The document outlines the communication plan for the Alpha Automobile Project managed by Dolphin Software Inc., detailing team members' roles, contact information, and a schedule of meetings and objectives. It highlights ongoing project phases, technical updates, and actions needed to enhance project management and team performance. Additionally, it includes emergency protocols and project delivery timelines, emphasizing the importance of effective communication and meeting client expectations.

1. 1
Project Name: Alpha Automobile Project, Powered by Dolphin’s Software Inc. (Toronto)
Communication Map Plan
Dolphin Team Members Titles E-mail Office Phone Cell Phone
Ryan Philips Director r.philips@dolphin.ca 416.586.2444 X 1100 Not Available
Ravi Nakulan Project Manager r.nakulan@dolphin.ca 416.368.2483 X 4100 987.223.4567
Joel Joseph Project Coordinator j.joseph@dolphin.ca 416.368.2483 X 4101 987.333.8713
Stephen Davidson Finance Officer s.davidson@dolphin.ca 416.368.2483 X 4102 987.642.8603
Jonathan Munoz Technical Officer j.munoz@dolphin.ca 416.368.2483 X 4103 437.886.6644
Helen Chu HR Administrator h.chu@dolphin.ca 416.368.2483 X 4104 987.007.1507
Nancy Gomez R&D Specialist n.gomez@dolphin.ca 416.368.2483 X 4105 437.001.2609
Kathryn Lee Graphic & Architect Designer k.lee@dolphin.ca 416.368.2483 X 4106 437.213.7399
Reported to Reports Objective Rote
Meeting
Format
Participants Accountable Escalation Comments
Client
j.george@client.ca
987.835.8413 X 1102
(Office)
Project Status
Update
In the process of 2nd
phase of Auto-
industry challenges through our
due-diligence. Adding multiple
features to Project including
environmental and regulatory
requirements to the launch of Online
Auto-Garage platform for Alpha
Automobile
Identify the bottleneck in the
process to analyze and solve and to
move to the next bottleneck in the
project (Currently it’s
Semi
Monthly
2nd
& 4th
Mondays
In Person
or Virtual
Project Manager
& Project
Coordinator
Project Manager Director
We have updated
the Action log as per
our last meeting and
we keep track of the
project objectives as
per client’s
requirements

2. 2
Technical
Updates
Review of technical & graphical
designing part and data framework
with the help of AI to build value-
driven technology
To keep the client updated to see if
all the project inputs has been
shared and documented on Project
report as things progresses
Monthly
& as
needed
Last
Friday of
the
month
In person
or Virtual
Project Manager
& Technical
Officer
Project Manager Director
To keep on check if
the Agile framework
is effectively meeting
the project needs
Software
Demonstration
(2nd
Phase
completion)
To showcase the various
frameworks and functionalities of
Software with its limitations and
advancement to map out the
capabilities of our proposed tools
Providing contingency plan to Client
Due on
March
4th
, 2021
In Person
or Virtual
Project Manager,
Project
Coordinator &
Graphic Designer
Project Manager Director
We may increase
our Manpower to
increase the output if
needed.
Final Product
Submission
Run whole application to verify if the
end-to-end objectives are met as
documented in our bilateral
agreement with client
Due on
June
30th
,
2021
In Person
Director, Project
Manager &
Project
Coordinator
Project Manager Director
Doing first-time-right
is the key to success
in time constraints
Project Manager
r.nakulan@dolphin.ca
416.368.2483 X 4100
(Office)
987.223.4567 (Cell)
Weekly
Progress
Report
To present the completed tasks and
non-performance factors
Review of any technical designs or
work associated with the project
Weekly
(Friday)
In-person
or Virtual
Project
Coordinator,
R&D and
Technical officer
Project
Coordinator
Director
E mail summary of
meeting
To check the financial statements
and budget of the project to remain
financially strong
Weekly
(Friday)
& as
needed
In-person
or Virtual
Finance and HR
Officers
Finance Officer Director
E mail summary of
meeting
Verify if leaves, vacations are
planned ahead and documented on
calendars in advance.
All employees’ issues are dealt
with proper code of conduct.
Are team-members motivated?
Weekly
(Monday)
& as
needed
In-person
or Virtual
HR Officer HR Officer Director
We may need little
cosmetic changes in
work environment.
Happy teams do
wonders!
Analyzing the sourcing results of
Primary & Secondary research
outcomes and Data validation to
achieve customized solutions
Weekly
(Monday)
& as
needed
In Person
or Virtual
Development
Team, Finance
officer & Project
coordinator
R&D Specialist Director
Backbone of the
project

