Communication Management by Avinash Khirwar
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Mr. Avinash from Manomav Engineers has presented on Communication Management during first session of Pratham. He defined Communication Management in four processes Communication Planning, Information Distribution, Performance Reporting, Manage Key Stakeholders. This presentation covers detailed information in each category which is important for Project Managers
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Project communication management
The document discusses project communication management. It describes communication management as including processes to ensure the information needs of the project and stakeholders are met through developing artifacts and activities that achieve effective information exchange. It notes communication management has two parts - developing a strategy and implementing the strategy. It then lists various communication techniques and considerations for effective management, such as interactive, push, and pull communication, as well as monitoring communications to meet information needs as defined in the communications management plan.
Project communications management
Communication is a project manager’s most important skill.
Project Managers have to communicate with management, customers, the project team members, and the rest of the stakeholders involved with the projects.
Project communication management
This document outlines the key steps in project communication management:
1. Identify stakeholders through interviews and develop a stakeholder registry. Assess how each stakeholder is likely to react in different situations.
2. Plan communications by determining the format, content, timing, recipients, and distribution method for sharing updates and information. Both interactive and push communication methods should be considered.
3. Manage stakeholder expectations by regularly distributing project performance information using time series, causal/econometric, or judgmental reporting methods.
Project managent communication
This document provides an overview of project communications management. It discusses developing a communications strategy and implementation plan, carrying out communication activities, and monitoring communications. Key aspects covered include communication mechanisms, dimensions, skills, emerging practices, considerations for agile projects, and the processes of plan communications management, manage communications, and monitor communications. The inputs, tools and techniques, and outputs of each process are also outlined.
Project communications management
The document discusses the importance of project communications management. It emphasizes planning, managing, and controlling communications through various formal and informal methods. This includes understanding individual and group communication needs, distributing important information in an effective and timely manner, and using technology to enhance information creation and distribution. The key is having the right communication skills and running effective meetings to optimize the flow of information throughout the project life cycle.
Project communication management
This document discusses project communication management. It emphasizes that project managers spend most of their time communicating with stakeholders, and that effective communication is vital. It outlines various communication methods, both formal and informal, written and oral. It also describes planning communications management, including developing a communications management plan that identifies information needs, responsible parties, and communication methods for stakeholders. The plan is implemented during the manage communications process, which involves status reporting, project records, and ensuring optimal information flow. Communication is controlled by monitoring information flow and triggering improvements to planning or management of communications.
Communication management
This document discusses project communication management. It describes planning communication by identifying stakeholder information needs, defining the communication approach, and creating a communication management plan. It discusses managing communication through creating, distributing, and storing project information using various communication methods and technology. It also discusses controlling communication to ensure information needs are met and optimal information flow through monitoring work performance data and using meetings and expert judgement.
Project communication management
Project communication management involves planning, collecting, distributing, and managing project information. The key processes are:
1. Plan Communications Management - Developing a communication plan based on stakeholder needs and a communication requirements analysis.
2. Manage Communications - Creating, distributing, and storing project information according to the communication plan using various communication methods and technology.
3. Control Communications - Monitoring and controlling communications throughout the project to ensure stakeholder information needs are met. This includes reviewing performance reports, issues logs, and work performance data.
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Project communication management
The document discusses project communication management. It describes communication management as including processes to ensure the information needs of the project and stakeholders are met through developing artifacts and activities that achieve effective information exchange. It notes communication management has two parts - developing a strategy and implementing the strategy. It then lists various communication techniques and considerations for effective management, such as interactive, push, and pull communication, as well as monitoring communications to meet information needs as defined in the communications management plan.
Project communications management
Communication is a project manager’s most important skill.
Project Managers have to communicate with management, customers, the project team members, and the rest of the stakeholders involved with the projects.
Project communication management
This document outlines the key steps in project communication management:
1. Identify stakeholders through interviews and develop a stakeholder registry. Assess how each stakeholder is likely to react in different situations.
2. Plan communications by determining the format, content, timing, recipients, and distribution method for sharing updates and information. Both interactive and push communication methods should be considered.
3. Manage stakeholder expectations by regularly distributing project performance information using time series, causal/econometric, or judgmental reporting methods.
