This presentation on 'Creating and Delivering Effective Power Point Presentation' has been prepared for District AIDS Coordination Committee (DACC) Coordinators as part of data analysis and use training.

1. Creating and Delivering Effective
Power Point Presentation
Deepak K Karki
National Centre for AIDS and STD Control
National Centre for AIDS
and STD Control
Jan 2014

2. Overview
 How to create effective Power
Point Presentation
 How to do effective Power
Point Presentation
National Centre for AIDS
and STD Control
Jan 2014

3. The basics is
• Information is Power; it will be so, if you
communicate it smartly
• Power Point
 Make it Powerful
 And, we can do so if we do in Points
National Centre for AIDS
and STD Control
Jan 2014

4. Power Point is
• Guidance note only to the speaker with high clarity
of data/information to the audience
• Visual aid for presenting key facts, data, message
• Short and simple slides are appreciated
• Useful while presenting in classroom, seminar setting
National Centre for AIDS
and STD Control
Jan 2014

5. An effective presentation is
well thought out and practiced
Plan
National Centre for AIDS
and STD Control
Prepare
Practice
Present
Jan 2014

6. Always do in PPT
 Contrast and pleasant color combination
 Good font size and type
 4-6 short lines with 6-8 words in each – 6x6 rule is popular
 Adequate plain space – ratio of 20:80 is desired
 Usually 1.5 – 2.0 space is preferred
 Main text/message, usually in the middle or top
National Centre for AIDS
and STD Control
Jan 2014

7. Never do in PPT
 Please do not do unnecessary animations
 Never use burning colours
 Never use same slide for all purposes
 Kindly make slides specific to topic
 PPT is for presentation by a specific person to specific audience
 Never use/copy others’ slide. In case you need, always provide
source and Acknowledge person/institution you borrowed
from
 Otherwise, you can be charged for plagiarism
 Never make slide for ‘Welcome’ and ‘Thank you’. You say these
National Centre for AIDS
and STD Control
Jan 2014

8. Always be careful while applying
 Design – templates and slide size
 Colours – contrast and pleasant
 Fonts – type and size
 Text – Align, direction
 Animations and Transitions – be consistent with effects
 Adding items – clips, arts, tables, figures, sings
National Centre for AIDS
and STD Control
Jan 2014

9. When you present Annual Progress on HIV
Response at district
• Opening slides must be very positive and catchy title
• 2nd slide can be acknowledgements
• Body slides on progress - targets vs. achievements
• Key challenges in terms of programmatic response and critical
enablers – one slide is enough
• ≤ 3 conclusions in one slide
• Final slide must be of highly pressing message
– Such as “We Can End AIDS by Testing and Treating All”
National Centre for AIDS
and STD Control
Jan 2014

10. While to present data in PPT
• Know your data
• Know your audience
• Know the message you want to share
– List the possible message and select the most important ones
– Plan for each message how to present
– Explore different options of graphs and figures following the
nature of the data
– Using table is difficult, you try it smartly
• Never be confused yourself
National Centre for AIDS
and STD Control
Jan 2014

11. It is critical to
• Know what you are presenting:
– Numbers, percentages, dates
– Achievements
– Summary or details
– Challenges and solutions
• Pictures and numbers are more sensitive than words
• Understand one size does not fit all
National Centre for AIDS
and STD Control
Jan 2014

12. Tips to better PPT presentation

Plan well

Do some homework, be informative

Know your audience - respect them

Time your presentation

Rehearsal and revise

Speak clearly, fell comfortable & communicate with
influence

Dress well and make your body language positive
National Centre for AIDS
and STD Control
Jan 2014

13. Good PPT presenters

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
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
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Prepare their slides themselves
Be on time
Do not say too much background /introduction
Do not butter (boss or someone) too much
Do not apologizing for things beyond control
Ensure the technical requirements are alright
Always have backup plans
 It is NOT a good (habit) to ask other to prepare your slide
National Centre for AIDS
and STD Control
Jan 2014

14. Most important tip is
Just A KISS:
Always Keep it Short and Simple
National Centre for AIDS
and STD Control
Jan 2014

15. Please remember, …
 Communication is for clarity. Does your PPT
presentation qualify it?
 Always plan what to present and how
 Always review your presentation (self and peer-review)
 Use technology smartly
 Presentation is skill; and talent is not the servant
National Centre for AIDS
and STD Control
Jan 2014

16. Exercises
• Exercise 1: Preparing PPT from research data
(scientists and research students as audience)
• Exercise 2: Preparing PPT from programme data
(policy makers, managers, donors and politicians)
• Exercise 3: Presentation
National Centre for AIDS
and STD Control
Jan 2014