3. 3
Semi-monthly
Progress
Report
To showcase Agile framework
methods and ability of scrum master
to achieve project objectives
Scaling the transformation of
research inputs into project success
Mid-
month
1st
& 3rd
Fridays
In-person
or Virtual
or Phone
Whole Project
Team & One
Subject expert
from another
department
Project
Coordinator
Director
Needs to compare
with benchmark
solutions available to
compete with Global
players
Monthly
Completion
Report…
…. Monthly
Completion
Report
Verify metrics and algorithms
working properly and receive
immediate feedback from Project
Manager
Adding Big-Data load on server,
under rigorous testing
circumstances
First
Monday
of Every
Month
& as
needed
In-Person
or Virtual
Project
Coordinator,
Technical Officer,
Finance Officer &
…. &
Development
Team
Project
Coordinator &
Development
Team
Director
Phase completion
report
Project Coordinator
j.joseph@dolphin.ca
416.368.2483 X 4101
(Office)
987.123.4567 (Cell)
Daily Huddle
To keep on check the day-to-day
progress and assigned tasks
Daily
In-person
OR Virtual
Development
Team
Project
Coordinator
Project
Manager
Daily Agenda &
Pipeline updates
Agile Progress
Report
To plan ahead for next week
checklists and try to complete the
tasks before Friday
Report outlining weekly progress
and issues
Present closeout of project phases
and kickoff next phase
Every
Thursday
In-person
OR Virtual
Development
Team, Technical
Officer and R&D
Development
Team
Project
Manager
Weekly Status
Report
Page 02 of 03

4. 4
Emergency Backups
Note: Please follow the procedure as a backup plan for all business-communications in the absence of
Accountable/Responsible person for direct reporting.
Person Accountable First Backup Contact Second Backup Contact
Project Manager Project Coordinator Senior Developer
Project Coordinator Senior Developer Project Manager
Finance Officer Project Manager HR Administrator
HR Administrator Project Manager President
R&D Specialist Project Coordinator Project Manager
Emergency Meeting Points
Note: In the Event of Fire at Workplace, our first-meeting point would be Starbucks (122 Yonge & Wellesley) and second
meeting-point would be Staples (167 College & Wellesley) and you will follow the guidelines to call the emergency person
on cell to inform and follow the protocol to call the Fire-department and the Police.
Disclaimer:
Company Name, logo and the team member names are fictious and its solely created for academic-representation of Communication
plan for my college submission. So, persons portrayed in it are not based on real people and any similarity is just coincident. No
identification with actual persons (living or deceased), places, buildings, and products are intended or should be inferred.

