) $k Library and information science text
series $w (DLC) 2005016098
N.B.: This is a change from using a 500 note and 700 Author-Title to link
previous edition to this one
32. More Examples
245;00; $a Alice in Wonderland, or, What's a nice kid like
you doing in a place like this? / $c Hanna-Barbera
Productions.
700;1_; $i Parody of (work): $a Carroll, Lewis, $d
1832-1898. $t Alice's adventures in Wonderland.
---
100;1_; $a Auel, Jean M.
245;14; $a The valley of horses : $b a novel / $c Jean M.
Auel.
700;1_; $i Sequel to: $a Auel, Jean M. $t Clan of the cave
bear.
700;1_; $i Prequel to: $a Auel, Jean M. $t Mammoth
hunters.
33. 7XX
700 – Author-Uniform Title Entries
760 – Main Series
762 – Subseries
765 – Original language
767 – Translation Entry (Translated as:)
775 – Other Edition Entry
776 – Additional Physical Form
787 – Other Relationship Entry
34. Ideas for Staff Training
Edit descriptive fields: (245
$c, 250, 264, 300, 490, 504)
Add Appendix I of RDA for Relator terms (1XX/7XX
$e) (PDF added to each workstation)
Add the RDA Suite (Desc: i, 040; $a __ $b eng $e
rda $c __, and 336-338 trio
Automate this process by using a Macro program, such as
MarcoExpress
Other: (i.e., Appendix J)
35. Future Changes
MARC21 as a data exchange mechanism is going
away; will remain in use for at least another decade
Bibliographic Framework Initiative; contract with Zepheira
(led by W3C Semantic Web guru, Eric Miller) whose “major
focus of the project is to translate the MARC 21 format to a
Linked Data (LD) model“
http://www.loc.gov/marc/transition/
ISBD “cataloger input” is going away – will become
machine generated instead
Greater utilization of Linked Data
“May” required knowledge of ISBD for recording data
In use by European libraries already
36. Linked Data Example
650;07; $a Hochschule $0 (DE-588c)4072560-1 $2
swd
VIAF (Virtual International Authority File):
http://viaf.org/
Rowling, J. K.
http://id.loc.gov/authorities/names/n97108433.html
38. Resources cont.
PCC Guidelines for 264 --
http://www.loc.gov/aba/pcc/documents/264-
Guidelines.doc
Mac Elrod’s (Special Libraries Cataloguing)
AACR2R-RDA changes: http://special-
cataloguing.com/node/1397
PPT by Sally McCallum from the Library of Congress
describing the LC MARC replacement and Linked
data http://igelu.org/wp-
content/uploads/2012/09/IGeLU-sally-
McCallum.pptx