This document provides an overview of budgeting in the hotel industry. It discusses the definition and purpose of budgets, the budgeting process, types of budgets, budget cycle, preparing room revenue budgets, refining budgets, and budgetary control. The key points are: budgets are estimates of future revenue/expenses and set benchmarks for evaluation; the finance manager coordinates departmental budgets; budgets should be flexible and involve managers; and budgetary control compares actuals to budgets to find variances and take corrective action.
Budgeting is a process of looking at a business estimated incomes and expenditures over a specific period in the future. It allows a business to see if they will be able to continue operating at their expected level with these projected incomes and expenditures
Budgeting is a process of looking at a business estimated incomes and expenditures over a specific period in the future. It allows a business to see if they will be able to continue operating at their expected level with these projected incomes and expenditures
budgeting required in nursing
DEFINITION: Budgeting is an operational plan, for a definite period usually a year. Expressed in financial terms and based on the expected income and expenditure. Or Budgeting is a concrete precise picture of the total operation of an enterprise in monetary terms. By: H.M. Donovan
3. PURPOSE OF BUDGETING: Mechanism for translating fiscal objectives into projected monthly spending pattern. Enhances fiscal planning and decision making. Clearly recognizes controllable and uncontrollable cost areas.
4. Offers a useful format for communicating fiscal objectives. Allows feedback of utilization of budget. Helps to identify problem areas and facilitates effective solution. Provides means for measuring and recording financial success with objectives of organization.
5. PERQUISITES OF BUDGETING: ORGANIZATIONAL STRUCTURE: Need a sound organizational structure with clear line of authority and responsibility. NON-MONETARY STATISTICAL DATA: Such as number of admissions, average length of stay, percentage of occupancy and number of patient’s days. Used for planning and budgetary process
Budget is the heart of administrative management. It served as a powerful tool of co-ordination and negatively an effective device of eliminating duplicating and wastage. Budgeting, though primarily recognized as a device for controlling, becomes a major part of the planning process in any organization
Presentation on Budget, budgeting and budgetary control..
Contents-
1) Budgeting [characteristics]
2) Budgetary control
3) Difference in budget, budgeting, budgetary control
4) Essentials in budgetary control
5) Requisites for budgetary control system
6) Merits & limitations
7) Zero-based budgeting
8) Difference in Traditional & Zero based budgeting.
budgeting required in nursing
DEFINITION: Budgeting is an operational plan, for a definite period usually a year. Expressed in financial terms and based on the expected income and expenditure. Or Budgeting is a concrete precise picture of the total operation of an enterprise in monetary terms. By: H.M. Donovan
3. PURPOSE OF BUDGETING: Mechanism for translating fiscal objectives into projected monthly spending pattern. Enhances fiscal planning and decision making. Clearly recognizes controllable and uncontrollable cost areas.
4. Offers a useful format for communicating fiscal objectives. Allows feedback of utilization of budget. Helps to identify problem areas and facilitates effective solution. Provides means for measuring and recording financial success with objectives of organization.
5. PERQUISITES OF BUDGETING: ORGANIZATIONAL STRUCTURE: Need a sound organizational structure with clear line of authority and responsibility. NON-MONETARY STATISTICAL DATA: Such as number of admissions, average length of stay, percentage of occupancy and number of patient’s days. Used for planning and budgetary process
Budget is the heart of administrative management. It served as a powerful tool of co-ordination and negatively an effective device of eliminating duplicating and wastage. Budgeting, though primarily recognized as a device for controlling, becomes a major part of the planning process in any organization
Presentation on Budget, budgeting and budgetary control..
Contents-
1) Budgeting [characteristics]
2) Budgetary control
3) Difference in budget, budgeting, budgetary control
4) Essentials in budgetary control
5) Requisites for budgetary control system
6) Merits & limitations
7) Zero-based budgeting
8) Difference in Traditional & Zero based budgeting.
