This is based on hypothetical scenarios and random calculations to showcase the various steps of Project Management. This has not covered the 10 knowledge areas of PMBOK rather it is limited based on our hypothetical project requirements. If the project is big then you may be required to include all the knowledge areas.

1. A REPORTING SOLUTION PROJECT MANAGEMENT
PRESENTED BY
IPEK GUVEN, CHUNLING DU & RAVI NAKULAN
Semester-II, Year-2021
Final Assignment
Professor: Carrie Pajotte

2. AGENDA
Pr oject Des cription
Prop osed Solu tion
Project Scop e
Pr oject Planning
Milestones a n d Risk s
Project Bu d get
Pr oject Pr ocesses
Mon itor & Con trol
Ch a nge Ma nagement
GROUP PROJECT MANAGEMENT 2

3. Background
• It is a Tobacco Based IT Project
• Health Canada (HC) sees the danger of Smoking among youth
• Require integrated reporting solution on real time for benchmarking
Who are we?
• Consists of Experts to build ‘Reporting Solutions and API’
Solution
• Data will collect and captured through API
• API must be capable to integrate with multiple resources
• Front End & Back End database development
• Work on real-time and automate the process
PROJECT DESCRIPTION
Source: ClicData
Source: QuitNow
GROUP PROJECT MANAGEMENT 3

4. Current State
 Data Sources does not have APIs to
support
 Collection of Data is Manual & saved
in .csv, .xlsx, .json & html format
 Data-Cleansing process done over
MSExcel, SQL & MongoDB
 PowerBI, Tableau & Proprietary BI
tools used in frequent intervals
 Time Consuming and Many errors
Primarily Data Sources to connect with API:
Statistics Canada – OECD – WHO – CDC - TID
Future State
 To build Proprietary API to make a
connection
 To Automate Data Processing
 Filtration process done over API also
in the DATA Integration phase
 Data will be stored in various Data
Marts followed by Schema
 Automate the BI tool as ETL tool to
manipulate data & visualize in real-
time
PROJECT SOLUTION
GROUP PROJECT MANAGEMENT 4

5. GROUP PROJECT MANAGEMENT 5
Project Management
1. Integration
Mgmt.
2. Scope
Mgmt.
3. Schedule
Mgmt.
4. Cost Mgmt.
5. Quality
Mgmt.
6. Resource
Mgmt.
7.
Communication
Mgmt.
8. Risk Mgmt.
9.
Procurement
Mgmt.
10.
Stakeholder
Mgmt.
Knowledge
Areas
Project Management Process Group
Initiating
Process
Group
Planning
Process
Group
Executing
Process
Group
Monitoring &
Controlling
Group
Closing
Process
Group
1
2
3
4
5
6
7
8
9
10
Reference: PMBOK Guide, 6th Edition
PROJECT MGMT PROCESS GROUP & KNOWLEDGE AREA MAPPING

6. PROJECT APPROACH
 Hybrid approach (Predictive & Adaptive Approach)
 Approach varies upon different stages of the project
 API & Data Integration Engine will begin simultaneously
Planning
Requirement
Development
Design
Build
Test
Implementation
Transitions
to
Operations
PROJECT Complexity (Qualitative)
 Priority Based
 Risk Based
 Urgency Based
PROJECT Size (Quantitative)
 Duration – 01 Year
 Resources – 08 Manpower (Except Vendor)
 Budget – $514K (CAD)
PROJECT APPROACH
GROUP PROJECT MANAGEMENT 6

7. - API to collect data from specified
data sources
- Build back-end database to stage
& cleanse the data
- Front-end data mart to feed the
Business Intelligence tool
- Reporting Solution user interface
for Business users to access reports
- Initial Reports and Dashboards to
provide insights based on the First
Batch of Data
- Training for stakeholders on
decision making process
- Findings of the reliability of
data-sources
- Identifying New Data
Sources
- Provide Access Portal of
Smoking Report to the Public
Scope
IN
Scope
Out
PROJECT SCOPE
GROUP PROJECT MANAGEMENT 7

