GDNet Presentation Skills Training for Awards and Medals Finalists


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Introduction to workshop objectives and agenda.
Manila, Philippines
June 17-18, 2013

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  • Choose a font that is easy to read (e.g. Ariel or Helvetica)Use a large font size (18-24pt) in order to make your points readable. (To test the font, stand six feet back from the monitor and see if you can read the slide.) Present your content in the form of four to five bulleted points per slide. 

Use short sentences: keep the bullet points to approximately six words per line. Try to restrict it to six lines in a slide. To highlight certain important information, present that text in a larger font size.  Do not make it too animated; too many fancy transitions will take attention from what you are saying.
  • GDNet Presentation Skills Training for Awards and Medals Finalists

    2. 2. DAY ONE MONDAY JUNE 17TH 201309.00-10.00INTRODUCTION ANDOBJECTIVESIntroduction of workshop objectives.Participants introducing each other and discussing their successes, skills andshared ambitions of the two daysReflection on last years winners10.00-11.00VISIONARY SPEAKERS -TOP TIPS AND TRICKSOF THE TRADEParticipants identify and analyse what makes research travelRequirements for GDN PresentationsIndividuals work to understand their own distinct tone of voice andpresentational style required for Ceremony.11.00-11.30 TEA AND COFFEE BREAK11.30-13.00 CRAFTINGPRESENTATIONS:Headline messagesand core scriptsPresentation of theoryIidentify key messages and core scripts (groups)Identify issues and principles of effective messaging13.00-14.00 LUNCH BREAK14.00-16.00 PREPARINGPRESENTATIONS ANDSTAY-BEHINDDOCUMENTSDevelop an outline stay behind handoutPresenting research summaries to support presentationsResource People will be assigned and on-hand to help (e.g. withvisualisation PowerPoint, data visualisation, etc…)16.00-16.30 TEA AND COFFEE BREAK16.30-18.00 MOST SIGNIFICANTCASES EXERCISEThe aim of this exercise is to identify, select and validate a number ofrobust, representative and meaningful ‘cases’ where developmentresearch from the Global South has informed policy processes.
    3. 3. DAY TWO TUESDAY JUNE 18TH 201309.00-09.30 RECAP AND PROJECT Consolidation of learning from previous day09.30-11.00 FIRST REHEARSALTOPARTNERSPeer critiquing of research presentations and finalisation of scriptProduction of ‘Stay Behind’ handout to support your presentation11.00-11.30 TEA AND COFFEE BREAK11.30-12.00 BUILDING PRINCIPLES FOREFFECTIVE PRESENTATIONSUsing feedback from paired sessions to build up profile ofstrengths/weaknesses and principles of effective public speakingManaging Effective Question and Answer sessions: tactics andtroubleshooting12.00-13.30 VIDEO CRITIQUE: ONE-TO- ONEANALYSIS OF PRESENTATIONSEveryone presents five minutes of presentation in large classroom,which will be captured on video. Analysis with Resource Person tocritique and provide comment on style of delivery.13.30-14.30 LUNCH BREAK14.30 – 15.30VIDEO ANALYSIS ANDPRESENTATIONAL STYLE GUIDEOverview of styles of presentationsCo-creation of Style Guide for presentersCapture Talking Heads15.30 – 16.00 TEA AND COFFEE BREAK16.00 – 17.00 WRAP-UP AND CALL TO ARMSReflection of workshop learning and outputsResearchers complete workshop evaluation and share one ‘keylearning’ and one ‘could be improved’
    5. 5. INTRODUCTIONS1. Introduce yourselves – find a partner you don’t knowo Name, position, organisationo Your research/project (one headline ambition – no detailed info!)o What difference would it make to win for you/organisation/projecto One thing about yourself nobody else knowsPresent your partner – ONE MINUTE MAXIMUM!
    6. 6. Organise your ideas logically. Help the audience to follow you: make sure youbridge your ideas to make the presentation flow.Pace yourself. Give the majority of the time to the most important things you have tosay in your presentation.Stick to what you know. Dont stray into the unknown: be disciplined about keepingto topics that you have the confidence and track record to deliver well.Use visual aids to compliment your message. Visual aids should aid themessage: make sure they do not steal the audience’s attention.Connect with your audience. Make eye contact. Interact with them by askingquestions, seek volunteers, and maintain a conversational style. Q+As are ways ofletting people get involved.Display confidence and poise. You may feel very nervous, but if you can displayconfidence, the audience will be confident in what you have to say.SECRETS OF A GOOD PRESENTATION: STRUCTURE