Classification of budget according to Time, Function and Flexibility. Long term budget, Short term budget, Long term budget, Short term budget, Sales budget, Production budget
This Slide is Prepare for B.Sc. Nursing Students. Which help to Understand Budgeting Process in Simple Language.
Content:
01. Meaning
02. Summary
03. Purposes
04. Characteristics
05. Features
06. Principles
07. Importance of Budget
08. Types of Budget
09. Budgeting Method
10. Advantages
11. Disadvantages
12. Preparing Budget Estimate
13. Role of Nurse Manager
Budgetary Controlling Techniques Budgeting is the formulation of plans for a given future period in numerical terms. Organizations may establish budgets for units, departments, divisions, or the whole organization.
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2. Session Objective
• At the end of this session students will be able
to understands:
• Introduction to budget
• Types of budget & budget cycle
• Advantages & disadvantages of budgeting
• Refining budgets, budgetary control
• Forecasting room revenue
3. Introduction
• The term budget means “ An annual estimated or
forecasted revenue/sales and expenditure.”
• Also may be defined as a Financial statement prepared
prior to a defined period of time which the money
available and for the purpose of attaining determined
goals.
• Budget is a planning process and also set a benchmark
for evaluation.
• According to Terry, “ Budget is an estimate of future
needs arranged according to an orderly basis covering
some of all the activities of an enterprise for a definite
period of time”.
4. Contd….
• The term ‘Budgeting’ is used for the complete
preparing of budgets & other procedures for
planning, co-ordination and control of
business enterprise.
• The budget plans become standards and
management evaluates the different
department’s performance with the budget
plans.
5. Responsible for making budget in
hotel
Budget plans for all departments & coordinating done by
Finance Manager Accounting division
Food & Beverage Revenue forecasted by
Food & Beverage manager
Room Revenue forecasted by
Front Office Manager S&M Marketing manager
6. PURPOSES OF BUDGETING
1. Mechanism for translating fiscal objectives into
projected monthly spending pattern.
2. Enhances fiscal planning and decision making.
3. Clearly recognizes controllable and uncontrollable cost
areas.
4. Offers a useful format for communicating fiscal
objectives.
5. Allows feedback of utilization of budget.
6. Helps to identify problem areas and facilitates effective
solution.
7. Provides means for measuring and recording financial
success with objectives of organization.
7. PREREQUISITES TO BUDGETING
3. Charts of accounts
Designed to be consistent with organizational plans. Revenue & expenses are
reported by responsibilities areas.
2. Non-Monetary Statistical data
Such as no. of rooms, average length of stay,% of occupancy, no. of room nights –
used for planning and budgetary process
1. Organizational Structure
Need a sound organizational structure with clear line of authority and
responsibility
8. 5. Formal budgeting process & procedures
Objectives are clarified & instructions for budget development
are discussed.
4. Managerial Support
It is done at the departmental level & it must be evaluated by
the HOD’s of respective department.
9. CHARACTERISTICS OF BUDGETING
• Should be flexible.
• Should be synthesis of past ,present and future.
• Should be product of joint venture and cooperation
of executive/department head at different level of
management.
• Should be in the form of statistical standard laid
down in the specific numerical terms.
• Should have support of top management
throughout the period of its planning and
implementation.
10. Importance/Objective of Budget
• To ensure perfect planning for future by
setting up various budgets.
• To increase the revenue.
• To reduce the cost / expenditure.
• To have proper co-ordination among different
depts.
• To maximize the profit.
• To minimize the capital investment.
• To operate depts. with efficiency & economy.
11. Contd….
• To anticipate capital expenditure for future.
• Elimination of wastes & increase in
profitability.
• Fixation of responsibility of various individuals
in the organization.
• To have a separate control dept. under the
supervision of senior manager.
12. PRINCIPLES OF BUDGET
• Should provide sound financial management by
focusing on requirement of the organization
• Should focus on the objectives and policies of the
organization.
• Should ensure the most effective use of financial and
non financial resources.
• Programme activities should be planned in advance.
• Requires consistent delegation for framing and
executive budget.
• Must be appropriate to nature of buisness ,services and to the
type of budget.