8. Specified data sources
will provide data as
expected
Project team and the
Vendor have required
skills
Positive Stakeholder
engagement
Detailed Business
knowledge
transformation to the
Vendors
Applicable Cost and
Budget should match
Project meet all the
Due Dates effectively
ASSUMPTIONS & CONSTRAINTS
GROUP PROJECT MANAGEMENT 8

9. Provincial Authorities
(Businesses & People)
Decision Makers
& Policy Makers
(Federal Govt.)
Health Canada
Team -
Sr. Managers, IT,
BA
IT Solution
Reporting
System
PROJECT Stakeholders Hierarchy
 The IT Reporting Solution system
 Health Canada Management Team
 The Decision Makers & Policy Makers
 Provincial Authorities (Businesses &
People)
PROJECT PLANNING
GROUP PROJECT MANAGEMENT 9

10. Project
Manager
Business
Analyst
Data
Engineer
Business
Intelligence
Database
Administrator
Database
Architect Sr. QA System
Analyst
CORE PROJECT TEAM
Project Stakeholders Hierarchy
 Business Team (Sponsors, Steering Committee, Sr. Manager)
 Financial Team (Finance Manager, Accountant)
 Procurement Team (Procurement Manager, Staff)
 Vendor Team (Group of Experts)
Business
Team
Procurement
Team
Vendor
Team
Core Project
Team
Finance
Team
PROJECT STAKEHOLDER
PROJECT STAKEHOLDERS
GROUP PROJECT MANAGEMENT 10

11. PROJECT MILESTONE
GROUP PROJECT MANAGEMENT 11
ID Project Milestones Start Date End Date Effort Days
1 Finalized Project Plan 2021-08-16 2021-08-27 10
2 Requirement 2021-08-30 2021-09-10 10
3 Development completion 2021-09-13 2021-11-19 50
4 Design completion 2021-09-13 2021-12-17 70
5 Building completion 2021-12-20 2022-04-08 80
6 Testing completion 2022-04-11 2022-06-03 40
7 Implementation completion 2022-06-06 2022-07-01 20
8 Go-alive 2022-07-04 2022-07-29 20

12. WORK BREAKDOWN STRUCTURE
ID Task Effort (Days) Resource Cost ($CAD)
6 TESTING 40
6.1 Planning 2 Sr. QA $975.00
6.2 API Testing 6 Sr. QA + Vendor $2,925.00
6.3 Load data to test environment 6 Sr. QA $2,925.00
6.4 ETL Testing 6 Sr. QA $2,925.00
6.5 Data Warehouse feeding testing 8 Sr. QA $3,900.00
6.6 Report Testing 10 Sr. QA + Vendor $4,875.00
6.7 Sign-off Testing 2 Sr. QA $975.00
GROUP PROJECT MANAGEMENT 12

