This presentation is part of the Developing Digital Data Literacy (D3) Project coordinated by the European Association of Geographers. It explores the creation of data as part of the training course for teachers and educators. The topics covered include surveys, digital data, tools and forms.

1. Collecting data using online
forms and tools
Explorer Level
KA2 - 2019-1-BE02-KA201-060212

2. Tools, data & Resources needed:
Internet, mobile phone/computer
Time required:
60 minutes: Create survey
60 minutes: Collecting data on the field
60-90 minutes: Processing the data
60 minutes: visualising the data
KA2 - 2019-1-BE02-KA201-060212
Collecting data using online
forms and tools

3. Define the survey correctly
It is important to answer these questions
● Who is the intended audience of the survey?
● What type of information will be collected in the
survey?
● How will I control the validity, accuracy, quality
…?
● How will the data be processed?
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4. Rules for a good survey
1. Define a clear, attainable goal for your
survey.
2. Keep the more personal questions to the
end.
3. Don’t let your survey get too long.
4. Focus on using closed questions.
5. Consider including a survey incentive.
6. Don’t ask leading questions.
7. Keep your answer choices balanced.
8. Absolutes can hurt the quality of the
responses.
9. Stay away from asking double-barreled
questions.
10. Preview your survey before you send it.
(source: Survey Monkey)
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5. Creating the survey
Activity 1
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6. Composing the survey
compose & write down the survey on paper
For example in this activity you might prepare a survey to
consider the use of data in your school
Example Ideas For Questions:
- Identify the courses/subjects where data is used
- What kind of open data is accessed / provided / gathered
- Get some examples
- To what extent do you feel that enough use is made of data
- Add some questions about the respondent & date and time
of survey recording.
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7. Three Survey Sections
The general part:
- date and time of the survey - sometimes done
automatically
- information about the respondent (like name, age,
email address)
- but take care of GDPR: The General Data Protection
Regulations (more information at
https://ec.europa.eu/info/law/law-topic/data-
protection/data-protection-eu
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8. Three Survey Sections
The core of the survey itself with different types of
questions:
Closed questions can consist of:
- multiple choice questions with a limited number of
answers.
- checkboxes
- linear scale or Likert scale
Open questions consist of text boxes: more
opportunities to respondents to express in-depth their
opinion/answer but analysis is more complex
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9. Three Survey Sections
Finally at the end:
Thank the respondent for answering
Give them the opportunity to keep them
informed of the results if they wish
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10. Some Survey Tools
Google Forms (https://docs.google.com/forms/u/0/) - Google account
needed - a useful manual can be found st
https://support.google.com/docs/answer/6281888
Microsoft Forms (https://forms.office.com/) - Office365 account needed
A good manual can be found on https://support.microsoft.com/en-us/forms
Survey Monkey (https://www.surveymonkey.com/) - basic (free) account
Support is available via the online help center:
https://help.surveymonkey.com/
TypeForm (https://www.typeform.com/surveys/) - just an email address is
needed = Simple surveys and questionnaires with Typeform are available for
free: https://help.typeform.com/hc/en-us
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11. Processing & visualizing the data
Activity 2
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12. Survey results on Google Forms or
Microsoft forms
Before analysing the results make sure you close the survey!
Google Forms & Microsoft forms show the results of the data
capture in the same window (in an extra tab called ‘Answers’
next to the survey questions)
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Download
option

13. Survey with Survey Monkey or Typeform:
Survey Monkey : all results in the Analyze Results section of a survey:
see a summary view of your data; browse individual responses;
create custom charts; use filters to focus on specific data views and
segments; and easily download your results in multiple formats.
TypeForm : explore and download all the answers in the Responses
section of the Results panel: view individual responses to your
typeform,
Go to the Responses section by clicking on the Results panel and then
on the Responses tab. The number of responses that your typeform
has received will be shown in brackets in this tab.
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