13. Contd…..
• Should include coordinating efforts of various departments
establishing a frame of reference for managerial decision
and evaluate managerial performance.
• Requires an adequate checks and balance against adoption
of too high and too low estimates.
• Prepared under the direction and supervision of
administrator or financial officer.
• To be prepared and interpreted throughout the
organization .
• Requires review of performance of previous year and
adequacy both quantitatively and qualitatively.
• Provision should be made for flexibility.
14. Budgeting Process
Preparation of
departmental budgets
Co-ordination of
departmental budget
into a comprehensive
operational budget.
Review By Committee
Goes to board of
directors and senior
Management for
approval
Changes made by
departmental heads if
required.
15. Budgetary Control
• It is the process of determining various
budgeted figures of the hotel and comparing
them with the actual performance for
calculating the VARIANCE.
• This enables the management to find out
discrepancies and take necessary actions.
16. Objectives of budgetary control
• To ensure perfect planning for future by setting
up various budgets.
• To increase revenue.
• To reduce cost
• To have proper coordination among various
departments.
• To maximize profits
• To maximize capital investments
• To operate departments with efficiency and
economy.
• To anticipate expenditure for future.
24. Budget Cycle
• Various steps in the budgeting cycle are:
• Establishing the objective
• Planning goals
• Evaluate Results (compare planned and actual
results)
• Take corrective action if required
• Improve the effectiveness of budget
25. Advantages
• Maximization of profits
• Coordination
• Specific aims
• Tool for measuring performance
• Determining weakness
• Corrective actions
• Cost reduction
26. Limitations
• Uncertain future
• Budgeting revision is required
• Budgets may be too easy to achieve
• Non achievable budgets discourage the staff
• Needs a lot of time.
27. Factors affecting on budget
planning
When preparing a budget the following
factors affecting budgets should be
considered:
• Previous sales figures
• The economy
• Competitors' actions
• Market research
• Government legislation
28. Preparing the budget for F.O.
Since the rooms department is the profit center of the hotel,
the rooms’ division manager is responsible for maximizing
sales and minimizing profits, also he is responsible for
preparing the budget. Any budgeting process starts with the
departmental budget or income statement and rest of the
budgeting process depends upon the operating department’s
individual expenses.
• Budget in front office is calculated by knowledge of
departmental revenue and expenses.
• Long term budgets are prepared by adding certain small
budgets showing the revenue which will be generated by the
internal operations and external resources.
• Budget income statements are primary concern of day to day
management of the hotel.
29. Contd…..
The procedure for preparing the budget of
Front Office is:
• Estimate sales revenue levels by the depts.
• Deduct estimated departmental operating
expenses for each dept.
• Combine estimated departmental operating
income and deduct estimated undistributed
expenses to arrive at net income.
30. Refining Budgets
• The term refining the budget means to
reconsider or review the budget and make
certain required changes in order to cope up
with the current situation and conditions in
the business.
• The departmental budgets are supported by
detailed information gathered during budget
preparation process and recording it into
summary files and saved.
31. Contd…..
• This information provides the answers to the
questions during budget reviews.
• Many hotels refine expected results of
operations and revise operational budgets as
they progress through the budget year.
• Sometimes re forecasting is done when actual
results start varying significantly from the
budgeted.
• Such variance may indicate the conditions
have changed since the budget was first
prepared.
32. Room Division Budget Reports
Hotel’s accounting division prepares monthly
budget reports that compares actual revenue
and expenses figures to budget amount.
• These reports provide timely information for
evaluating front office operations.
• The budget reports should show both monthly
variances and year-to-date variances.
• The variances could be: Favourable or
Unfavourable.
Budgeted balance sheet cannot be made without reference to income statements
A cash budget cannot be made without knowledge of departmental revenues and expenses.
Long term budgets for equipments and furniture replacement cannot be prepared without a budget showing what income or funds are going to generated from the internal operations and external resources.
Budgeted income statements are the primary concern of day to day management of the hotel.