Cv malgorzata feola

MALGORZATA FEOLA
SUMMARY
A highly adaptable Coordinator/EA/PA/Senior Administrator/Recruiter with a wide level of experience developed within a
variety of global organisations, financial services and commodities, covering hospitality, extensive travel arrangements,
accounts and payments queries and visual presentations, proficient in MS Office. Responds positively to change adding
value to customers and businesses. Enjoys managing a varied and challenging workload to achieve results. A friendly
professional approach with effective time management, professionalism and ability to priorities a heavy workload. Enjoys
building internal & external relationships to interact with a different people and job functions. Imaginative in the design
of presentations and newsletters. Interests: Graphic design, photography, Restoration of old photographs. (Own
website: www.projectmo.com). I’M AVAILABLE IMMEDIATELY
CAREER HISTORY
Vivahousedublin Ltd. April 2015 - …
Properties and Financial Documentation Management – volunteer support while looking for new opportunities.
- Reviewed company’s contracts, dates, fees for last 5 years,
- Reviewed company’s bank statements, credit card statements personal expenses for last 5 years,
- Created and updated database for payments received, expenses and contract details (most of the work done via
Google Docs, Google Sheets , Gmail and Google calendar – all shared on Google Drive with different access
permission,
- Prepared financial records for SAGE upload,
Origin Enterprises plc, Dublin Jan 2014 – Feb 2015
Executive Assistant to CEO and CFO
- Recruitment of temporary administration personnel, (phone calls, documentation, emails),
- Dealing with recruitment agencies and related documentation, CVs, contracts, fees
- Extensive Diary Management and very extensive travel arrangements (flights, accommodations, transfers in UK,
Europe, USA) – use of Google Maps for providing geographical distances, timing between places, best way to reach
final destinantions,
- Organized meetings with investors and Senior members of Origin and AGRII in UK, Ireland and Poland (venues,
catering, documents, liaising with other Senior members in relation to their availability),
- Cooperation with Davy and Goodbody - annual and semi-annual Roadshows and communication between investors
and Senior Management,
- Board meetings – preparation of documents and reports - upload to Diligent Boardbooks,
- Expenses and invoices reconciliations, process credit card authorization forms and reimbursement forms,
- Provided administrative operational support and keept extreme attention to operational costs and expenses,
- Cooperation with other Admin member in relation to organizing meetings, stationeries, catering,
- Event organization, archiving process, corporate materials, stationeries,
ITG Conex, Dublin Aug 2013 – Dec 2013
Freelance/Researcher, Recruiter,
- Researched potential candidates for ITG recruiters for roles in Junior/Senior iOS Developers and Web Developers in
Germany and Poland,
- Updating and maintaining database with candidates,
- Established first contact with potential candidates and Schedule (and reschedule) interviews and meetings (phone
screens, on-sites),
- Partnered closely with recruiters to help candidates through the interview process,
Malgorzata Feola (Olczak)
80 Greeg Court, Parnell St, Dublin 1 Page | 1
Ph: 085 120 4107
Email: malao78@gmail.com, malgorzatafeola@gmail.com, www.projectmo.com

TD Global Finance, Dublin Feb 2007 – 31 Jul 2013
Office Coordinator acting as Office Manager/ PA to MD (Toronto Dominion Bank)
 Administration/ PA:
- Diary Management, travel arrangements, (flights, hotels, corporate rates, Carlson Wagonlit),
- Event organisation (Christmas parties, Employee appreciation events)
- Prepared Board meeting presentations, organization charts, corporate materials (letterheads, business cards),
- Dealt with office suppliers and maintaining stock level to keep office operational systems up to speed,
- Dealt with building management - Irish Estate/Aramark/Lisney management (landlords), (office renovation project),
- Maintained contracts/ dealt with vendors – knowledge, renewals, fees, price negotiations,
- Collaboration with TD`s Corporate Real Estate - Europe (London) Department and Compliance in relation to lease
agreements and long term contracts,
- Changed backup tapes in server room in absence of IT Manager (cooperating with IT in London office),
- Maintenance and management of reception (mentoring and business knowledge management assistance),
answered telephone line, organizing meetings, lunches, typing, scanning, filing, archiving,
- Arranged couriers, dealt with daily mail, negotiation service fees,
- Occupational First Aider course completed with Irish Red Cross ,
- Provided administrative operations speed for keeping the office and teams moving forward from Administrative,
Financial, HR, Compliance and Trading point of view – to include operational l costs and expenses,
 Finance department:
- Prepared of monthly expenses (getting approvals in accordance with TDGF procedures, allocation of costs to
appropriate cost centres and account codes), monthly bank reconciliations,
- Processed personal expenses for MD, VP&D`s all TDGF employees,
- Prepared of VAT return spreadsheets with different currencies, updating Fixed Assets accounts - when required,
- Assisted in month end process - create loader files from Finance books and posted to PeopleSoft,
- Helped and cooperated with Accounts Department in London,
- Maintained office Petty Cash,
- Provided help with documentation during internal and external audits,
 HR duties and cooperation with HR in London
- Assisting with recruitment (dealing with agencies and candidates, coordinating recruitment process-interviews,
schedules, documentation-background checks),
- Greet candidates, provide hospitality, and ensure that the interview day experience is seamless; make sure candidate
gets a true picture of what life is like at TDGF,
- Supported London HR with confidential documentation,
- Supported MD with editing and distribution confidential documentation related to annual bonuses,
- Updated Holidays Portal for all TDGF employees, (SharePoint)
- Tax saver tickets, vaccinations, “bike to work” scheme, Health Care – Aviva, Pension provider,
- Created and maintained leavers check list,
 Trading support
- Supported Equity Derivatives Dept. - processing funds, subscriptions and redemption requests,
- Created, maintained and coordinated order in processes for all trading requests (what, how, where, to whom),
- Supported Credit Derivatives Dept. - processing confirmations from Dublin branch, forwarding scanned documents to
Confirmation Officer in Toronto,
 Compliance
- Administration - created, updated and followed procedure for processing archives, shredding,
- Finance - updated Finance procedures with TDGF standards and policies,
- HR - certified true copy of original documents for new employees for further background checks,
- Trading - putting in place new procedure for processing subscriptions and redemptions,
Ph: 085 120 4107