13. Project Risk Register
Program Name: Smoking
Reporting Solution Project
Baselined Planned End
Date:
<2022-08-12>
Executive Sponsor:
Director, Ministry of Health
Canada
Version No.: 1.0
Version Date: 8/3/2021
ID Risk Name Risk Owner Risk Description
Current Current
Risk Strategy Risk Response Risk Category*
Likelihood Impact
R1
Inability to complete the
solution by end date
Project
Manager
The project includes multiple stages, and the status of previous
stages will directly affect the later stages and the delivery of
final delivery.
3 5 Avoid
This risk will be avoided by ensuring timely and efficient
communication between the project manager and stakeholders.
Frequent project progress reporting and sharing can also help to
avoid this risk.
0 0 0 0 3 5 0 0 0 0 0 0 0 0
R2 Technical complexity Core Team
Because the smoking reporting solution is a brand-new solution,
and it involves different techniques. This will add the technical
complexity of the project.
2 2 Mitigate
When project manager chooses the internal resources and vendor
for this project, more atttention needs to be paid to their skills,
experience and capacity to ensure they can complete the project
successfully.
0 0 0 0 0 0 2 2 0 0 0 0 0 0
R3
Reporting UI interface being
delayed
Vendor
vendor may not be able to deliver the reporting interface
properly on time.
1 5 Avoid
This risk will be avoided by ensuring timely and efficient
communication between the project manager and the vendor
team. Frequent project progress reporting and sharing can also
help to avoid this risk.
0 0 0 0 0 0 0 0 1 5 0 0 0 0
R4 API not delivered on time Vendor
This project would procure a vendor team to design the API to
collect data from data sources. If it is delayed, it will cause the
delay or failure of later work packages
2 5 Avoid
This risk will be avoided by ensuring timely and efficient
communication between the project manager and the vendor
team. Frequent project progress reporting and sharing can also
help to avoid this risk.
0 0 0 0 0 0 0 0 0 0 2 5 0 0
R5
Regular operation staffs not
adopting the solution well
Operation
Manager
Because of the tight timeline, the team needs to build and
implement the solution and ask for facilities to report in and use
the system right away. This has a huge impact on regular
operational staffs. They have no enough time to work in this
way. This will influence the adoption of the solution.
3 2 Mitigate
This risk can be mitigated by organizing training and providing
enough support to operational staffs to help them adapt to the
new system quickly.
0 0 0 0 0 0 0 0 0 0 0 0 3 2
Overall Program Risk Likelihood & Impact by Category (Maximum category score) 0 0 0 0 3 5 2 2 1 5 2 5 3 2
Overall Project Risk Results
Risk Category Item Probability Impact Risk Rating
Scope 0 0 Very Low
Budget 0 0 Very Low
Schedule 3 5 High
Technical 2 2 Low
External 1 5 High
Contract 2 5 High
Implementation 3 2 Moderate
PROJECT RISK REGISTER
GROUP PROJECT MANAGEMENT 13

14. Overall Project Risk Results
RISK CATEGORY ITEM PROBABILITY IMPACT RISK RATING
Scope 0 0 Very Low
Budget 0 0 Very Low
Schedule 3 5 High
Technical 2 2 Low
External 1 5 High
Contract 2 5 High
Implementation 3 2 Moderate
PROJECT RISK MAP
GROUP PROJECT MANAGEMENT 14

15. GROUP PROJECT MANAGEMENT 15
1. Plan Risk
Management
2. Identify
Risks
3. Perform
Risk Analysis
4. Plan Risk
Response
5. Control
Risk
6. Monitor
Risk
Risk Management
Process
We manage the Risk throughout the Project, to
avoid Risk to become an Issue

16. PROJECT
BUDGET
1. Experts (FTE) Hourly Rate ($CAD)
PM $60/hr
Sr. QA $75/hr
BI Specialist $95/hr
BA $65/hr
DBA $45/hr
Soution Designer $55/hr
Architect $65/hr
System Analyst/Middleware $45/hr
2. Vendor Fixed Price ($CAD)
Work Package -1 (API) $50,000
Work Package -2 (Reporting
Solution User Interface)
$250,000
3. Infrastructure & Other Expenses $110,000 ($50K + $60K)
GROUP PROJECT MANAGEMENT 16

