Marie Hélène Bélanger has over 20 years of experience providing administrative and personal support to senior executives. She is highly skilled in Microsoft Office programs and proficient in tasks like scheduling, correspondence, bookkeeping, and client relations. Her career has included roles as a legal assistant, administrative assistant, office manager, and senior administrative assistant where she supported partners, CEOs, and vice presidents across various organizations.

1. Marie Hélène Bélanger
Tel. 819-771-6915
artistikflair@gmail.com
Profile
20+ years’ experience providing administrative and personal support to CEO and senior
executives. Motivated and able to quickly grasp issues and attend to details while maintaining
a view of the big picture. Highly efficient at multi-tasking in a fast paced environment. I am
creative, resourceful and flexible, able to adapt to changing priorities and maintain a positive
attitude and strong work ethic, also a clear and logical communicator, able to establish
rapport with both members and colleagues and motivate individuals to achieve
organizational objectives. I am proficient in Microsoft Word, Excel and PowerPoint, Data
Management, Clio and other office software.
Emond Harnden L.L.P. November 2014 – March 2015
Legal Assistant
- Answer client inquiries
- Manage agenda for 1 partner and 2 associates
- Prepare and format letters
- Prepare and send documents by couriers
- Prepare expense accounts for 1 partner and 2 associates
- Open new client files and matters
- Prepare reports for the Language Rights Support Program (LRSP)
- Filing
- Close files
- Revise dockets
- Prepare document for negotiations
- Contact and reserve mediators
- Reserve and prepare meeting rooms
Juristes Power / Power Law February 2014 – September 2014
Administrative assistant, receptionist and assistant to Partners and Executive
Director
- Answer and direct calls
- Greet clients
- Manage the board room calendar
- Receive and process incoming mail
- Manage the petty cash
- Prepare and format letters
- Manage the office supplies
- Prepare and send all couriers
- Liaise with firm suppliers

2. - Filing
- Do conflict search and file opening (electronic and paper files)
- Docketing of partner’s time
- Manage partner’s voicemail
- Manage partner’s agendas
- Make travel arrangements as required for partner’s and Executive Director
- Enter disbursements in clients’ file
- Prepare reports for the Language Rights Support Program (LRSP)
- Prepare expense accounts for all employees
- Prepare the expense accounts report
- Prepare the payables account report
- Prepare and do the reconciliation of the trust account
- Prepare the employees hours report
Heenan Blaikie LLP 2009-2014
Administrative assistant to 1 partner and 2 associates
- Assist partner with records and documents.
- Prepared the following-up letters for the active files.
- Filling and organizing all clients’ files.
- Prepare and send documents by courier.
- Do conflict searches and opening of new client files.
- Docketing of time entries for files works on.
- Request cheques and send payments
- Manage partner’s agenda
- Answering phone and client’s questions
- Prepare expense accounts for 1 partner and 2 associates
- Prepare reports for the Language Rights Support Program
- Prepare and send invoices
Heenan Blaikie LLP 2008-2009
Floater
- Transcription of letters, for Senior Managing partner, using the dictaphone
- Prepare legal documents as requested
- Prepare and send documents by courier
- Prepare board rooms for meetings

3. - Stand-in for the receptionist (Lunch)
- Answer incoming calls and transfer calls
- Greet and direct clients
- Assist the legal assistant when needed
The Railway Association of Canada 2000 – 2008
Senior Administrative Assistant
- Provide continuous support to the vice-president, Operations & Regulatory
Affairs.
- Coordinate schedule, appointments and travel arrangements.
- Manage incoming invoices and ensure proper coding for payment.
- Organize on-site and off-site meetings, conference calls, workshops including
site selection, catering, preparation and distribution of required material and
ensure adequate record-keeping.
- Oversee production, processing, formatting and translation of Operations &
Regulatory affairs documentation as well as ensuring timely distribution of
documentation to members, government representatives and interest groups.
- On behalf of the vice-president, Operations & regulatory Affairs liaise with high
level government representatives, railway and stakeholders CEOs and Vice-
Presidents.
- Mentor and supervise summer students and assist in orientation of new
employees in the Operations & Regulatory Affairs branch
Horic, Waters & Associés, Huissiers de justice 1992 – 2000
Senior administrative assistant / office manager
- Assisted owners with scheduling, travel arrangements, new employee orientation
and managed the office in their absence.
- Oversaw daily tasks such as, dispatching pick-ups, distribution and service of
legal documents.
- Coordinated and prioritized work flow among 7 bailiffs.
- Tracked office expenses and created monthly reports for CEOs prepared
invoices, accounts receivable, banking and collected outstanding invoices.
- Managed the in trust account, provided monthly reports and ensured proper
distribution of funds.
- Informed the general public of their legal rights and how to proceed.
- Mentored employees in the use of specialized computer software
1978 – 1992:
• Various positions from entry level to intermediate administrative
assistant leading to the senior position described above.

4. Education
Basic accounting certificate – Lasalle College, Montreal
General secretary diploma – Larocque Bilingual College – Ottawa
References upon request