Project managent communication
This document provides an overview of project communications management. It discusses developing a communications strategy and implementation plan, carrying out communication activities, and monitoring communications. Key aspects covered include communication mechanisms, dimensions, skills, emerging practices, considerations for agile projects, and the processes of plan communications management, manage communications, and monitor communications. The inputs, tools and techniques, and outputs of each process are also outlined.
Project communications management
The document discusses the importance of project communications management. It emphasizes planning, managing, and controlling communications through various formal and informal methods. This includes understanding individual and group communication needs, distributing important information in an effective and timely manner, and using technology to enhance information creation and distribution. The key is having the right communication skills and running effective meetings to optimize the flow of information throughout the project life cycle.
Project communication management
This document discusses project communication management. It emphasizes that project managers spend most of their time communicating with stakeholders, and that effective communication is vital. It outlines various communication methods, both formal and informal, written and oral. It also describes planning communications management, including developing a communications management plan that identifies information needs, responsible parties, and communication methods for stakeholders. The plan is implemented during the manage communications process, which involves status reporting, project records, and ensuring optimal information flow. Communication is controlled by monitoring information flow and triggering improvements to planning or management of communications.
Communication management
This document discusses project communication management. It describes planning communication by identifying stakeholder information needs, defining the communication approach, and creating a communication management plan. It discusses managing communication through creating, distributing, and storing project information using various communication methods and technology. It also discusses controlling communication to ensure information needs are met and optimal information flow through monitoring work performance data and using meetings and expert judgement.
Project communication management
Project communication management involves planning, collecting, distributing, and managing project information. The key processes are:
1. Plan Communications Management - Developing a communication plan based on stakeholder needs and a communication requirements analysis.
2. Manage Communications - Creating, distributing, and storing project information according to the communication plan using various communication methods and technology.
3. Control Communications - Monitoring and controlling communications throughout the project to ensure stakeholder information needs are met. This includes reviewing performance reports, issues logs, and work performance data.
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Project communication management includes planning, monitoring, and controlling communications throughout the project life cycle to ensure timely and appropriate information flow between the project team and stakeholders. Key inputs include the communication management plan, work performance reports, and issue log. Meetings and information management systems are used to distribute project documents, performance reports, and make updates or change requests as needed. The goal is optimal information flow and meeting stakeholders' communication needs.
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The document discusses developing an effective communication strategy and plan for a service improvement project. It emphasizes the importance of timely communication to keep stakeholders informed of changes. The communication plan should identify stakeholders, develop communication tactics, and identify methods to share updates and receive feedback. It should also define the messenger, message, target audience, timing, communication method, and feedback mechanism for each milestone of the project.
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Team members can improve project communication by ensuring communication is shared in a timely manner based on student and teacher needs and feedback. They should advocate for open two-way communication and create an environment where ideas can be constructively challenged. Additionally, communication must be coordinated with project milestones and involve all stakeholders, including parents and administrators when appropriate, and regularly assess the effectiveness of the communication plan and process.
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Communication management involves identifying stakeholders, planning communication, and distributing information. It also includes managing stakeholder expectations and reporting performance. The key aspects are:
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2) Planning communication by determining information to share, format, frequency, and roles for distribution.
3) Distributing clear and concise information to stakeholders using various media and addressing their goals.
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The document discusses project communications management. It describes determining communication needs, developing a communications management plan, and managing communications according to the plan. The key processes are planning communications, managing communications, and controlling communications to ensure stakeholder information needs are met. Techniques include communication requirements analysis, using appropriate communication technology and models, and distributing information through various methods and management systems. The overall benefit is enabling efficient and effective communication between project stakeholders.
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Team members can improve project communication by ensuring communication is shared in a timely manner based on student and teacher needs and feedback. They should advocate for open two-way communication and create an environment where ideas can be constructively challenged. Additionally, communication must be coordinated with project milestones and involve all stakeholders, including parents and administrators when appropriate, and regularly assess the effectiveness of the communication plan and process.
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Communication management involves identifying stakeholders, planning communication, and distributing information. It also includes managing stakeholder expectations and reporting performance. The key aspects are:
1) Identifying project stakeholders and their communication needs.
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3) Distributing clear and concise information to stakeholders using various media and addressing their goals.