CLIENTLOGIC, Dublin, Feb 2006 – Feb 2007
Agent (Call center-Billing Department for British Telecom)
- Dealt with British Telecom customers`,
- Solved customers problems regarding billings, products and provided services,
- Co-operated with other Departments.
W. KRUK S.A., Poland, Poznań Sep 2004 – Nov 2005
PA to CFO and VP
- Prepared daily and periodic reports, sales analyses of jewellery saloons and register of stock quotation for Board of
W.KRUK S.A., (Excel and Power Point),
- Managed Board schedule, organized and prepared Board meetings with Managers and Contractors,
- Diary Management, travel organisation, screening calls, messages,
- Prepared presentations of jewellery products for internal and external meetings (conferences),
- Responsibility and managing of reception and receptionist (mentoring and training)
KPMG Sp. z o.o. Poland, Poznań, Mar 2004 – Aug 2004
PA to Partner/Director and 5 Managers and Audit Department
- Assisted CEO, others Managers and hole Audit Team with daily work, (reports, schedule, meetings, etc,),
- Prepared audit offers for clients from different markets (Power Point),
- Searched for information about potential clients, preparing internal and external documents,
- Provided professional help to Audit Dep. regarding preparation process of reports (Excel).
Ernst & Young S.A. Poland, Poznań, Jan 2000 – Nov 2003
Office Assistant/ Receptionist,
- Negotiated agreements with delivery companies for all Ernst & Young Departments.
- Responsibility for data base with Delivery Company invoices and CV’s data base,
- Accounted invoices for outside parties’ services,
- Supervised of proper and efficient flow of information; incoming e-mails/ distribution of post, (monitoring main
company’s e-mail inbox),
- Answered customer`s inquiries regarding E&Y services, advising and transferring to right Department,
- Cooperated with TP S.A. on proper working and controlling of the switchboard,
- Organizing business trips, meetings and conferences for audit, tax and legal dep. (service and price negotiation with
Hotels, Conference Centers, catering companies).
EDUCATION
• Project Management in ICT, IBAT Collage, Dublin Sep 2013 – May 2014
HETAC Special Purpose Award, Level 8,
- Cooperation and work on Projects with other students via Google shared documents,
- Simultaneous work on the same document at the same time via Google Docs and Google Sheets,
• Agency of Economy Development, Poland, Poznań
 Study of Marketing and exert an influence and negotiation 2005
 Study of Management of Human Resources (Title: Manager of Human Resources) 2004 - 2005
• University: Agriculture Academy in Poland, Poznań
Faculty: Agro-tourism
 Master’s degree 2001 - 2003
Master thesis: Tourist attractions in Kaszuby’s Region in the range of marketing.
(Development of “Bed and Breakfast” and Hotel`s capacity in Kaszuby’s Region)
 Engineer degree 1997 - 2001
Ph: 085 120 4107

PROFESSIONAL TRAININGS
*0 IACT – Adobe Illustrator CS4 2010
*0 IACT – Adobe Flash CS4 2010
*1 Piccola accademia di italiano - Italian Language and Culture Academy – Italian course 2011
*2 Irish Red Cross – Occupational First Aid FETAC level 5 2008, 2010, 2012
*3 Course for Tourists Guides and Residents by Ecco Holiday (comprehensive customer services 2003
in vacation area, guiding tourist trips, leading information meetings)
*4 Customer Services for reception employees: organized by GBR Leading in Learning 2003
*5 Customers Service Challenge: attended by CAP Com Capital Communications) 2002
*6 Advanced Reception Skills II & III: organized by CAP Com Capital Communications) 2000/2001
LANGUAGES
*0 Polish: native
*1 English: fluent
*2 Italian: basics
COMPUTER SKILLS
*7 Microsoft Office (Word, Excel, Power Point, Access), Share Point & Lotus Notes-basic, Internet,
*8 People Soft, Diligent Boardbooks, MS Project, Google Drive with Docs, Sheets, Calendar and Gmail,
*9 Photoshop, Illustrator, basic Flash,
Ph: 085 120 4107

Cv malgorzata feola

More Related Content

What's hot

Similar to Cv malgorzata feola

Cv malgorzata feola