5. Dolphin Software Inc. (Staff Member Huddle)
Location 150, Yonge & Wellesley, Toronto, M4Y 1Y5, ON, Canada
Date & Time January 18, 2021, Monday, 09:30 AM
Note taker &
Time-Keeper
• Helen Chu & Joel Joseph
Participants
• Ryan Philips (Director), Ravi Nakulan (Project Manager),
• Joel Joseph (Project Coordinator), Stephen Davidson (Finance Officer), Jonathan
Munoz (Technical Officer), Helen Chu (HR Administrator),
• Development Team: Nancy Gomez (R&D Specialist & Scrum Master), Kathryn Lee
(Graphic Designer), Samir Soni (Senior developer)
Facilitator
• Ravi Nakulan (Project Manager), Helen Chu (HR & Administrator), Joel Joseph
(Project Coordinator) & Nancy Gomez (R&D Specialist)
Agenda items
09:00 AM to 09:10 AM
By Administrator
• Greetings to project team and share news about day-to-day important social
surroundings (COVID-19 prevention) & share one positive news, briefly.
• Invite next facilitator to address our project updates about developing the robust
software solution for “Online Auto Garage” to provide the best maintenance and
repairing services in major cities across Canada to consumers.
09:10 AM to 09:20 AM
By
Project Coordinator
• Quick comments on End-of-the-day e-mails been received and responsible person
would make notes and goes on to immediate agenda if required.
• Accomplishments and key learnings so far from the project
• Overviewing the expectations of quality, productivity & credibility from the team
09:20 AM to 09:30 AM
By Project Manager
• Address to where we stand in terms of any administrative, financial, political or
environmental challenges we may face in short term or long-term basis.
• Ideas are welcomed if any team members want to discuss it openly or separately
with Project Manager to expedited or improve our project deliverables
09:30 AM to 09:45 AM
By
Project Coordinator
&
R&D Specialist
• Brief discussion about the project progress, in a technical and operational terms.
• Discussion 1: Project scope has to modify (2nd
Phase) and added to the agreement
as agreed by client where the time and cost has added to the project
• Discussion 2: Need more Primary research resources to add on to our budget to get
geographical insides and consumer behaviors
• Discussion 3: Required more server space, due to multiple projects and also due to
some privacy issues (Cannot use the Cloud Services).
• Discussion 4: Team needs to clearly understand the project objectives and Agile
work environment to expect any constant changes and still achieving the project
goals.
09:45 AM to 10:00 AM
An Open Session
• Walk through, all the discussions we made in last 45 Minutes and will take final
inputs from all the participation to conclude our Minutes of the meeting
• Any additional inputs are welcomed & you can call unplanned meetings if necessary
• Each participant has to rate themselves a rating out of 5-stars based on their own
accomplishments (do not underestimate)
Page 01 of 02

6. Final Notes & Actions:
1. The new terms & conditions with the deliverables has been drafted and approved by the Project
Manager and it will be signed by the client (Alpha Automobile) yesterday to get into second phase of
project. (Completed).
2. Need immediate attention for the changes has been made by the client. Project Manager will address
the Development Team this morning at 10:30 AM. (Urgent and Important)
3. Research head will discuss with Project Manager & Finance Officer for specific requirements and
required budget tomorrow at 11:30 AM to increase of budget (Important, but not Urgent)
4. Project Coordinator will provide specific configuration for Internal-Private-Server to the Project
Manager, Finance Officer & Technical Officer, today at 03 PM. (Urgent and Important).
5. HR will coordinate with the client to block the agenda for the further meetings with Project Manager
going forward. (Important, but not Urgent)
6. Stationary supplies, green plants and some ergonomic chairs are needed for work place to better work
environment. HR will prepare complete list and send this to Finance officer and Project Manager for
approval. (Urgent but not Important)
7. Deployment of the second phase to completion of the project is targeted as six months (June 30th
,
2021) by Project Manager. (Important, but not Urgent)
8. All the 5 Star ratings will be evaluated by Project Manager & Project Coordinator respectively and if
needed will have one to one meeting this tomorrow upon availability (Important, but not Urgent)
Task Action Rules:
Important, but not urgent: (I will decide when I do it)
Urgent & Important: (I will do it immediately)
Not important, not urgent: (I will do it later)
Urgent, but not important: (I will delegate to someone)
Page 02 of 02
Disclaimer:
Company Name, logo and the team member names are fictious and its solely created for academic-representation of Communication
plan for my college submission. So, persons portrayed in it are not based on real people and any similarity is just coincident. No
identification with actual persons (living or deceased), places, buildings, and products are intended or should be inferred.