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This document provides information on communication planning for projects. It discusses the importance of communication planning, the objectives and structure of planning communications. It outlines the inputs needed for communication planning such as the project management plan, stakeholder register and environmental factors. Tools and techniques covered include communication requirements analysis, models, methods and meetings. The key outputs are the communications management plan and updates to the project management plan. Effective communication planning is emphasized as important for project success.
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Communication a success to project management
I have tried to put in a small presentation to highlight the importance of communication giving success to effective project management thereby enable all stakeholders informed on RAID to critical path activities to scope creep. As I was involved in many IT and other PM activities I felt lack of clear communication is causing many projects/programs going into code-red. Your views are always welcome. All views are my personal ones
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This document discusses managing communication in projects. It emphasizes that effective communication is important for project success and avoiding conflicts. It recommends creating a formal communication plan that identifies stakeholders' needs, distribution methods, schedules, and responsible parties. It also suggests designating communication periods and limiting excessive communication to allow focused work. The document advises tailoring messages for different audiences and choosing appropriate channels based on the message, receivers, and timeliness needed. Project managers should identify proper communication channels to ensure the right information reaches stakeholders while reducing noise. They should also monitor communication flows and address any issues to keep project teams well-informed and aligned.
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The document discusses the process of planning communication management. It describes determining stakeholder communication needs, defining the communication approach, and developing a communication management plan. The plan outlines how information will be distributed, stakeholders who will receive it, communication methods, and other details. Inputs include the project management plan, stakeholder register, and organizational assets. Tools include analyzing requirements, models, methods, meetings, and technology. The output is a communication management plan document.
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This document discusses project communication management. It defines project communication management as ensuring timely generation, collection, distribution, storage, retrieval and disposition of project information. Good communication is important for project success and career advancement for IT professionals. The document then outlines the key processes for project communication management: communication planning, information distribution, performance reporting, and stakeholder management. It provides details on developing communication plans, using different media for information distribution, reporting performance, and resolving stakeholder issues. Finally, it discusses using software tools to facilitate virtual project communications.
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The document discusses communications management for projects. It covers key concepts of communication including mechanisms for information exchange, dimensions of communication activities, and factors that affect communication approaches. It also outlines the processes of planning communications management, managing communications, and monitoring communications. The key outputs are a communications management plan that defines the communication needs for the project and updates to project documents to reflect communication activities.
samrus 1.docx
Effective communication is essential for project success. Project communication management involves planning communication needs, distributing timely and appropriate information to stakeholders, reporting on project performance, and managing stakeholder expectations. It is important to identify stakeholders, understand their communication requirements, and develop communication channels and methods. Face-to-face communication helps convey information more effectively compared to electronic communication alone. Developing good communication skills, running effective meetings, and using templates can improve a project's communication.
· Rocky Road. Please respond to the followingSome of the .docx
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"Rocky Road." Please respond to the following:
Some of the most serious abuses taking place in developing countries deal with child labor, human slavery, sweatshops, bad governance, and environmental degradation. Rwanda is a developing country, examine the extent to which two (2) of these five (5) issues are occurring. Support your response with specific examples.
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Critical Factors in project management
Some of the critical factors in project management include; first we have the project mission which is the initial clarity of goals and general directions. During this process, the project manager should endeavor to elicit commitment from the team members, clients, top management and all stakeholders. Executive sponsorship for a project is key because top level management are the ones deciding on organizational and project strategy as well as performing goal setting functions within the organization. Second is the top management support which is the willingness of top management to provide the necessary resources and authority or power for project success. The third factor are project schedules or plans, these are a detailed specification of the individual action steps required for project implementation. Another factor is client consultation; this aspect entails communication, consultation, and active listening to all impacted parties. A fifth factor is personnel; here we have recruitment, selection, and training of the necessary personnel for the project team (Alias & Aris, 2014).
According to Mir & Pinnington, (2014) technical tasks is another challenge, it is the availability of the required technology and expertise to accomplish the specific technical action steps. The seventh factor is client acceptance; this refers to the act of “selling” the final project to its ultimate intended users. Monitoring and feedback is also another important factor which is timely provision of comprehensive control information at each phase in the implementation process. Additionally, communication is also another important critical factor because it is the provision of an appropriate network and necessary data to all key factors in the project implementation. It also his plays an important role in every project and therefore an effective project manager must be an effective communicator. Communication is the only way via which tasks are assigned and monitored, project issues are escalated and the medium via which goals, performance, and feedback are passed across. Lastly, trouble shooting is another critical factor that is important in project management because it refers to the ability to handle unexpected crises and deviations from plan (Mir & Pinnington, 2014).
