Conferences are meetings for discussion or consultation. This document provides an overview of conferences, including their definition, types, and guidelines for organizing international conferences in India. It discusses classifications based on theme, mode, frequency, and geographical representation. The stages of planning, implementing, and conducting a conference are outlined, from initial planning through post-event activities. Guidelines emphasize notifying authorities 8 weeks in advance and advising foreign participants to obtain conference visas.
meaning, definition, an introduction to the seminar: classification of the seminar, the requirement of the seminar, the role of chairperson and role of participants in the seminar, function of the teacher in the seminar, rules of conducting the seminar, the role of speaker, advantages of the seminar, disadvantages of the seminar, the conclusion of PPT
This slide gives a brief overview about things to be done before, during and after a conference to make it effective. The slide covers steps, objectives, advantages, disadvantages and types of conferences.
meaning, definition, an introduction to the seminar: classification of the seminar, the requirement of the seminar, the role of chairperson and role of participants in the seminar, function of the teacher in the seminar, rules of conducting the seminar, the role of speaker, advantages of the seminar, disadvantages of the seminar, the conclusion of PPT
This slide gives a brief overview about things to be done before, during and after a conference to make it effective. The slide covers steps, objectives, advantages, disadvantages and types of conferences.
These slides gives the detailed description about meetings and its types, how to plan and how to conduct meeting. Also how to prepare agenda and minutes for a meeting.
These slides gives the detailed description about meetings and its types, how to plan and how to conduct meeting. Also how to prepare agenda and minutes for a meeting.
Many of the researcher do not know the difference between the Seminar, Conference, Symposium etc. How the difference is managed for their research work
By Amanda Harding. As part of a CPWF September 2011 workshop in Thailand regarding global drivers. Introduction to the CPWF Forum in South Africa (Nov 2011) and its link to Global Drivers: Topic Working Group.
• Conference Management System- A web based application which supports the conferences of an organization. Through this application, all the administrative and organizational tasks of a conference can be managed. Designed by using JSP and MySQL database as a backend.
You have just participated in an important meeting with your superior. How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers, and clients, located in different parts of the world?
This content are all about Minutes of meeting. This is what the group of Harleth April had made, as they were assigned to report and discuss about A Minutes of Meeting.
Running Head PLANNING AND ORGANIZING AN ANNUAL CONFERENCE1PL.docxtoltonkendal
Running Head: PLANNING AND ORGANIZING AN ANNUAL CONFERENCE1
PLANNING AND ORGANIZING AN ANNUAL CONFERENCE6
Planning and Organizing and Annual Conference
Affiliation
Student’s Name
The selected location of the annual conference is the Washington State Convention Center. Preparations for the organization as well as successful planning of the Company’s' annual Ensuring that essential requirements and conditions are set and met is critical in eliminating inconveniences as well as possible paralysis that could emerge during the conference. There following work must be done before the conference commences;
The first and most important thing that must be done is the booking of the location of the annual conference and payment of any fees required in advance before the day of the conference. Brochures documenting in a clear manner, the various aspects of the agenda that is to be discussed during the annual conference must be prepared. The target goals that aim to be achieved through and by the end of the conference are to be pointed out in the brochure as well. A brochure is expected to guide everyone that attends the conference on the activities that are to be undertaken. The identification of the various speakers during the conference as well as the time when each is expected to speak is also to be done before the conference begins. The topic (s) that every speaker is to handle during the conference is to be established and the speaker notified in advance to facilitate efficient preparation of the speakers. Ensuring that the speaker is notified on how each topic should align with the goals and objectives of the conference is to be assured before the conference commences (Nagel, 2004).
The doing of the work of organizing the conference is to be contracted to an institution or a body that specializes in conference preparation and preparation. The details regarding the specifics of the conference are to be provided to the conference organizing body. However, a team of individuals from the company is to work closely with the organizers to ensure that important details are paid attention to and adhered to as well (Vasconcellos e Sá, 2000).
The Company’s Annual Conference is to take place over a three days period. On each day, the activities that are to be undertaken are to be pointed out. At the beginning of each day, a detailed outline pointing out that which is to be done and what roles the participants are expected to undertake is to be pointed out. The major event is to be undertaken on the third day of the conference with the closing remarks being delivered by designated experts in collaboration with the top leadership of the company (Allen, 2000).
There are a broad range of resources that are fundamental in holding the annual conference. A projector is one of the resources that is integral in the conference. Information being discussed by the different speakers is to be projected for purposes of easy note taking as well as follow-up ...
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In Odoo, the multi-company feature allows you to manage multiple companies within a single Odoo database instance. Each company can have its own configurations while still sharing common resources such as products, customers, and suppliers.
