The document discusses self-management techniques for administrative professionals. It covers setting goals, managing stress, maintaining health, organizing one's work space and assignments, and handling time wasters. Specific tips include setting short and long-term goals; aligning goals with supervisors and coworkers; measuring progress; managing stress through relaxation and positive self-talk; eating healthy and exercising; planning with a planner and to-do lists; and streamlining tasks to save time.

1. CHAPTER 4
SLIDE 1
CHAPTER
4 Self-Management
1 Manage Yourself
2 Manage Stress
3 Manage Your Work
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

2. CHAPTER 4
SLIDE 2
Set Goals for Yourself
 Set short-term and long-term goals.
 Set realistic, positive goals.
 Be ready for delays, obstacles, and setbacks.
 Be flexible and ready to adapt.
Vague, Negative Goal Specific, Positive Goal
I will not waste time I will finish this
this afternoon. spreadsheet by 3 p.m.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

3. CHAPTER 4
SLIDE 3
Align and Adjust Your Goals
 Align your goals with
● Your supervisor’s
● Your coworkers’
● The organization’s
 Remember your supporting role.
 Adjust your priorities as needed.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

4. CHAPTER 4
SLIDE 4
Stay Motivated
 Measure your progress.
 Reward yourself.
 Resist interference.
 Take advantage of opportunities.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

5. CHAPTER 4
SLIDE 5
Maintain Health and Energy
 Eat well.
 Adopt an exercise program.
 Get enough sleep.
Tyler Olson/Shutterstock.com
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

6. CHAPTER 4
SLIDE 6
Healthful Eating
 Eat less.
 Avoid oversized portions.
 Make half your plate fruits and vegetables.
 Drink fat-free or low-fat (1 percent) milk.
 Choose foods with lower sodium.
 Drink water instead of sugary drinks.
2010 Dietary Guidelines for Americans, U.S. Departments of Agriculture and Health and Human Services
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

7. CHAPTER 4
SLIDE 7
Benefits of Physical Activity
 Reduced risk of certain serious diseases
 Healthier bones, muscles, and joints
 Better balance
 Less arthritis pain
 Reduced anxiety and depression symptoms
 Fewer hospitalizations, physician visits, and
medications
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

8. CHAPTER 4
SLIDE 8
Relationships, Work, and Home
 Take time to think about yourself.
 Consider negative emotions and triggers.
 Be sensitive to employer and coworker
needs.
 Get to know people with whom you have
relationships.
 Balance work and home.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

9. CHAPTER 4
SLIDE 9
Manage Stress
 Common causes Missing the bus
Taking an exam
● Role ambiguity Having a job interview
● Job insecurity
 Most common types
● Short-term stress
● Long-term stress Not getting along with coworkers
Losing your job
Having financial problems
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

10. CHAPTER 4
SLIDE 10
Preventing and Coping With
Stress
 Use visualization.
 Relax.
 Use positive self-talk.
 Walk away.
 Talk to friends or family members.
 Solve the problem.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

11. CHAPTER 4
SLIDE 11
Manage Your Workspace
 An organized work area
● Saves you time
● Makes accomplishing work easier
● Shows your professionalism
The key to keeping things in order is to put them away right
after you use them.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

12. CHAPTER 4
SLIDE 12
Plan and Organize Assignments
 Use a planner.
 Set priorities.
 Make a to-do list each afternoon.
● Most important matters—A
● Less important items—B
● Remaining items—C
 Avoid procrastination.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

13. CHAPTER 4
SLIDE 13
Manage Your Work
 Handle paper as few times as possible.
 Organize e-mail.
 Streamline tasks.
 Manage large projects.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e

14. CHAPTER 4
SLIDE 14
Handle Time Wasters
 Chatter
 Interruptions
 Disorganization
AVAVA/Shutterstock.com
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e