Examples of how organizations overcome challenges associated with project Failure
According to Kerzner, (2013) unrealistic deadlines are managed with creative planning, alternatives analysis, and communication of reality to the project participants. Also dete.
Sources httpwww.projectmanagementdocs.comtemplatesCo.docx
Sources: http://www.projectmanagementdocs.com/templates/Communications%20Management%20Plan.pdf last accessed 12.14.2011
F2 Process Improvement Toolkit: https://f2.washington.edu/sm/sites/default/files/training-materials/PI/PI%20Toolkit%20Feb%202010.pdf
last accessed 12.13.2011
Implementation Communication Plans
Determining who will communicate what to whom and when
Implementation communication plans can help bring about the successful implementation of a solution or project.
Appropriate implementation and communication plans increase the probability of stakeholder buy-in. The Plan will
list necessary steps for the implementation communication, provide a mechanism for tracking progress, and
document who should be notified and when.
How To Use the Tool:
Several questions must be answered by the owner in order to lay the groundwork for implementation and
communication. Among those are the following:
Whom do we want to reach?
What do we want them to do differently from the current situation?
What is the benefit of doing so?
What are the obstacles to doing so? How will we deal with them?
What is the primary key message to be communicated?
What types of media will we use to communicate? When will we communicate?
The following steps are commonly utilized to construct an implementation or communication plan:
List the steps that need to be completed.
Determine who is responsible for each step.
Decide on a realistic completion date for each step.
Update the tool as the status changes and communicate to all who need to know.
An simple general communication/implementation plan can be constructed as shown below:
Service to be Implemented:
Action Step Responsible Person(s) Complete By Status/Date
1.
2.
3.
4.
5.
6.
7.
8.
9.
Implementation / Communication Plan
Sources: http://www.projectmanagementdocs.com/templates/Communications%20Management%20Plan.pdf last accessed 12.14.2011
F2 Process Improvement Toolkit: https://f2.washington.edu/sm/sites/default/files/training-materials/PI/PI%20Toolkit%20Feb%202010.pdf
last accessed 12.13.2011
For a project, the purpose of the communications plan is to define the communication requirements for the project and
how information will be distributed. The communications plan defines the following:
Communication requirements based on roles
What information will be communicated
How the information will be communicated
When will information be distributed
Who does the communication
Who receives the communication
This plan sets the communications framework for this project. It serves as a guide for communications throughout the
life of the project and will be updated as communication needs change. This plan identifies and defines the roles of
persons involved in this project. It also includes a com.
Communications Management PlanProject NameTable of Contents.docx
Communications Management Plan
<Project Name>
Table of Contents
2Introduction
2Communications Management Approach
3Communications Management Constraints
3Stakeholder Communication Requirements
4Roles
6Project Team Directory
6Communication Methods and Technologies
8Communications Matrix
9Communication Flowchart
9Guidelines for Meetings
10Communication Standards
11Communication Escalation Process
12Glossary of Communication Terminology
Introduction
The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed. The Communications Management Plan defines the following:
· What information will be communicated—to include the level of detail and format
· How the information will be communicated—in meetings, email, telephone, web portal, etc.
· When information will be distributed—the frequency of project communications both formal and informal
· Who is responsible for communicating project information
· Communication requirements for all project stakeholders
· What resources the project allocates for communication
· How any sensitive or confidential information is communicated and who must authorize this
· How changes in communication or the communication process are managed
· The flow of project communications
· Any constraints, internal or external, which affect project communications
· Any standard templates, formats, or documents the project must use for communicating
· An escalation process for resolving any communication-based conflicts or issuesCommunications Management Approach
Approximately 80% of a Project Manager’s time is spent communicating. Think about it – as a Project Manager you are spending most of your time measuring and reporting on the performance of the project, composing and reading emails, conducting meetings, writing the project plan, meeting with team members, overseeing work being performed, meeting with clients over lunch and many more activities related to your projects.