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2024.06.01 Introducing a competency framework for languag learning materials ...Sandy Millin
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Published classroom materials form the basis of syllabuses, drive teacher professional development, and have a potentially huge influence on learners, teachers and education systems. All teachers also create their own materials, whether a few sentences on a blackboard, a highly-structured fully-realised online course, or anything in between. Despite this, the knowledge and skills needed to create effective language learning materials are rarely part of teacher training, and are mostly learnt by trial and error.
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3. Origin of the word
Latin conferentia
Confer:- to consult together; compare
opinions; carry on discussion or deliberation.
-ence:- indicating an action, state, condition,
or quality
3
4. Word meaning
–noun
a meeting for consultation or discussion
the act of conferring or consulting together;
consultation.
Government . a meeting, as of various
legislative committees.
4
5. Working definition
Conference
one to many form of communication.
a forum for oral communication among the
people of same intellectual ability/ protocol/
hierarchy etc.
5
6. Conferences Vs Seminars
Conferences Seminars
The participants are of The knowledge of the
same intellectual level speaker is
Discussion takes place disseminated to the
among speaker and audience
audience
6
7. Classification of conference
Based on theme or subject
– Academic conference, researchers present
results
– Professional conference professional activity.
– Settlement conference, to settle their dispute.
– Media conference
– etc.
7
9. Classification of conference
Based on mode
– Physical conference in which participants
physically meet together.
– Virtual conference like web conferencing.
– etc.
9
12. Classification of conference
Based on geographical representation of
participants
– Local conference
– National conference.
– Inter-national conference.
– etc.
12
13. Stages in the conduct of conferences
Planning stage
Implementation stage
– Initial implementation stage
– Final Implementation stage
– Activities prior to the event
During the event
After the event
13
14. Planning stage
Identifying the theme of conference
Locating team members
Preparing budget
Preparing draft schedule
Preparing time line (with deadlines) for each
activity
Locating target group
etc.
14
15. Initial implementation stage
Fixing the organiser(s)
Finalising the title of the conference
Fixing place, venue, date(s) and timing
Deciding the schedule of activities during the event
Preparation of background materials (brochure etc.)
Launching a website for the event
Advertising : sending information to potential target
group
etc.
15
19. Final implementation stage
Raising fund: Collect fee from sponsors and
delegates
Updating website
Meeting with team members and volunteers for
defining the roles and responsibilities
Visiting the venue with team members
Arranging conference kit, food, accommodation,
conveyance
etc.
19
20. Prior to event
Reminding VIPs about the event
Checking the arrangements for conveyance
Checking the arrangements in the conference venue
– With or without podium - arrangements for photograph
– Seating arrangement - dinning hall
– Reception counter
– Parking facility
– Entrances & welcome banners
– Green room
– Contact persons for emergency situations
Checking the conference kit
20 Checking the schedule of programme etc.
23. During the event
Confirmation of arrangements in the venue
– Reception counter
– Conference room
Making sure that speakers are aware about time
constrains
Welcoming delegate for the event
Ensuring that photograph is taken for all important
events
Ensuring the quality and quantity of food, water etc.
Thanking delegates after the event
Collecting feedback from participant
etc.
23
24. After the event
Acknowledge the help rendered from team members
Settlement of accounts
Feedback analysis
Releasing conference proceedings & sending it to
participants
Distributing photographs to participants and publish
in the website
Post review meeting to perform better next time.
24
25. Synonyms for Conference
Convention is a large gathering of people
who share a common interest
Assembly refers to an official meeting of the
members.
Summit is the meeting of heads in
government department.
Symposium is a conference on a specialised
topic
25
26. Guidelines for international
conferencing
GUIDE FOR ORGANISERS OF INTERNATIONAL
CONFERENCES/SEMINARS/WORKSHOPS
ETC. BEING HELD IN INDIA
http://mha.nic.in/uniquepage.asp?Id_Pk=336
26
27. Guidelines for international
conferencing
Necessity
– Cultural difference
– Government and Law of the land related issues
– Security aspects
27
28. 1. What is International Conference etc.
discussions/ deliberations/ interaction and exchange
of thoughts and ideas on a specific subject matter
participants from foreign countries take part.
28
29. 2. What does not constitute an international
conference etc.
Meetings organized by sister concern abroad.
Sports meets
Arts festivals.
29
30. 3. How to proceed for a clearance
submit proposal 8 weeks before the event
– Name and address of organizer.
– Topic/Topics covered.
– Venue.
– Date of the event.
– Tentative lists of the participating countries.
30
31. 4. Visa to the foreign participants
Receiving of clearence from nodal ministry
Send invitation to foreigners
Advising to opt for 'conference visa'
31