17. PROJECT SCHEDULE
ID Task Name Effort (days) Resources Anticipated Start Anticipated End Resource Cost Vendor Cost Total Cost
1 Planning 10 Project manager, procurement manager, vendor 2021-08-16 2021-08-27 $ 3,900.00 $ 404,162.50
1.1 Project Management 4 Project manager $ 1,560.00
1.2 Procurement 3 Procurement manager $ 1,170.00
1.3 Vendor 3 Project manager, vendor $ 1,170.00
2 Requirement 10 Project manager, Solution designer, vendor, business stakeholder 2021-08-30 2021-09-10 $ 5,037.50
2.1 Requirement Elicitation 5 Project manager, Solution designer, vendor, business stakeholder $ 3,250.00
2.2 Requirement Analysis 5 Project manager, Solution designer, vendor, business stakeholder $ 1,787.50
3 Development 50 vendor 2021-09-13 2021-11-19
3.1 API Development 25 vendor $ 50,000.00
3.2 Reporting Solution User Interface Development 25 vendor $ 250,000.00
4 Design 70 Database Architect, Data Engineer, BI, BA 2021-09-13 2021-12-17 $ 31,525.00
4.1 Staging Database design and building 15 Database architect $ 6,337.50
4.2 Data Warehouse design and building 15 Database architect $ 6,337.50
4.3 ETL Solution design 15 Data engineer $ 5,850.00
4.4 Visualization Report design and building 25 BI, BA $ 13,000.00
5 Build 80 DBA, BA 2021-12-20 2022-04-08 $ 26,000.00
5.1 Building Staging Database 20 DBA $ 5,850.00
5.2 Building Data Warehouse 20 DBA $ 5,850.00
5.3 Building ETL Solution 20 DBA $ 5,850.00
5.4 Creating Visualization Report 20 BA $ 8,450.00
6 Test 40 Sr. QA 2022-04-11 2022-06-03 $ 19,500.00
6.1 Planning 2 Sr. QA $ 975.00
6.2 API Testing 6 Sr. QA + Vendor $ 2,925.00
6.3 Load data to test environment 6 Sr. QA $ 2,925.00
6.4 ETL Testing 6 Sr. QA $ 2,925.00
6.5 Data Warehouse feeding testing 8 Sr. QA $ 3,900.00
6.6 Report Testing 10 Sr. QA + Vendor $ 4,875.00
6.7 Sign-off Testing 2 Sr. QA $ 975.00
7 Implementation 20 SA/M 2022-06-06 2022-07-01 $ 7,150.00
8 Transition to operations 20 Solution Designer 2022-07-04 2022-07-29 $ 7,150.00
9 Project close-out 10 Project manager $ 3,900.00
Total $ 104,162.50 $ 300,000.00
GROUP PROJECT MANAGEMENT 17

18. IMPORTANT TEMPLATES MEETING
AGENDA
ACTIONS/DE
CISIONS
PROJECT
STATUS
REPORT
ISSUE FORM
& ISSUE
TRACKING
PROJECT
ESCALATION
MATRIX
MEETING AGENDA ACTIONS/DECISIONS PROJECT STATUS
REPORT
ISSUE FORM & ISSUE
TRACKING
PROJECT
ESCALATION MATRIX
MONITOR & CONTROL
GROUP PROJECT MANAGEMENT 18

19. PROJECT STATUS REPORT
GROUP PROJECT MANAGEMENT 19

20. PROJECT ISSUE MANAGEMENT PROCESS
GROUP PROJECT MANAGEMENT 20
1. Issue
Identification
2. Issue
Analysis
3. Strategy
Options
4. Action Plan
5. Evaluation
of Results
Issue Management Flow

21. PROJECT CHANGE MANAGEMENT PROCESS
GROUP PROJECT MANAGEMENT 21
1. Request for
Change
2. Impact
Analysis
3. Approve/
Deny
4. Implement
Change
5. Review/
Reporting

22. PROJECT STAGES
Go-Live
•Start Date
•2022-07-04
•End Date
•2022-07-29
Implementation
Completion
•Start Date
•2022-06-06
•End Date
•2022-07-01
Testing
Completion
•Start Date
•2022-04-11
•End Date
•2022-06-03
Building
Completion
•Start Date
•2021-12-20
•End Date
•2022-04-08
Development
Completion
& Design
Completion
•Start Date
•2021-09-13
•End Date
•2021-11-19
•2021-12-17
Requirement
•Start Date
•2021-08-30
•End Date
•2021-09-10
Finalized
Project Plan
•Start Date
•2021-08-16
•End Date
•2021-08-27
Duration
Current Date
2021-08-11

23. SOURCES
 Class Notes (Lecture) – ----------
Project Management Professor
 Project Management Body of
Knowledge PMBOK GUIDE, 6th
Edition
 Image – QuitNow
 Image – ClicData
GROUP PROJECT MANAGEMENT 23

24. THANK YOU
GROUP PROJECT MANAGEMENT 24