You should give considerable thought to how you want to manage communications on this project. By having a solid communications management approach you’ll find that many project management problems can be avoided. In this section give an overview of your communications management approach.Communications Management Constraints
All projects are subject to limitations and constraints as they must be within scope and adhere to budget, scheduling, and resource requirements. Project planning and documentation are no exception to this rule. There may also be legislative, regulatory, technology, or organizational policy requirements which must be followed as part of communications management. These constraints must be clearly understood and communicated to all stakeholders. While communications management is arguably one of the most important aspects of project management, it must be done in an effective manner and within the constraints of the allocated budget, ...
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Communication management
Project communications management involves planning communication needs, distributing information to stakeholders, reporting on project performance, and closing out the project administratively. Effective communication is critical for project success. Key aspects of project communications include developing communication plans, status reports, distribution methods, and lessons learned documentation. Managing communications requires identifying stakeholder information needs, generating and disseminating timely reports, and resolving conflicts that may arise during the project.
Communications Management Plan Templatewww.ProjectManagementDo.docx
Communications Management Plan Template
www.ProjectManagementDocs.com
Communications Management Plan Template
This Project Communications Management Template is free for you to copy
and use on your project and within your organization. We hope that you find this
template useful and welcome your comments. Public distribution of this document
is only permitted from the Project Management Docs official website at:
www.ProjectManagementDocs.com
Communications Management Plan
<Project Name>
Company Name
Street Address
City, State Zip Code
Date
Table of Contents
2Introduction
2Communications Management Approach
3Communications Management Constraints
3Stakeholder Communication Requirements
4Roles
6Project Team Directory
6Communication Methods and Technologies
8Communications Matrix
9Communication Flowchart
9Guidelines for Meetings
10Communication Standards
11Communication Escalation Process
12Glossary of Communication Terminology
Introduction
The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed. The Communications Management Plan defines the following:
· What information will be communicated—to include the level of detail and format
· How the information will be communicated—in meetings, email, telephone, web portal, etc.
· When information will be distributed—the frequency of project communications both formal and informal
· Who is responsible for communicating project information
· Communication requirements for all project stakeholders
· What resources the project allocates for communication
· How any sensitive or confidential information is communicated and who must authorize this
· How changes in communication or the communication process are managed
· The flow of project communications
· Any constraints, internal or external, which affect project communications
· Any standard templates, formats, or documents the project must use for communicating
· An escalation process for resolving any communication-based conflicts or issues
This Communications Management Plan sets the communications framework for this project. It will serve as a guide for communications throughout the life of the project and will be updated as communication needs change. This plan identifies and defines the roles of persons involved in this project. It also includes a communications matrix which maps the communication requirements of this project. An in-depth guide for conducting meetings details both the communications rules and how the meetings will be conducted, ensuring successful meetings. A project team directory is included to provide contact information for all stakeholders directly involved in the project.Communications Management Approach
Approximately 80% of a Project Manager’s time is spent communicating. Think about it – as a Project Manager you are spending most of your time measuring and reporting on the performance of the project, composing and ...
03.stakeholders and communication PMI-RMP Risk Management Professional
PMI- RMP Risk Management Professional. Self-paced Learning with more than 500 Exam questions. For more details and sample questions, visit http://www.pmvision.ca/shop/pmi-rmp-certification-course/
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NCV 4 Project Management Hands-On Support Slide Show - Module 4
This document discusses quality management in project management. It explains the need for quality management on projects, the impact of good quality management, and the lack of quality management. It describes various quality control tools and processes that can be used to control quality in accordance with standards. It also discusses different stages in the development of quality management, from inspection to quality control to quality assurance to quality management.
Introduction of project management
Project management involves planning, organizing, and controlling project resources to meet goals and expectations. It applies knowledge, skills, tools, and techniques across project activities. Key aspects of project management include planning, organization, objectives, policies, the project life cycle, control, and human factors. The project life cycle has four phases - initiation, planning, implementation, and closure. Planning defines tasks and assigns resources, implementation performs the outlined work, and closure hands over the final deliverable and identifies lessons learned. Control involves regularly comparing performance to targets and taking corrective actions when needed.
10 projectcommunicationmanagement
The document provides an overview of project communication management. It discusses identifying stakeholders, planning communication, distributing information, managing stakeholder expectations, and reporting performance. Some key points:
- Project managers spend most of their time communicating to identify stakeholders, plan how and what to communicate, distribute information, manage expectations, and report on project performance.
