3. 1) DEFINITION
What is a Report ?
IT IS A PROFESSIONAL DOCUMENT :
company use it to share some information with different people.
What are the 4 main type
of reports ?
For whom are we
preparing reports ?
- Quotation
- Superior
- Sales/Activity Report
- Staff we managed
- Proposal (projects, ideas)
- Colleagues or other
department
- Assignment
- Business Partner
(supplier, investor, bank, etc)
4. Like grooming, a document must follow some rules to be
considered as professional.
How to make a report Professional ? :
To be professional, a document MUST :
LOOK
PROFESSIONAL
BE WRITEN
PROFESSIONALL
Y
ORGANIZED
PROFESSIONAL
Y
LAYOUT
CONTENT
STRUCTURE
5. 2) BASIC RULES
REAL CASE STUDY :
In group, you must give feedbacks and comments on the quotation from
Billchem.
BE WRITEN
PROFESSIONALL
Y
Proper sentence
Information Display
LOOK
PROFESSIONAL
ORGANIZED
PROFESSIONAL
Y
Standardized
Have compulsory
components
Follow Font, Size,
Color Rules
Effective structure
11. -Page number must appear on every page
-Margin must be the same on every page
- Text must be justified on every page
12. LOOK
PROFESSIONAL
FOLLOW
FONT, SIZE,
COLOR
RULE:
-The text must have the same size, color and
font in the entire document
-Not more than 2 or 3 font in the document.
-Color must be limited to 2 or 3 for the entire
document.
-
No aggressive color (red not recommended)
13. ORGANIZED
PROFESSIONALY
HAVE
COMPULSOR
Y
COMPONENT
S:
- Any report must have a cover page
A cover Page must have :
- Date
- Title (usually the title is the type of Report : Proposal, Report, Framework etc)
- Sub Title (it is usually the name of the case the report focus on : January sales,
collaboration between x and Y etc)
- Name of Author(s)
- For who the report is written
- Logo of the company
Where to display the information ?
14. - Report that are more than 5 pages must have
a table of content
15. - Reports must not be divided in too many parts
or sections
- Parts must be placed in the right order
17. HOMEWORK SWEET HOMEWORK
To prove you think of Mr Pierre during the holiday, you are required to
Prepare a report on your 2 weeks holiday
Week 1 : from Monday 5 August to Sunday 11 August.
Week 2: from Monday 12 August to Sunday 18 August.
The report must have the following content :
- Detailed schedule of all the meal you have during the holiday .
For each day, you must clearly show the time you had the meal, and what you ate.
- Sleeping time schedule
For each day, you must show what time you slept and woke up
18. - A graphic to compare your average sleep duration per night during
week 1 and week 2
You graphic must show how many hours you slept per night on average during
week 1, and week 2
- Explain your activities during the holiday.
You must describe what you have done each week (per week diary)
- Select an article in a newspaper and write a brief summary
The article must be in English and your summary in English
- Answer the question on Movie or Article given by Mr Pierre
You must decide if you want to work on a movie or article
19. The report will be marked based on the following criteria:
Structure : 3 marks
Content:
Complete 3 marks
Quality 3 marks
Information Display 3 marks
Layout : 3 marks
0 : Missing component or out of topic
1 : Low quality, too many mistakes, many rules are forgotten or not applied well
2: Good, the basic rules are applied well
3: Excellent, the rules are applied well, and the quality meet industry standards.