    7. 7. "Less is more on a slide show. Too much information on a single slide becomes unreadable, especially when it isprojected on a big screen for a large audience.Delhi-based Ajay Jain, CEO, TCP MediaUse quotations, facts, and statistics. These can be used to both compliment and reinforce yourideas.Make use of metaphors. Metaphors can enhance the meaning of your message in a way that directlanguage cannot.Tell a story. Everyone loves a story. This will make your presentation more memorable and less dull.Have a strong start and finish. Audiences tend to remember what you begin your presentation withand what you finish on. If they remember anything from the middle this is a sign that you are being aneffective presenter!Use humour. But carefully: think about your audience.Pick the key ideas from your research and draft your presentation around them.Use strong visual images that serve a purpose - irrelevant pictures distract and detractSECRETS OF A GOOD PRESENTATION: ORGANISING CONTENT
    8. 8. 1. Choose a font that is easy to read (e.g. Ariel or Helvetica)2. Use a large font size (18-24pt)3. No more than four to five bulleted points per slide4. Use short sentences: <6 words per line5. Highlight important text in a larger font size or in bold6. Use animations but don’t go crazy with them7. ConsiderSECRETS OF A GOOD PRESENTATION: LAYOUT
    9. 9. Dress appropriately for the day of your speech.Make sure your clothing is comfortable and that you can move about freely.Use gestures and utilize the space around you. Gestures should complementyour words, dont just stand still and read from your notes.Vary your vocal pace and tone. However fascinating your content, if yourvoice is monotonous and your delivery is stiff, you will lose the audience’sattention.Try to relax and enjoy yourself! This will show your enthusiasm towards yoursubject.SECRETS OF A GOOD PRESENTATION: HOW YOU LOOK AND FEEL
    10. 10. 1. You forget everything and go blank take a deep breath – oxygen helps! Appeal to audience’s humanity: be truthful about what’s happening use humour to deflect the stress2. The technology doesnt work Make sure you test everything beforehand Prepare a Plan B (e.g. speaking without slides for first 3) Have a ‘Points Man/Woman’ who will deal with it!3. You are fired with difficult questions from the audience keep Q&A at the end Acknowledge the tricky and complex questions if you dont know the answer, be honest, say youll get back later4. You run out of time DON’T! (practice practice practice) and don’t get side-tracked Ask for two minute warning and prepare wrap-up lasting 2 mins1. You are challenged/found to be factually incorrectWHAT IS THE WORST THAT COULD HAPPEN….?
    11. 11. A good PowerPoint presentation limits text usage and lends a hand to the speaker.Too many people use their PowerPoint slides as a script.
    12. 12. It would be great to include:A map or illustration of the region your research is centres onImages of the people involved in your researchIllustrated graphs and charts of statistics included in your presentation (but keep thesesimple and easy to follow)Video: Dynamic content, such as a brief video that illustrates an important point, is agreat way to engage your audience, make sure its directly related to your content.If you have any talking heads of surrounding your research then these can beembedded into a PowerPoint slideshow. We can also shoot and edit some footage inpreparation for your presentation.Audio: Using audio that helps convey your message can also help you keep your slidesclean and approachable. Adding recorded narration to slides when sending yourpresentation to others to view on their own.If you have any recordings of interviews or statements by people involved in yourresearch these can be added over still images.
    13. 13. Principles of effective presentations• What makes great speakers and memorablepresentations?• We build together the core principles in terms of:• Delivery - confidence, passion, style• Audience engagement - read the sign from theaudience and react to that• Content• Practice
    14. 14. • be sure if your ideas, facts and authoritative• presentations must be simple, in content and language• clarity and flow, coherent message, building the story• tailor message to your audience• stick to time• be exited and enthusiastic• appeal to the emotions of the audience• make it memorable - sound-bites• eye contact with audience• frankness and honesty, confidence
    15. 15. • precision• know the attitude of your audience• confidence, simplicity, consistency• effective bridging of the different areas you are covering• be customer oriented - tell audience what they wannaknow, not what you know• diverse visual aids to bring it to life• whats the value added for the audience• making it yours• vision and perspective, whats the significance of yourwork, the context and the difference your research willmake - need to answer the "so what" question• humour• relate to one person at the time• credibility of your work• Optimism