- Identifying stakeholders involves analyzing their interests, impacts, and developing a management strategy. The output is a stakeholder register and management plan.
- Planning communication analyzes requirements and defines an approach. The output is a communication management plan.
- Distributing information shares relevant details as planned. Managing expectations addresses concerns and resolves issues.
- Reporting performance provides
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
Stakeholder Management Knowledge Area in Project management defined by PMBOK 5th Edition by Project Management Institute (PMI). Provided by GlobalSkillup.com towards PMP Certification Exam.
Project Communications Management
This document discusses planning project communications. It provides details on analyzing stakeholder communication needs, choosing appropriate communication technologies and methods, and developing a Communications Management Plan. The plan identifies the communication requirements and an approach for effectively engaging stakeholders throughout the project. Meetings are an important interactive method that must be carefully planned, executed and followed up on. The overall goal is to establish a process for maintaining regular, clear communication with all parties involved in the project.
10. Stakeholder Management
Stakeholders are individuals, persons or organizations who are actively involved in the project or have interests that may be positively or negatively affected by the performance or completion of the project
Stakeholders have varying levels of responsibility and authority and can change over the project life cycle.
Cs244 w10ch1
IT projects often fail to meet goals for scope, time and cost. A 1995 study found that only 16.2% of projects met all goals, while over 31% were cancelled. More recent studies show improvements, with the number of successful projects doubling to 35% and cancelled projects decreasing. This is due to factors like better tools, more skilled project managers using improved processes, and projects with smaller scopes. Project success requires meeting scope, time and cost goals, satisfying stakeholders, and achieving intended benefits.
Grading RubricFFCBA01234No PassNo Pass.docx
Grading Rubric
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F
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0
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No Pass
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Mastery
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No identification of customer service plan that will create an exceptional customer experience program, missing basic features and support.
Identifies customer service plan that will create an exceptional customer experience program, but lacks explanation of basic features.
Identifies customer service plan that will create an exceptional customer experience program with explanation and supports stance.
Identifies customer service plan that will create an exceptional customer experience program, fully explains features and supports stance.
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No selection of operational practices that will create an exceptional customer experience.
Selects operational practices that will create an exceptional customer experience, but lacks explanation and personal examples.
Selects operational practices that will create an exceptional customer experience with explanation and personal examples.
Selects operational practices that will create an exceptional customer experience with fully supported personal examples and explanation.
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No noticeable attempt to define exceptional customer experience.
Correctly defines one key aspect of the exceptional customer experience; attempts to define another.
Correctly defines key aspect of the exceptional customer experience.
Correctly defines one key aspect of the exceptional customer experience with supporting research.
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No noticeable attempt to explain how an Emerging Leader will develop team members to implement an exceptional customer experience.
Attempts to explain how an Emerging Leader will develop team members to implement an exceptional customer experience with some supporting evidence.
Explains how an Emerging Leader will develop team members to implement an exceptional customer experience with supporting evidence.
Thoroughly explains how an Emerging Leader will develop team members to implement an exceptional customer experience with strong supporting evidence.
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No identification of metrics used to measure the effectiveness of an exceptional customer experience program.
Attempts to define metrics used to measure the effectiveness of an exceptional customer experience program with minimal supporting information.
Describes metrics used to measure the effectiveness of an exceptional customer experience program with supporting information.
Defines metrics used to measure the effectiveness of an exceptional customer experience program with strong supporting evidence.
Not Submitted
No discussion of how an Emerging Leader will use metrics to sustain and maintain an organizational exceptional customer experience program.
Attempt to discuss how an Emerging Leader will use metrics to sustain and maintain an organizational exceptional customer, but lacks full explanation and examples.
Discusses how an Emerging Leader will use metrics to sustain and maintain an organizational excep ...
Stakeholder analysis
The document discusses project communications management. It covers identifying stakeholders through tools like stakeholder analysis grids. It also discusses planning communications through requirements analysis and choosing communication methods and technology. Finally, it discusses developing a communications management plan to coordinate distributing information to stakeholders.
5 Factors Of Requirement Eliciation Technique Selection
The document discusses key concepts in software development projects including the software development process, organization, the analyst's role, stakeholders, and projects. The software development process involves defined stages that guide a project from start to finish. Organization and resources are important for achieving goals efficiently. An analyst must engage stakeholders and assess complexity when selecting requirement elicitation techniques. Stakeholders influence a project's direction and providing accurate requirements is vital. Projects are temporary endeavors undertaken to create unique products or services within a set timeframe and budget.
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Sources httpwww.projectmanagementdocs.comtemplatesCo.docx
Communications Management PlanProject NameTable of Contents.docx
Communications Management PlanProject NameTable of Contents.docx
How to Master Stakeholder Analysis: A Crucial Skill for Project Managers
How to Master Stakeholder Analysis: A Crucial Skill for Project Managers
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Communication Management by Avinash Khirwar
- 1. PRATHAM “COMMUNICATION MANAGEMENT” AVINASH KHIRWAR MEET NUMBER ONE On 23rd April 2018 at c/o The Entrepreneurship School, O-113, Arjun Market, Block E, DLF Phase 1, Sector 26A, Gururgram, Haryana 122002
- 2. COMMUNICATION MANAGEMENT By: Avinash Khirwar Manomav Engineers Pvt. Ltd.
- 3. DEFINITION OF COMMUNICATIONS MANAGEMENT Communication management is a group of processes required to ensure timely and appropriate development, collection, dissemination, storage, and ultimately disposition of project information. Four Project Management Communication Processes: Communication Planning Information Distribution Performance Reporting Manage Key Stakeholders
- 4. PROCESS 1: COMMUNICATIONS PLANNING Communication Planning Definition is simply who needs what information when?,When will they need it? And how will the information be given to the stakeholders. Communication Inputs – Enterprises environmental factors, Organisational Process Assets such as using historical data and items from project lessons learned. Identify all assumptions and constraints from your project management plan such as using different software versions and communicating to the people in other geographic locations. Tools andTechniques used in Communication Planning : Communication Requirement Analysis This consists of the urgency of needed information, availability of technology, project staffing, length of project and project environment. Communication Outputs – Communication Plan – Stakeholder requirements, method of convey information, frequency of communication, production schedules and a method for updating communications if the project requires a change.
- 5. PROCESS 2 : INFORMATION DISTRIBUTION Definition : Making information available to all stakeholder in a timely manner.This is the implementation of Communication Plan Communication skills that are used by Project Managers: Written Skills, Speaking, Reports/Memos, Email, Internal/External Communication Gathering and Distributing Information Information Distribution Outputs: Lessons Learned Project Records Project Presentation Stockholder Feedback Stakeholder Notification
- 6. PROCESS 3 : PERFORMANCE REPORTING Definition – Collecting Performance Information to keep stakeholder informed on how resources are being used on the project.This is called the “Project Controlling Phase”. Performance can be measured in the following ways: Forecasted Project Data Quality Control Project Management Plan Approved Changed Requests Monitoring Deliverables PerformanceTools including the following : Presentation, Status Review Meeting,Time Reports, and Cost Reporting The PM is responsible for communication any changes that arise during the project. It is his responsibility to communicate to all parties involved in the project. Using clear means of communication will make the project change process much easier !
- 7. PROCESS 4: MANAGE KEY STAKEHOLDERS Stakeholder management refers to managing communications to satisfy the needs of, and resolve issues with, project stakeholders.The project manager is usually responsible for stakeholder management. Manage stakeholders process is a part of “ Project Controlling Phase”. Communication methods: the methods of communications identified for each stakeholder in the communication management plan are utilised during stakeholder management. Face to face meetings are the most effective means for communicating and resolving issues with stakeholders.When face to face meetings are not warranted or practical then telephone calls, electronic mails and other electronic tools are useful for exchanging information and dialoguing. Stakeholder Management Outputs: Resolve Conflicts/ Issues Approve Corrective Actions Organisational Process Assets Update Project Management Plan Updates
- 8. THANKS For any Project Management and Engineering Consultancy Connect us at +91-120-4356006 or info@manomav.com. We are specialized in Latest Construction Monitoring Technologies, Building Information Modeling (BIM), Quantity Surveying (QS), Bar Bending Schedule (BBS), Cost; Quality; & Scheduling Audits, Material Management Software, 3D Walkthroughs, Training on Primavera/MS Project, and Home Inspection (Icons designed by AlfredoCreates.com)